Long Course 2025 Payment, Refund, and Cancellation

Payment Process

• All accounts must have a valid credit card on file to register. Accepted payments are automatic ACH Checking or Credit Card payments. Those choosing to use a Credit Card as their default payment method will be charged a credit processing fee of 3.95%.
• I understand that I am financially liable for ISC Membership Fees. Invoices are due and will be charged to the payment method on file on the 1st of each month. All past due accounts will be charged a late fee of $10 per month.
• Families with multiple athletes will receive 5% discount on subsequent registrations per season.
• Throughout the season the club will participate in several meets. I understand I will have the opportunity to declare for each meet. If I declare to attend a meet, I am also committing to paying the meet entry fees associated with that meet for my child(ren), regardless of whether my child(ren) attend the meet. I also understand that once the meet entry deadline has passed my declaration cannot be changed.

Fee Policy

• Membership is committed to one season at a time (short course and long course). Partial Memberships or pro-rating for mid-season absences and/or to accommodate vacations or other activities will not be accepted. However, if an unforeseeable event should occur due to circumstances beyond the control of the athlete or parent, (e.g. medical, legal, etc.) preventing the athlete from participating in team activities, pro-rating of dues may be appealed to the Board for a ruling.
• Meet Entry Fees: Each competition your swimmer enters will incur fees, including entry fees for each individual event, as well as any relay in which they are assigned to swim. Fees will vary from meet to meet. Payment is required, even if your swimmer misses the meet or an event. Meet hosts will still charge ISC per event registered not for events swam. It is your responsibility to review entries for each event online, and notify head coach, as soon as possible if your athlete will not be swimming in a scheduled event or relay. If your account is not kept current, ISC may request payment in advance for your swimmer to participate.
• Miscellaneous Fees and Charges: There may be other fees that arise throughout the course of the year (additional swim caps as needed, changes to groups mid-season, etc.). You are responsible for reviewing your account for all fees and promptly notify our Treasurer of any discrepancies or questions.
• Resignation requests should be sent to the board at least 30 days prior to intended resignation date. Based on request the board can vote to suspend obligations for the resigning member.
• You are responsible for reviewing your account for all fees and promptly notify our [email protected] of any discrepancies or questions.

Withdrawal Agreement

• Members who have never swam with ISC are given a two-week trial period. Full refunds will be given if the swimmer withdraws from ISC before the end of the trial period. Any request to withdraw from ISC must be presented in writing, including email, to the Board President and head coach.
• If an unforeseeable event should occur due to circumstances beyond the control of the athlete or parent, (e.g. medical, legal, etc.) preventing the athlete from participating in team activities, a request for withdrawal by new or existing members may be appealed to the Board for a ruling. The registration fee and any unpaid miscellaneous fees (i.e. meet entries, etc.) are not refundable for any reason.
• Any withdrawal request for any reason must be submitted to President@IndianaSwimClub and [email protected] prior to withdrawal. Refunds will not be granted for prior months missed attendance without special approval from Board of Directors.