SES Policy for loading data into the National Times Database/SWIMS from OBSERVED MEETS

(Season culminating High School District or State Championships,
Collegiate or Masters meets)

Observed Swims (USA-S rule 205.5) Official times may be achieved at meets which are not conducted according to USA-S rules, provided that the meet is approved, in advance, for observation, and the particular swim is observed by USA-S certified officials, who confirm that the USA-S technical swimming rules were followed.  

The purpose of observing a non-USA-S meet is to provide an equitable and accurate means of proving entry times for USA-S championship level meets and to report times reaching national reportable status (NRT/Top 16 Consideration).   While all LSC sanctioned competitions are loaded into the National Times Database, all legal swims from observed meets are not automatically loaded into the database.  

Proofs of reportable times will be entered into the National Times Database only upon receipt by the LSC verification officer, within one week of the competition, of: 1) the Meet Manager export file of meet results of conforming swims, attested to by the Meet Referee, containing only athletes with current and accurate USA-S ID #’s.  2) Meet Manager backup of official results.  3) Hard copy (heat sheet) with notations indicating those swims not in compliance with USA Swimming Rules.  Backstroke and anything to do with backstroke (Back, IM and Medley Relay) needs to be annotated showing swims that do not conform to USA-S rules.  

For those USA-S swimmers without USA-S ID’s or inaccurate ID #’s, a written request must be submitted.  

Leadoff splits for individual events and relays must be specifically requested in writing.  

Email requests are not acceptable.  

2006-2007 SES INDIVIDUAL VERIFICATION REQUEST FORM

Please legibly print all requested information.  This form must be submitted to the LSC NTV Chair within one week of the last day of the competition.  Data entry for proof of times subject to verification that competition was conducted in conformance with all applicable USA Swimming Rules & Regulations.  Administrative fees of $2 per time, payable to SES, must accompany this form.  

USA-Swimming Registered Name: _______________________________________________
USA-S ID#: ____________________ Date of Birth: ___________________       F    M
Club Code: ___________ 
Name of Meet: ___________________________
First Day of Meet: _______________ 
City: _________________________ State: ______ 
Meet Referee: ________________

Event #	
Distance/Stroke
(i.e-100 Freestyle)	
Course
 (SCY, SCM, LCM)		
Time		
Session
(See Below)	

	

	

	

	

	

		

	

		

	

		

Session:  Prelims, Finals, Time Trials, Leadoff, Swim-off      

Mail completed form to:
Trish Mitchell, SES NTV Chair, 3020 Keller Bend Road, Knoxville, TN, 37922-6521