Mock Meet, Volunteering and Swimmingly

Dear Sharks --

What a wonderful first week of practice!! We should have beautiful weather this week for swim practice so looking forward to seeing all those smiling Sharks!!

We have created a team folder to collect pictures throughout the season so please add your photos here. We will use them to make a video at the end of the year.

Next week is a BIG WEEK for the Sharks... it is MOCK MEET WEEK!!!!! We encourage ALL SHARKS to swim in this meet even if you have not made it to many practices yet. We know the end of school can be crazy but this will be FUN!! The mock meet will be Wednesday, May 28^th at Chapel Hill Country Club. The meet will start at 5:30pm with the following schedule:

We need lots of volunteers to run the meets. We will hold a Volunteer 101 meeting this coming Wednesday (5/21) from 5:30-6:00pm on the pool deck so you can learn about the different volunteer opportunities.

Mock Meet Registration

You need to declare Your Swimmer for the Mock Meet - DEADLINE IS MONDAY (5/26) to DECLARE (No Exceptions). To declare your swimmer for the mock meet follow the instructions below:

1. Go to our team website and Log in to Your Account
2. Go to the calendar tab
3. Scroll down and find the Mock Meet @ CHCCR
4. Click on “edit commitment”
5. Scroll down and find your child’s name
6. Click on your child’s name and under the declaration drop down menu please indicate whether your child will attend or not
7. Then scroll down to the bottom of the page and click on “save changes”

NOTE: You do not need to register your child for individual events. The coaches will choose the events.

Register your swimmer with Swimmingly – Swim meets are run through the Swimmingly platform so your child needs to be registered in Swimmingly to participate in swim meets. You have to re-register your child each year. Please use this link to register your child(ren) in Swimmingly and our club code is 267e4aa5-3afc-11eb-83f7-c2b3e1fb23ce should you need to enter it. When you enter swimmingly, please select the 2025 season for registration. If you encounter any problems with re-registering swimmers, adding a new swimmer, or creating a new account, please let me know.

High level Steps:

1. Go to the CHCCR Swimmingly page here and login to your account or create an account if you are a new swimmer.
2. Click the Chapel Hill Country Club Ridgewood blue button. Or you can enter our club code in the box below.
3. Choose the 2025 Summer Season
4. Follow the prompts to register your child(ren).
5. If your children were registered last year, their names should appear. Click the box next to their names so a check mark appears. You will be asked if you want to enter another guardian’s e-mail. Then click “Proceed to Register.” If you have a new swimmer click the “+” by “Need to Add New Swimmer” section and add your swimmer. Then click “Proceed to Register” and finally click “Register and Checkout”
6. If you are still having trouble, Swimmingly help can be found here:
   1. Returning Parent
   2. New Parent

Sign Up to Volunteer at the meet - if your child is swimming ... Please plan to VOLUNTEER. To volunteer for the mock meet, please follow the same steps as you did to declare your child, but click on job assignment instead. Volunteer Positions for Dual Meet:

• Chaperones - Plan to stay until the end of the meet. The exception is for 6-Under chaperones as they can leave when the 6 & under events are done. We need 6 chaperones for 6 & U and 7-8, 4 for 9-10, and 2 for 11-12. Chaperones mark swimmers with their name and age, sit with your assigned age group, line up swimmers with their event cards and deliver them to Clerk of Course. This is the ultimate mother/father hen role.
• Timer - Plan to stay until the end of the meet. We need 24 total timers, three timers for each lane. Eight of the 16 volunteers will use a manual stop watch. The others will need a phone because swimmers will be timed using an app on your phone. We will send a separate e-mail on how to download the app.
• Head Timer- Call the timer huddle and run 2 stop watches for each race to be used as back-ups in case any manual timer fails to start their watch on time.
• Clerk of Course (2) - Line up swimmers in order by heat and combine heats as often as possible to speed up the meet.
• Runner (1) - Collect information from timers to bring to scorekeeping.  Also, assist timers by bringing around water bottles.
• Scorekeeper (2) - Enter meet results on iPad (sitting, usually shaded)
• Stroke & Turn Judges (2) - Official position; watch swimmers to insure they are using proper stroke/kick techniques (requires 1.5 hour training session from the CHSSL)
• Heat Winner Ribbons (1) -Hand out a heat winner ribbon to the first place swimmer in each heat.
• Starter (1) - Official position. Start swimmers in each race with amplified announcing (Requires CHSSL training).

I know this is a lot so we will hold a Volunteer 101 meeting this coming Wednesday (5/21) from 5:30-6:00pm so you can learn about the different volunteer opportunities.

Practice this week is as follows:

Monday - Thursday

• 8-unders: 5:30-6:30 pm
• 9 & overs: 6:30-7:30 pm

As a reminder, all CHCCR practices require attendance of at least one parent or responsible adult (19 years old or older) for each swimmer age 8 and under – this is in accordance with the CHCC requirements for safety.

There will be NO practice Friday (5/23) and Monday (5/26) due to the Memorial Day holiday.

We are so excited to get this 2025 season started!!

Your Parents Reps (Nicolai, Aaron and Jeff)