Sign up for Mock Meet, Volunteer, and get your T-shirt and Swag at the Meet!!

Hi Sharks,

We hope you are all enjoyed the long weekend. The Sharks team shirts and swag are here, just in time for the Mock Meet on Wednesday May 28^th.  This year's team shirt is designed by our very own Shark, Betsy Beal, age 9!  Come by the Mock Meet to pick up your swimmer's team shirt, cap, and any pre-paid swag you ordered.  Find us at the table at the Mock Meet starting at 4:15. If you cannot make it to the Mock Meet, please ask a friend to collect your gear for you!

If you haven’t yet had a chance, please declare your kids (see below for details). We are closing in on having all the Volunteer slots filled, but still need the following volunteer positions filled:

Chaperones:

• 6 and Under Boys
• 9/10 boys
• 11/12 Girls
• 11/12 Girls

5 IOS timers

4 stopwatch timers

We cannot run the meet without volunteers, so please hit the “job signup” button and help out. Thanks.

Go Sharks!

Details for Mock Meet:

We encourage ALL SHARKS to swim in this meet even if you have not made it to many practices yet. We know the end of school can be crazy but this will be FUN!! The mock meet will be Wednesday, May 28^th at Chapel Hill Country Club. The meet will start at 5:30pm with the following schedule:

We need lots of volunteers to run the meets.

Mock Meet Registration

You need to declare Your Swimmer for the Mock Meet - DEADLINE IS MONDAY (5/26) to DECLARE (No Exceptions). To declare your swimmer for the mock meet follow the instructions below:

1. Go to our team website and Log in to Your Account
2. Go to the calendar tab
3. Scroll down and find the Mock Meet @ CHCCR
4. Click on “edit commitment”
5. Scroll down and find your child’s name
6. Click on your child’s name and under the declaration drop down menu please indicate whether your child will attend or not
7. Then scroll down to the bottom of the page and click on “save changes”

NOTE: You do not need to register your child for individual events. The coaches will choose the events.

Register your swimmer with Swimmingly – Swim meets are run through the Swimmingly platform so your child needs to be registered in Swimmingly to participate in swim meets. You have to re-register your child each year. Please use this link to register your child(ren) in Swimmingly and our club code is 267e4aa5-3afc-11eb-83f7-c2b3e1fb23ce should you need to enter it. When you enter swimmingly, please select the 2025 season for registration. If you encounter any problems with re-registering swimmers, adding a new swimmer, or creating a new account, please let me know.

High level Steps:

1. Go to the CHCCR Swimmingly page here and login to your account or create an account if you are a new swimmer.
2. Click the Chapel Hill Country Club Ridgewood blue button. Or you can enter our club code in the box below.
3. Choose the 2025 Summer Season
4. Follow the prompts to register your child(ren).
5. If your children were registered last year, their names should appear. Click the box next to their names so a check mark appears. You will be asked if you want to enter another guardian’s e-mail. Then click “Proceed to Register.” If you have a new swimmer click the “+” by “Need to Add New Swimmer” section and add your swimmer. Then click “Proceed to Register” and finally click “Register and Checkout”
6. If you are still having trouble, Swimmingly help can be found here:
   1. Returning Parent
   2. New Parent

Sign Up to Volunteer at the meet - if your child is swimming ... Please plan to VOLUNTEER. To volunteer for the mock meet, please follow the same steps as you did to declare your child, but click on job assignment instead. Volunteer Positions for Dual Meet:

• Chaperones - Plan to stay until the end of the meet. The exception is for 6-Under chaperones as they can leave when the 6 & under events are done. We need 6 chaperones for 6 & U and 7-8, 4 for 9-10, and 2 for 11-12. Chaperones mark swimmers with their name and age, sit with your assigned age group, line up swimmers with their event cards and deliver them to Clerk of Course. This is the ultimate mother/father hen role.
• Timer - Plan to stay until the end of the meet. We need 24 total timers, three timers for each lane. Eight of the 16 volunteers will use a manual stop watch. The others will need a phone because swimmers will be timed using an app on your phone. We will send a separate e-mail on how to download the app.
• Head Timer- Call the timer huddle and run 2 stop watches for each race to be used as back-ups in case any manual timer fails to start their watch on time.
• Clerk of Course (2) - Line up swimmers in order by heat and combine heats as often as possible to speed up the meet.
• Runner (1) - Collect information from timers to bring to scorekeeping.  Also, assist timers by bringing around water bottles.
• Scorekeeper (2) - Enter meet results on iPad (sitting, usually shaded)
• Stroke & Turn Judges (2) - Official position; watch swimmers to insure they are using proper stroke/kick techniques (requires 1.5 hour training session from the CHSSL)
• Heat Winner Ribbons (1) -Hand out a heat winner ribbon to the first place swimmer in each heat.
• Starter (1) - Official position. Start swimmers in each race with amplified announcing (Requires CHSSL training).