KENTUCKY SWIMMING - PO Box 163 - Wilmore, KY 40390 - (859) 539-9091- [email protected]


The education, instruction and training of individuals to develop
and improve their capabilities in the sport of swimming.
To provide a safe and healthy environment, encompassing all backgrounds and abilities that create a tradition of excellence in the sport of swimming.


Timing Judge Certification Requirements


Apprentice Form for Timing Judge

Quick Guide for Verifying Times

Guide to Officiating - Timing

KY Swimming/USA Swimming Timing Judge Checklist  print checklist

All certification items need to be completed within one (1) calendar year

___ Attend New Officials’ Timing Judge Clinic

___ Create a USA Swimming Account 

· Go to to begin the process.

· If you have not created an account with USA Swimming,  see page 2 for instructions on setting up your user ID and password.

· If you have created an account since 9/1/22 and registered your swimmers, do not create another account. Go to the next step.

___ Register as a Non-Athlete Member

· Go to the URL listed above and login to USA Swimming’s website with your user ID and password from the previous step. 

· The Welcome screen should show your LSC as Kentucky Swimming and your Club as Unattached.  Hit “continue”.

· When asked “Who is the membership for?” Select “The membership is for myself”.  Then complete the form as prompted.

· On the membership types page, scroll down and select “Apprentice Official”.  No payment is required for apprentice officials.   

· Once all of the certification requirements are completed and you are ready to become a full member, your club will provide a registration link
   and you’ll go through the registration process again and pay the membership fee. 

___ Complete Background Check

· You have 60 days to complete the Background Check on the website.
   After this time, you will not be able to apprentice until after the Background Check has been completed.

· Background check procedure can be found on the Officials page on the website.

· There is a fee to complete the Background Check.

___ Complete SafeSport Athlete Protection Training

· You have 60 days to complete the Athlete Protection Training on the website. After this time,
   you will not be able to apprentice until after the Athlete Protection Training has been completed. 

· Athlete Protection Training procedure can be found on the Officials page on the website.

____Complete Concussion Protocol Training

· Go to, then to Official’s section  and New Officials Info for links to the concussion training sites. 

· When the course is completed, you will receive a certificate via email.  Forward a copy of the certificate to [email protected]

___ Take Certification Timing Judge Test 

· Contact Becky Gilpatrick, KY Swimming Officials’ Chair, at [email protected] when you are ready to take your test.

 ___ Apprentice 4 sessions

· Wear white top, khaki bottoms, white shoes

· If you do not have a TJ Apprentice Verification form, go to > Officials> Clinic Documents to print a form.
  An apprentice form must be filled out for each session worked.

· Inform Meet Referee of your intention to apprentice, contact info found in the meet information

· Attend stroke briefing 30 minutes prior to each session – Be sure to SIGN IN

· MUST have Apprentice Verification form filled out by your mentor official for each session

· Work 2 sessions at the Electronic Timer Console and 2 sessions at the Meet Manager Computer/Laptop

· Submit completed Apprentice Verification Form to the KY Swimming Officials’ Chair, Becky Gilpatrick [email protected]

· Keep a copy of the form for yourself

Once all of the steps above are completed and your certification has been processed by the KY Swimming Officials Chair, print your credentials or
have them available to view on your cell phone when you attend a meet.  (Note, there are two sections on one card.)

· USA Swimming Membership  (DOES NOT indicate you are a certified official)  & 
  Kentucky Swimming Official’s LSC Certifications (INDICATES you ARE a certified officials)

Additional Resources

• KYLSC.ORG Officials page. New Timing Judge info and forms at > Officials > Timing Judge Info

• USASWIMMING.ORG – member resources > officials

• Officials Tracking System (OTS) - CURRENTLY UNDER CONSTRUCTION