DRAFT ANNOUNCEMENT of Spring Eastern Zone Meeting on Saturday, May 10, 2014
DRAFT ANNOUNCEMENT revised on January 28th for distribution during first week of February
Dear General Chairs:
re: 2014 Eastern Zone Spring Meeting, Saturday, May 10th, 2014
Hosted by Metropolitan Swimming, Inc.
The Annual Spring Meeting of the Eastern Zone is scheduled to return to Fort Lauderdale. Please be sure to mark your calendars for Saturday, May 10, 2014. In the past our Eastern Zone Spring meetings have started at 9:00 AM and have usually concluded sometime between noon and 1:00 PM.
Our Spring Eastern Zone meeting will be held in the auditorium of the International Swimming Hall of Fame Tours of the ISHOF Museum will be available following lunch in the auditorium.
We have reserved a block of rooms at the Courtyard by Marriott Fort Lauderdale Beach hotel located across the street from ISHOF at the preferred group rate of $155.00 plus tax. Regular rates at the hotel are from $209 to $229 during this season.
Our rate will be available for arrival as early as May 7th and for departure as late as May 12th. Again this year each registered delegate will receive a breakfast buffet coupon which can be used Saturday morning in the Blue Water Restaurant on the first floor of the Courtyard by Marriott Hotel. Coffee, water and Wifi will be available at the ISHOF Auditorium. A buffet lunch will be served in the ISHOF auditorium following the meeting.
There is no increase in the registration fee for the 2014 Spring Eastern Zone meeting:
Registration for LSC Delegates 1, 2 and 3 will be $125.00 each
Delegates 4 and above from your LSC will only be $75.00 each.
A few notes about LSC registration for the 2014 Spring Eastern Zone meeting:
The discounted rate is available to registrations received on or before May 2, 2014.
Delegates 4 and above from your LSC will only be $75.00 each.
A few notes about LSC registration for the 2014 Spring Eastern Zone meeting:
The discounted rate is available to registrations received on or before May 2, 2014.
A registration fee of $125.00 is due for each delegate registered after this date.
Checks will be made out to and mailed directly to ISHOF See link to Registration Document.
Refunds for cancellation may be requested on or before May 2nd for a full refund.
Cancellations after May 2nd can be transferred to another LSC; all arrangements are made between the LSC's as refunds will not be an option for cancellations after May 2nd.
Our Official Registration Document is found at the following link: (Will soon be revised)
http://uana.wufoo.com/forms/2013-eastern-zone-meeting/
It is intended that the registration form be submitted only once when all LSC delegates are confirmed. Please mail your LSC's check to ISHOF for registration fees on the same day that you submit your registration document online. You may certainly use the same link to submit additional registrations if that is necessary. It is helpful to mail a copy of your registration confirmation document with your payment.
TO MAKE A HOTEL RESERVATION - Call Courtyard Reservations Toll Free 888-821-1366.
1. Mention that you are booking at the Courtyard by Marriott Fort Lauderdale Beach.
2. Tell the agent that you are with our GROUP: EASTERN ZONE and refer to Rate Code: ????
3. Provide your date of arrival and your date of departure.
4. Request either a KING or a DOUBLE (two queen beds)
5. You will be asked to provide your credit card to book rooms at our group rate of $155.00 plus tax.
6. Be sure to provide your email address so that you can receive a confirmation of your reservation.
7. Double check your confirmation for rate, arrival & departure dates and bed type!
GUARANTEED RATES & AVAILABILITY: Our arrangement with the Courtyard by Marriott Fort Lauderdale Beach is to guarantee room rates and availability for reservations booked through April 30, 2014. Our EASTERN ZONE BLOCK OF ROOMS is protected through April 30, 2014. It may be necessary for the reservation agent to call the hotel directly in order to EXPAND THE BLOCK if our reservations exceed the ROOM BLOCK. This can usually be done only during weekday business hours, so please be patient and understanding if the registration agent advises you that this is necessary.
EARLY ARRIVAL OR LATE DEPARTURE: We have arranged that our preferred group rate of $155.00 rate is available for arrival as early as May 7th or for departure as late as Monday, May 12th. If you plan to arrive early or stay through Monday at those rates, PLEASE BE SURE that you are making those reservations during business hours. It may be necessary for the reservations agent to call the Sales staff at the hotel to confirm availability and rates. Please do not call the hotel directly.
CANCELLATION POLICY: You have provided your credit card to GUARANTEE your reservation. Cancel by 6 PM two days prior to you arrival date without penalty.
QUESTIONS, COMMENTS & ISSUES WITH HOTEL RESERVATIONS: Please do not hesitate to contact Gregory Eggert if you have any questions or if you encounter any problems booking hotel rooms at the Courtyard by Marriott Fort Lauderdale Beach, please email: [email protected] or call 908-432-0005.
If you would like to add items to the Agenda, please email our Eastern Zone Directors:
Paris Jacobs: [email protected]
Ed Dellert: [email protected]
The Zone Director's will likely schedule a Technical Planning Meeting on the first floor (outside the Bluewater Restaurant) at the Courtyard Hotel on Friday evening at 7:30 PM.
We look forward to having another great meting in Fort Lauderdale!
Mary Fleckenstein
[email protected]
PS: This DRAFT announcement was sent to all EZ General Chairs, LSC Permanent Offices and key officers of the Eastern Zone but without the hotel reservation booking information. It will shortly be posted to the Eastern Zone web site once the room block is posted and the preferred rate codes are available.
Checks will be made out to and mailed directly to ISHOF See link to Registration Document.
Refunds for cancellation may be requested on or before May 2nd for a full refund.
Cancellations after May 2nd can be transferred to another LSC; all arrangements are made between the LSC's as refunds will not be an option for cancellations after May 2nd.
Our Official Registration Document is found at the following link: (Will soon be revised)
http://uana.wufoo.com/forms/2013-eastern-zone-meeting/
It is intended that the registration form be submitted only once when all LSC delegates are confirmed. Please mail your LSC's check to ISHOF for registration fees on the same day that you submit your registration document online. You may certainly use the same link to submit additional registrations if that is necessary. It is helpful to mail a copy of your registration confirmation document with your payment.
TO MAKE A HOTEL RESERVATION - Call Courtyard Reservations Toll Free 888-821-1366.
1. Mention that you are booking at the Courtyard by Marriott Fort Lauderdale Beach.
2. Tell the agent that you are with our GROUP: EASTERN ZONE and refer to Rate Code: ????
3. Provide your date of arrival and your date of departure.
4. Request either a KING or a DOUBLE (two queen beds)
5. You will be asked to provide your credit card to book rooms at our group rate of $155.00 plus tax.
6. Be sure to provide your email address so that you can receive a confirmation of your reservation.
7. Double check your confirmation for rate, arrival & departure dates and bed type!
GUARANTEED RATES & AVAILABILITY: Our arrangement with the Courtyard by Marriott Fort Lauderdale Beach is to guarantee room rates and availability for reservations booked through April 30, 2014. Our EASTERN ZONE BLOCK OF ROOMS is protected through April 30, 2014. It may be necessary for the reservation agent to call the hotel directly in order to EXPAND THE BLOCK if our reservations exceed the ROOM BLOCK. This can usually be done only during weekday business hours, so please be patient and understanding if the registration agent advises you that this is necessary.
EARLY ARRIVAL OR LATE DEPARTURE: We have arranged that our preferred group rate of $155.00 rate is available for arrival as early as May 7th or for departure as late as Monday, May 12th. If you plan to arrive early or stay through Monday at those rates, PLEASE BE SURE that you are making those reservations during business hours. It may be necessary for the reservations agent to call the Sales staff at the hotel to confirm availability and rates. Please do not call the hotel directly.
CANCELLATION POLICY: You have provided your credit card to GUARANTEE your reservation. Cancel by 6 PM two days prior to you arrival date without penalty.
QUESTIONS, COMMENTS & ISSUES WITH HOTEL RESERVATIONS: Please do not hesitate to contact Gregory Eggert if you have any questions or if you encounter any problems booking hotel rooms at the Courtyard by Marriott Fort Lauderdale Beach, please email: [email protected] or call 908-432-0005.
If you would like to add items to the Agenda, please email our Eastern Zone Directors:
Paris Jacobs: [email protected]
Ed Dellert: [email protected]
The Zone Director's will likely schedule a Technical Planning Meeting on the first floor (outside the Bluewater Restaurant) at the Courtyard Hotel on Friday evening at 7:30 PM.
We look forward to having another great meting in Fort Lauderdale!
Mary Fleckenstein
[email protected]
PS: This DRAFT announcement was sent to all EZ General Chairs, LSC Permanent Offices and key officers of the Eastern Zone but without the hotel reservation booking information. It will shortly be posted to the Eastern Zone web site once the room block is posted and the preferred rate codes are available.
