Murrieta Mako’s Swim Team Commitment Hours Policy (effective September 2017)
 

A. General: Every family is required to commitment to a minimum of 15 hours each Effective Year, September 1- August 31. If a member joins on/after October 1st, the commitment requirement will be pro-rated to (1.3) hours each month. (Example: If a member starts in October, their annual requirement for that year would be  14 hours, November: 13 hours, etc.) 

B. Background and Purpose: To ensure Murrieta Mako’s remains a premier, member- involved swim organization. Operating a best-in-class swim team requires everyone to help.


C. Commitment hours

Any Murrieta Mako’s -hosted Swim Meets: Each Murrieta Mako’s family is required to work one "session" per day of the meet, which usually lasts approximately 4 hours/session.  Anyone who has conflicts in working our meets needs to see the Meet Manager before the meet. There may be other options available, such as providing assistance running errands or making deliveries prior to, or after the swim meet, in the event you have a conflict.  If you don't have a swimmer in the meet or have a high school swimmer on hiatus, it is STILL required that you work the meet.  In addition, if you have already met your required 20 commitment hours for the year, you are STILL required to work sessions per the above.

 

Timing at Away Meets:  It is a requirement that all families time a minimum of one slot for each session their swimmer is at the meet. (ie: if you have a swimmer in the morning and afternoon session, you are required to fill a session in both).  These sessions are typically 1 hour or so depending on the number of timing chairs we are assigned for the meet. This obligation applies to all parents with swimmers entered in the meet. Failure to fulfill this obligation, either by failing to sign-up or by missing an assigned slot, will result in a $25 fine, which will increase by $25 for each violation to a maximum of $100. Once this ceiling is reached, swimmers will no longer be allowed to enter meets until timing responsibilities are honored, and amounts in arrears are bought current. If the Meet Manager deems it necessary to cover a missed obligation with a paid substitute, that cost will also be passed to the appropriate families.

 

 

Murrieta Mako’s-Hosted Meets: It is the members’ responsibility to sign in at the "Commitment Table" at the beginning of each session. Your time will be recorded and credit issued for your work.  Members are responsible for working 1 session per day of each home meet.  if you do not work your account will be billed 20.00 per hour for unworked meet sessions, the next fiscal month following the home meet.

 

D.  How to fulfill your  required Commitment hours:   

    Opportunities: Ways you can fulfill your commitment hours include the following:

  • Work a minimum of 1 timing slot at every away meet session your child is swimming in
  • Work a minimum of 2 sessions at every home meet
  • Assist coaches with lane lines/pool covers before/after practice
  • Be a committee member. i.e. Banquet, Recycling program, Fundraising, etc.
  • Help Pro Shop. i.e. file announcements/ fliers/ medals in swimmer’s folder on deck or shop for snacks
  • Transport team tarps to away meets
  • Help with set up and tear down at away meets.
  • Help coaches time swimmers at practices and help coaches with misc. items as needed
  •  Recycle Program

 

If you have additional ideas on fulfilling your commitment hours, please speak to a board member in advance to see if you can count it!


E. Communication and Verification of Records: It is the responsibility of each member to check and verify number of commitment hours recorded to date upon receipt of each monthly invoice, and immediately advise us if a discrepancy exists. This tabulation of Volunteer Hours will carry forward monthly and for the remainder of the Effective Year. In addition, it is required that you log any hours you have completed in the Commitment Logs on deck.

 

F. Rollover: There is no rolling over of Commitment Hours into a future Effective Year.

G. Commitment Hours Buy-Out: At any time during the Effective year, a member may opt to "buy-out" all or any remaining portion of the commitment Hours at the rate of $20/hour. Entire year “buyout” equals $300.00. Murrieta Mako’s does not encourage this option as it would prefer to have the assistance and family participation; however, it is an option that is available for our members.

H. Commitment hours Bill-Out: Once the Effective Period begins (September 1), families with remaining Commitment Hour balances will be charged $20/per unfulfilled hour.

 

Requirements for the fiscal year September 1- August 31:  

-1 session per day per family at Murrieta Mako’s hosted meets. (equal to approximately 4 hours/session)

-Timing at least 1 session at away meets (equal to approximately 1 hour/session)

-15 Commitment hours TOTAL

 

Please be advised that USA Swimming may uphold any and all debts owed to a prior club as a condition for future eligibility status.

 

In addition to the responsibilities listed above, all of Murrieta Mako’s coaches are committed to helping children develop healthy attitudes towards swimming, competition, and being a great contributor to the strength of our Team.