1. Parent Participation Points Overview
2. Volunteer Points Requirement
3. Key Volunteer Job Opportunities
4. Key Volunteer Job Descriptions
Parent Participation Points Overview
As a parent run, not for profit swim club, Chena relies on volunteers. Chena uses a point and levy system to help ensure that we have enough volunteers to run the club, our swim meets and help with other club’s meets. We require ALL parents to participate in some way. The swimmers love seeing us supporting them in their sport and it’s a great way to make new friends and learn more about the sport of Swimming.
Following is an explanation on ways to volunteer, points associated with different roles and how to register your Parent Participation Points (PPP):
Swim Official Training Requirement: The club will hold Officials Training Clinics during the season to train our parents to be certified swimming officials. Level 1 (Introduction to Swimming Officiating/Timer) is a requirement for one parent in each family for all groups. From the Youth Groups upwards, higher certifications are expected. For more information on the Officials Certification Pathway, click here.
Volunteering at Swim Meets: The families of swimmers are expected to provide adult volunteers for meets: including mini meets, PASS meets, Time Trials, the Chena Meet, and other meets the club attends. While roles begin with Timekeeping, with training and experience one can go as high as being a referee.
Volunteering for Chena: There are a variety of administrative and governance roles that need to be filled each year in order for the club to function properly. These roles range from being a group or event coordinator to being a member of the board.
- Volunteers should be a minimum of 16 years of age but children younger than 16 are welcome to volunteer for age-appropriate jobs.
- Each time you volunteer, please record your hours on the Volunteer Points Form. The Club does not always keep records of when members volunteer, especially when volunteering at another club’s event. Do not rely on the job signups as proof of your volunteering.
- If you have more than one swimmer in the Club (e.g., in Junior and Senior), you don’t have to earn volunteer points for both swimmers. PPP requirements are based on the child in the higher group (group requirements are shown below). If you have another swimmer at a different club, we can only accept points for events in which you are representing Chena (i.e., events at which your Chena swimmer is competing).
- Each year, Chena hosts the Chena Meet in January at Harry. It takes a lot of volunteers to run our meet and everyone with a swimmer in the meet is expected to help for at least one of the sessions.
- You can earn Points by officiating at other clubs' meets at which Chena competes.
- PPP earned does not carry forward to the next season.
- A parent participation levy is calculated twice a year (Jan 31 and June 30). The levy can be eliminated if you accumulate enough PPP throughout the year.
- The levy will not be pro-rated if you do not earn all the PPP required.
- If you withdraw part way through the season, your PPP requirement and levy will be prorated.
Volunteer Points Requirement
The number of points required per year will depend on the level of your most senior swimmer with the club (excluding Cross-Training). The points are loosely proportional to the number of hours that each group trains. The points requirements and volunteer levy are as follows:
