FALFINS PARENTS MEET VOLUNTEERS – YOU MAKE THE DIFFERENCE

 

Falfins Swimming is renown for running excellent meets. We work diligently to make sure our meets start on time, end on time, results are posted in a timely manner, and delays are kept to a minimum. The ones who benefit most from well-run meets are your children….our swimmers.

In order to continue our tradition of excellence we depend on our parents to meet positions each year in our Meet Squad program.

Meet Volunteer Questions
Who?                 
Meet Volunteers are YOU! Parents.
What?       
Meet Volunteers ensure adequate staffing for all Falfins Swimming hosted meets.
When?       
Falfins Swimming families’ requirements are met by working at Falfins hosted meets from October to August.
Where?      
Falfins hosted meets will be held at the following locations:  Rampart High School and Air Force Academy.
Why? 
The meet volunteer program is designed to ensure fair participation structure for all Falfins families.
How?       
Families will be notified via email when positions are available.  To sign up for a position, login to your Team Unify account, click on the events tab, choose the referenced meet, and click on the job signup button.

ADDITIONAL QUESTIONS
Visit your Team Unify account. All of the Meet Squad program materials can be found under the Documents tab.  We suggest you to read and print the program materials. You will find them quite useful during the course of the year. They are designed to answer most questions you have about the program.

Additional questions can be emailed to the Meet Volunteers at [email protected]


JOB DESCRIPTONS AT MEETS (Updated 6.28.22)
Some jobs require training and experience, but don't be afraid of these jobs!  Our new families gain on-the-job training by signing up as an apprentice.  As an apprentice, you will work directly with an experienced parent at the meet to help teach you the position.  If you are interested in learning more about any job please email f[email protected] and we will put you in touch with someone that can provide you more information.

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ANNOUNCER Age Requirement – adults only

  • Must arrive 45 minutes prior to start of meet
  • The main responsibilities of this position include:
  • Announcing event, heat, swimmer’s names, results and any information needed to be given to swimmers and parents.

AWARDS:  Age Requirement – adults only

  • Must arrive 30 minutes prior to start of the meet or as indicated by Committee Chair
  • The main responsibilities of this position include:
  • Labeling and filing awards. (Putting labels on the correct ribbons and sorting them by team.)
  • Specific duties of the position may vary from meet to meet. At some meets, awards are given on a regular basis and the awards participation position is ongoing throughout the session. At other meets award labels are printed sporadically, leaving the awards participant with little to do. In cases such as this the awards position may be tied with another participation opportunity.

CLERK OF COURSE (Requires training and experience)  Age Requirement – adults only

  • Must arrive 30 minutes prior to warm-ups or as indicated by Committee Chair
  • The main responsibilities of this position include:• Reading and being very familiar with the meet information.
  • Answering questions from coaches and swimmers.
  • Taking deck entries.
  • Handling all meet administration. (Each meet may have different administration needs, such as deck entries, positive check-ins, collecting unpaid entry fees, relay entries, and scratches for prelims and finals.)
  • Filing and organizing data generated throughout the meet, assists with making heat sheets for finals events, and keeps track of the timeline.

IF AT AFA - SECURITY Age Requirement – adults only
Must arrive 30 minutes prior to warm-ups unless indicated otherwise on sign-up page

The main responsibilities of this position include:

  • Working with the Meet Director to monitor door and pathway traffic throughout the meet.
  • Communicating with pool representative(s) concerning any facility issues (e.g. slippery floors) as instructed by the Meet Director.
  • Patrolling the pool deck, exits, locker rooms, halls and bleachers, focusing on safety around the pool, including warm-up safety.
  • Correcting any unsafe behavior of participants and spectators.
  • Wearing a safety vest to improve visibility.

HEAD TIMER Age Requirement – adults only
Must arrive 45 minutes prior to start of meet

The main responsibilities of this position include:

  • Working with all meet timers.
  • Starting extra stopwatches at the beginning of every heat as a backup in case a timer misses the start of a race.
  • Collect supplies and forms, return them to Clerk of Course, and organize the equipment.
  • There is a timer’s meeting approximately 30 minutes prior to the start of the meet for roll call, and where specific instructions and timing equipment will be handed out. Be sure to listen to the announcer to know when/where to show up.

TIMERS  Age Requirement – must be at least 13 years old
Must arrive 45 minutes prior to start of meet

The main responsibilities of this position include:

• Using a stopwatch to time the swimmers during their event.

• Recording the swimmer’s time for backup on paper.

  • There is a timer’s meeting 30 minutes prior to the start of the meet for roll call, and where specific instructions and timing equipment will be handed out. Be sure to listen to the announcer to know when/where to show up.

HOSPITALITY DIRECTOR Age Requirement – adults only
Must arrive 30 minutes prior to warm-ups

The main responsibilities of this position include:

  • Working with the Hospitality Chair and Meet Director to plan and prepare menus and logistics of serving/keeping food warm at the meet site.
  • Working with and supervising Hospitality Participants.
  • Setting up food and drinks
  • Maintaining hospitality area and delivering drinks and snacks to officials, coaches and meet workers.
  • Helping transition new hospitality workers when sessions end.

HOSPITALITY  Age Requirement – must be at least 16 years old
Must arrive 30 minutes prior to warm-ups

The main responsibilities of this position include:

  • Setting up the Hospitality Room.
  • Serving coaches and officials if necessary.
  • Delivering drinks and snacks to officials, coaches and meet workers at designated intervals during the course of the meet.
  • Cleaning eating space regularly; replenishing food when needed.
  • Assisting in clean up and breakdown of the hospitality room at the end of the meet.

 

HY-TEK COMPUTER OPERATOR (Requires training and experience) Age Requirement – adults only
Must arrive 45 minutes prior to start of meet

The main responsibilities of these positions include:

• Loading meet events into the Colorado timing system.
• Running the computer on deck, making changes prior to the start of each session and running Hy-tek during the meet.
• Entering all deck entries.
• Seeding deck-seeded events.
• Printing the starter’s heat sheet.
• Printing lane/timer sheets and delivering them to the head timers.
• Running the meet in Hy-tek.
• Printing results and labels for awards.
• For prelim/final meets: helping with heat sheets for the finals session at the conclusion of prelims.

OFFICIALS POSITIONS (Requires certification, training and experience)
Age Requirement – must be at least 18 years old

Must arrive to attend Officials meeting—meeting times are indicated on the meet information which can be found on CSI website and/or Falfins Swimming website.

The main responsibilities of these positions include:
• Thorough knowledge of the rules, coupled with fair and consistent application of them.
• Stroke Judge – ensuring that the rules relating to the style of swimming designated for the event are being observed.
• Turn Judge – ensuring that, when turning or finishing, the swimmer complies with the turning and finishing rules applicable to the stroke used.
• Relay/Take Off Judge – ensuring that a relay swimmer does not leave the starting platform before the preceding swimmer has touched the end of the pool.

RUNNER  Age Requirement – must be at least 14 years old
Must arrive 30 minutes prior to start of meet

The main responsibilities of this position include:
• Transporting documents from the computer station to Clerk of Course.
• Carrying disqualification slips from meet officials to Hy-tek computer staff.
• Assisting Clerk of Course in any other duties (such as the posting of event results) as necessary.

SAFETY MARSHALL  Age Requirement – must be at least 16 years old
Must arrive 20 minutes prior to the schedule warm ups.

The main responsibilities of this position include

  • The Marshals shall report and receive instructions from the Meet Director and shall be on deck during the entire warm-up procedures. These Marshals shall report to the Meet Director unsafe conditions or activities and any disciplinary actions they have taken to enforce safety.
  • Marshals shall be clearly identified.
  • Marshal should supervise continuous warm-up pools. Activities in a continuous warm-up pool must be supervised by a Marshal.  The Marshal must also monitor the locker rooms and bathrooms.  There no cellphones allowed in the locker rooms or bathrooms.  There are no photo taking behind the starting blocks.