Communication Policy
The Pompano Beach Piranhas recognizes the prevalence of electronic communication and social media in today’s world.
Many of our swimmers use these means as their primary method of communication. While we acknowledge the value of these methods of communication, we also realize that there are associated risks that must be considered when adults use these methods to communicate with minors.
GENERAL CONTENT
All electronic communications between a coach or other adult and an athlete must be professional in nature and for the purpose of communicating information about team activities.
The content and intent of all electronic communications must adhere to the USA Swimming Code of Conduct regarding Athlete Protection.
For example, as with any communication with an athlete, electronic communication should not contain or relate to any of the following:
- drugs or alcohol use;
- sexually oriented conversation; sexually explicit language; sexual activity
- the adult’s personal life, social activities, relationship or family issues, or personal problems; and inappropriate or sexually explicit pictures
- Note: Any communication concerning an athlete's personal life, social activities, relationship or family issues or personal problems must be transparent, accessible, and professional.
Whether one is an athlete, coach, board member or parent, the guiding principle to always use in communication is to ask: “Is this communication something that someone else would find appropriate or acceptable in a face‐to‐face meeting?” or “Is this something you would be comfortable saying out loud to the intended recipient of your communication in front of the intended recipient’s parents, the coaching staff, the board, or other athletes?”
With respect to electronic communications, a simple test that can be used in most cases is whether the electronic communication with swimmers is Transparent, Accessible and Professional.
Transparent: All electronic communication between coaches and athletes should be transparent. Your communication should not only be clear and direct, but also free of hidden meanings, innuendo and expectations.
Accessible: All electronic communication between coaches and athletes should be considered a matter of record and part of Pompano Beach Piranhas records. Whenever possible, include another coach or parent in the communication so that there is no question regarding accessibility.
Professional: All electronic communication between a coach and an athlete should be conducted professionally as a representative of the Club. This includes word choices, tone, grammar, and subject matter that model the standards and integrity of a staff member.
Absent emergency circumstances, if an Applicable Adult with authority over minor athletes needs to communicate directly with a minor athlete via electronic communications (including social media), the minor athlete’s legal guardian must be copied. If a minor athlete communicates to the Applicable Adult (with authority over the minor athlete) privately first, said Applicable Adult must copy the minor athlete’s legal guardian on any electronic communication response to the minor athlete.
When an Applicable Adult with authority over minor athletes communicates electronically to the entire team, said Applicable Adult must copy another adult. All electronic communication must only be sent between the hours of 8am and 8pm.
FACEBOOK, MYSPACE, BLOGS, AND SIMILAR SITES
Coaches may have personal Facebook (or other social media site) pages, but they are not permitted to have any athlete member of Pompano Beach Piranhas join their personal page as a “friend.” A coach shall not accept any “friend” request from an athlete. In addition, the coach should remind the athlete that this is not permitted.
Coaches and athletes are not permitted to “private message” each other through Facebook. Coaches and athletes are not permitted to “instant message” each other through Facebook chat or other IM method.
Pompano Beach Piranhas has an official Facebook page that athletes and their parents can “friend” for information and updates on team‐related matters. Coaches are encouraged to set their pages to “private” to prevent athletes from accessing the coach’s personal information.
If Pompano Beach Piranhas has an official Twitter page, coaches, athletes and parents can follow for information and updates on team‐related matters. Coaches are encouraged to not follow athletes on Twitter. Likewise, athletes are encouraged to not follow coaches on Twitter. Coaches and athletes should not be “direct messaging” each other through Twitter. Coaches should not retweet an athlete message post.
TEXTING
Subject to the general guidelines mentioned above, texting is allowed between coaches and athletes during the hours from 8am until 8pm. Texting only shall be used for the purpose of communicating information directly related to team activities.
Athletes and coaches may use email to communicate between the hours of 8am and 8pm. When communicating with an athlete through email, a parent, another coach, or a board member must also be copied.
REQUEST TO DISCONTINUE ALL ELECTRONIC COMMUNICATIONS
The parents or guardians of an athlete may request in writing that their child not be contacted by coaches through any form of electronic communication.
