2013 Summer meeting notes- Greenville
Minutes from Greenville Coaches’ Convention (7/30/13):
· Sarah Lowry (Brookland-Cayce) called the meeting to order, as Joy Collins (acting president) was absent due to family illness.
· First order of business addressing how retired or coaches no longer with a team may still be members of the Swim Coaches Association, but may not hold the office of President, VP, or secretary per S. Dula.
· A retired or non-coaching member may be chairperson of a committee
· Second order of business- State times will be posted after the meeting on the high school league web site. Scott Stephens resigned his coaching position with Irmo, so it was discussed about whom would maintain the website and be responsible for taking notes and making changes. Sarah suggested Nicole Smith from Blythewood to update the website since she has experience with Team Unify. Nicole accepted.
· Third order of business- A secretary was needed as Scott Stephens and Chris Liner resigned this position. Mike Loser of Spring Valley suggested that Nicole Smith take this duty since she would be updating the website. No one else volunteered, so Nicole accepted this duty.
· Fourth order of business- Scholarship committee headed by Patricia Gettis would like to have applications for coaches at the state meet. The vast majority of coaches present agreed this was something the league should pursue. Chris Gibbs and Park Owens volunteered to head up this committee and look into helping this process. Mike Loser added that David Johnson at Augusta Swim Supply would match up to $500 for the scholarship.
· Fifth order of business- Mike Loser gave the financial report. He stated that we have roughly $800 in our current account and need to make a deposit of about $380 in dues. He is looking into getting a new account to transfer this money into so we don’t get charged interest. This money is used for funding the all-state certificates, guest speakers at the coaches convention, and in the future for scholarships. Jim Raymond stated that it would be nice to offer scholarships at both the 3A and 4A meet to both a female and male at each. The committee will look into this further.
· Sixth order of business- Mike Loser proposed that we establish a quorum for voting on issues and to add this to the constitution. The attendance at the winter meeting made it hard to pass any motions. Chris Gibbs made a 1st motion for a proxy which would allow coaches with other obligations to send their vote through another coach in attendance at the meetings. The MIA coach would email the President (Joy Collins) at least 7 days prior to the meeting to state which coach would be voting for him/her. Each acting coach could essentially vote for up to 5 missing coaches, as long as they have communicated this 7 days prior to the meeting. Park Owens gave the 2nd motion and we voted. The motion passed to allow the proxy.
· Sarah Long motioned that the number of people that needed to be present for a quorum to be: 3 officers, and 10 coaches (physically present). Brad Blake gave the 2nd motion and a vote was taken. It did not pass because the proxy was not included. Therefore, it was amended with a first motion from Chris to add that the quorum of: 3 officers and 10 coaches stay, but add that it had to include 20 votes or more total. Therefore, 13 present and 7 proxy votes to make a quorum to pass items. Park Owens made a 2nd motion and the vote was taken again. It passed.
· Skip Lax asked if the majority of teams were fine with transitioning to using Hytek to run meets instead of EasyWare since that software was sold and there will be no new updates. The teams present agreed that the league would work to transition to all using the same software by next year. Skip is looking into getting a discount for the software by advertising it on the officials’ website.
- Meeting adjourned at 1:46PM
