FALL / WINTER FEES

TUITION FEES

Your tuition account is used to cover pool rental, coach’s salary, operating expenses, awards, website and other administrative fees.  Each child’s tuition is based on the group that they are placed in.

MEET ENTRY FEES

A “meet entry fee” is the cost for participation in swim meets.  Most meets we attend have entry fees associated with them.  CWAC will initially cover the cost of the entries and then will invoice each participant for the amount owed.  Entry fees for one swimmer for an average two day meet are about $50-60.  For every sanctioned meet that an individual participates in there is a surcharge that goes to Illinois Swimming which usually ranges from $2-$5.  There may be an additional facility fee charge from the host team as well and some teams include meet admission as part of the entry fee.  Entry fees will be charged after each meet and are included in the monthly invoices.  Once the entries for a swim meet have been turned in to a host team, the swimmer is responsible for their entry fees whether they swim or not.

CWAC EQUIPMENT / GEAR & FEE

Each registered CWAC swimmer will have a $150 annual gear fee to cover the cost of their team cap, t-shirt and equipment purchased by the team and each member will receive a $100 voucher at the CWAC team store which can be used for a team suit or other CWAC gear.  Vouchers will be sent out in mid-September.

USA SWIMMING ANNUAL MEMBERSHIP DUES

USA swimming is moving to a new online registration system and families will have to register and pay for their annual membership through this platform.  This is scheduled to open on September 1.  The annual fee will likely be $90 for the 25-26 season.  More details coming soon.

BILLING & PAYMENT

Invoices will be generated on the 1st of each month and will break down all charges.  Balances are due on the 10th of the same month.  A $30.00 fee will be assessed for any outstanding dues after the 20th of the month.

Please remember that your child’s tuition, gear fees and meet entry fees are all separate but can be paid for in one check.  CWAC accepts cash, checks, Venmo and Quick Pay as well as credit cards and ACH (direct debit) transactions via the website.  ACH and credit card fees are withdrawn on or around the first of each month and will pull the entire amount owed for that billing period.  For example, if your tuition dues for the month are $150 and your meet entry fees are $50, then $200 will be withdrawn from your account on or around the first of the month.  There is no additional fee for Quick Pay, Venmo or ACH usage, but due to the fees charged by the website and merchant provider there is a fee added to your monthly balance if you choose to use a credit card. 

Checks should be made payable to Chicago Wolfpack Aquatics Club (CWAC).  Please note your child’s name on your check.  Payments can be:

• Hand delivered to Coach Stephens at UIC or Coach Clarke at EP
• Mailed to Coach Stephens at 1076 W Roosevelt Road, Chicago, IL 60608
• Set up as a secured recurring ACH or credit card transaction on the website - no fee on ACH
• Quickpay through Zelle on the ClearXchange network using the e-mail [email protected]
• Venmo to @David-Stephens-176

Families with a balance 30 days past due will not be able to sign up for meets until the balance is paid off. Any swimmer who has an outstanding balance on their account at the end of each season will not be allowed to register for the next season until the balance is paid in full.

BILLING SCHEDULE

Accounts will be invoiced for 6 installments starting on September 1 to include all fall / winter tuition dues.  Fees are per month for 6 months.

• Fall / Winter billing will start on September 1st and continue for six months
• High School Boys billing will invoice on Sep 1, Oct 1 and Nov 1
• High School Girls billing will invoice on Nov 1, Dec, 1, Jan 1 and Feb 1

FEES TABLE - UIC

FEES TABLE - EP

PRORATING OF TUITION

Swimmers who sign up and join the team are expected to pay for the full season.  Pro-rating of tuition is only done under the following circumstances:

• If the swimmer starts the season late and with head coach’s approval
• If the swimmer changes groups during the season
• Special circumstances arise approved by the head coach

REFUNDS

Fees are not refundable unless (a) the program is canceled (b) a special circumstance arises or (c) you withdraw from a program for medical reasons.  Special circumstances might include moving, family crisis, etc.  You should immediately discuss any changes in your child’s status with their coach and notify the head coach.  If you do not notify the head coach, your account will be charged as though your child was training for that period.  Meet entry fees are not refundable.

CLUB TRANSFER

Swimmers who transfer from another USA Swimming team to join CWAC must transfer with USA swimming online - click here.  All transferring swimmers are unattached for 60 days following the last date of competition as a member of the prior team.  While unattached, a swimmer may practice with CWAC and compete in meets, but may not represent CWAC or compete on relays until the 60-day period has expired.  The transfer fee is $10.