Parent Meeting (Dec 14th 4pm) Recap

RRV Wahoo Board of Directors

/ndrrvy/UserFiles/Image/QuickUpload/neighborhood-flyer-we-need-shoes_098681.pdfHello Wahoo Families,

Below is the recap of the parent's meeting from last night (Dec 14th at 4pm). If you missed the meeting, please take the time to review these notes as there are upcoming changes to the practice schedule for some groups as well as a change in tuition starting the new year. There are also lots of volunteer/fundraising opportunities that you do not want to miss. I have also attached the following:

1) powerpoint from the meeting

2) flyer to advertise for swim lessons if you want to hand those out to schools, work, during your volunteering etc

3) all the templates for the funds4shoes - fundraising shoe drive

Parent Meeting Minutes (Dec 14, 2025 @ 4pm)

Highlights from the season so far:

5 meets and 1 I-squad
11 kids swam their first meet!!
Every kid that has swam in a meet has had a PR!

Coaches Impressions:

Training and meets have been going well
No meet info for January meets are available thus far – once it’s on the LSC website then Bryan will post it on our website for families to sign up

Future Meets:

Watertown – Jan 17-18
FMY – Feb 1^st
Prochnow WF – Feb 7-8
Marlin invitational – Feb 14
WF Last Chance – Mar 8
State10&U in Fargo in Feb 21-22
State 11&O in Fargo in March 19-22

Time/Group changes for remainder of SC season ( Jan – Mar):

Coach Walls – senior/white group at NEW time 6-7:30pm
Coach Amanda – orange group – no change in practice times
Coach Molly/Chelsea – blue group – no change in practice times
Will use 1 lane for swim lessons run by coach Sam to try and raise funds

Reviewed that pricing for membership tuition will increase starting Jan 1st: $10 for blue, white/orange, $5 for senior group

Coaches will be reaching out to parents to notify them of changes to their swimmer’s groups (i.e. if they are moving to a different group)

NO SWIM DAYS:

Dec 19 – HS boys home swim meet – come cheer them on!!
Christmas Break – Dec 22- Jan 2 – we are working on dates for water to be available for open water, possible clinics etc; Robin will also be running a lifeguard class during that time
Jan 8^th – HS boys home swim meet – come cheer them on!!
Jan 30^th– HS boys home swim meet – come cheer them on!!
Feb 20^th – HS boys home swim meet – come cheer them on!!

Fundraising currently going on:

Pizza Ranch Dec 29^th – come and help serve, raise money and earn booster hours – see website for details
Bell Ringers Dec 20^th – come and help promote the Wahoos – we have attached the flyer for swim lessons if you want to try and hand some out while you bell ring – details on our website as well
Funds4shoes – starts now through March
- We have teamed up with a non-profit organization that donates shoes to third world country entrepreneurs to help their businesses get started
- How it works – we collect gentle used shoes (no tears or holes) from family, friends, neighbors, colleagues etc and send them to Funds4shoes – they reimburse us $0.40/lbs … our goal is 250bags (25 pairs of shoes each bag) which has the potential to earn us $2500.
- We will have a drop off box on the second floor viewing deck for you to drop off shoes – please label your bag or write you name on a paper and place it in the bag of shoes you are dropping off as we will provide a booster hour for every bag you collect. We will take care of packaging them correctly for the company to pick up, you just need to collect shoes!
- Each week we will update the tally sheet on the viewing area wall to keep you informed of where we are at with our shoe drive.
- Each week we will try and put out a social media post on our website for you to share with your contacts and promote more donating
- Attached are several templates that you can print out to share with family and friends. If you want more templates from canva or PDFs, please email the board and we can send them your way
Sponsorship forms – on our website; if you need a physical copy, please let us know and we can provide you with one; keep spreading the word to get more sponsors
Possibility for grants – we have filled out some already but if you now of any worth applying for, please let us know
Logos of all our donors are on our website; we have thank you cards being signed by all our swimmers before their practices start; we can make thank you videos at pool and post on social media and tag sponsors as well

Other parent booster hour opportunity:

Once swim lessons start again, we will need parent volunteer for the sign in table; to help triage changing pods vs bathroom needs for those in lessons to stay compliant with USA swim regulations

Reminder to parents to have swimmers change into clothes after practices and not leave the pool wet and in swim suits in this cold weather!

Board Nominations:

2 opening of board members whose terms are up: Drew Leehan, Laura Dahlen – 3 year terms
Nancy Hutton will be leaving and moving at the end of the school year – she will finish her term in January and Mark Schill will be added for remainder of Nancy’s term (1 year)
If you are interested in being part of the board or know of someone that is interested, please send nominations to BoD email on/before Dec 20^th and then names will be placed in email in alphabetical order for electronic voting – 1 vote/family
Results will be posted by the first BoD meeting in January

Reminders:

Register for the 2026 USA swim membership!!!!
New families should be good because when you signed up for SC in the fall you would have signed up for the end of 2025-2026
On our website – once you log in, you can check your account for service/booster hours and meets and job sign up – now is a good time to do all that to see where you are in the season
Billing – reminder that if your swimmer is taking a break – we need 2 weeks notice – please email the board!
If you need an extra swim cap, let us know - $5 /cap

Parent questions:

How have swim lessons been going? Lessons started the last week of July – they did well through summer when they were a weekday model but then attendance started to decline in September due to less popular weekend lessons. Bottom line, we need lessons to keep the club alive- they are necessary to pay pool rental which was part of the incentive to have the GFPS board open up the Central pool (pool rental fee covers the pool’s monthly maintenance cost). Outside challenges we experienced: a late start to lessons since building was not open in time (anticipated/hoped for a June start but ended up opening late July)
To help keep lessons going, we will start to offer weekday lessons in the new year as those tend to be more popular– one lane between 6-8pm will be for lessons while practices continue

Does our contract with Central run year round or only during school months? Yes, we have a year round contract at Central

Is there a way to advertise at schools for lessons and club swim? The costs is $375 to advertise with the school district; Other options could be to bring flyers to individual school offices to advertise swim lessons as they are a life saving measure; Each parent can maybe reach out at their school level for lessons to make them more successful
Other options to advertise: safe kids, daycares

Powerpoint:

/ndrrvy/UserFiles/Image/QuickUpload/annual-parents-meeting-2526_015869.pptx

Flyer to advertise lessons:

/ndrrvy/UserFiles/Image/QuickUpload/2025-flyer-lessons_082358.pdf

Templates for shoe drive:

/ndrrvy/UserFiles/Image/QuickUpload/neighborhood-flyer-christmas_087280.pdf

/ndrrvy/UserFiles/Image/QuickUpload/shoe-us-the-love-4-to-a-page_011182.pdf

/ndrrvy/UserFiles/Image/QuickUpload/sneaker-flyer_018592.pdf

/ndrrvy/UserFiles/Image/QuickUpload/neighborhood-flyer-winter_000457.pdf
/ndrrvy/UserFiles/Image/QuickUpload/cleaning-out-your-closets-assorted-shoes_058094.pdf

/ndrrvy/UserFiles/Image/QuickUpload/neighborhood-flyer-we-need-shoes_081993.pdf