Volunteers are vital to running a successful swim team. We rely on families for everything from timing at meets to serving at our banquet. The more volunteers we have, the less work for everyone. So...what would you like to do to help out your team?

Please see below for a general description of the volunteer positions needed to make the season a success:

Check-In (2-3 Per Team)

• Checks in swimmers and directs swimmers and their parents to the entry board
• Notifies coaches of any issues such as missing swimmers
• Modifies relays, as necessary when swimmers do not check in

Concessions Manager (1-2 Per Team)

• Purchases supplies to sell at time trials and home meets (main source of team income)
• Purchases and maintains team concessions equipment such as, grills, griddles, extension cords, tables, chairs, etc.
• Directs volunteers selling refreshments at home meets Concessions Sales
• Prepares, sells and restocks refreshments at home meets
• Distributes free water to volunteers during home meets

Concessions Sales/Set Up (7-10 Per Team)

• Assist with purchasing ice, donuts the day of home meets/time trials
• Set up concessions table to prepare for serving
• Sell drinks and food throughout the meet
• Assist with grilling when needed
• Refill supplies, coolers, etc as needed
• Assist with break down & clean up after the meet

HyTek/Data Person (1 - 2 Per Team)

• Maintains the Team Hy-Tek Database with roster information provided by the League
• Sets up each meet, enters swimmers in the events selected by the coaching staff
• Works with coaches to resolve any issues – missing swimmers, event selection, etc.
• Seeds the meet and selects applicable heats and lanes for each swimmer
• Prints meet reports
• Enters meet results at the meet and scores
• CNSL Hy-Tek Training is required

Head Timer (1 Per Team)

• Assists the Meet Referee with assigning each timer to a lane
• Distributes two watches, a clipboard and pencil per lane
• Starts two watches for each race in a back-up capacity

Heat Winner (1 Per Team)

• Distributes a Heat Winner Ribbon to the swimmer who touches the wall first for every race

Line up Aides (2 -3 Per Team)

• Lines up swimmers in the correct heat and lane for each event
• Works with Starter to establish the flow of the meet

Officials – General (CNSL training required annuall)

• Ensures a fair competition for all swimmers
• Must attend CNSL Officials Training each year regardless of prior experience or USA Swimming Certification
• Must know the position responsibilities and changes to USA Swimming Rules and CNSL Rules & Regulations
• Must wear the CNSL Official Shirt received at training during meets CNSL Volunteer Job Descriptions

Officials – Referee (CNSL training required anually)

• Must have one season’s experience each as a Stoke & Turn official and Starter
• Must attend the CNSL Starter & Referee Training
• Has authority over all officials and assigns and instructs them before each meet
• Resolves all matters relating to the conduct of the meet
• May double as the Starter or a Stroke & Turn official
• Briefs the timers and line up aides to organize and instruct how the meet will run

Officials – Starter (CNSL training required annually)

• Must have one season’s experience as a Stroke and Turn official
• Must attend the CNSL Starter & Referee Training
• Announces each event/heat and begins each race
• Announces any pertinent messages during the meet and team scores at the mid way point and at the finish
• Briefs the timers and line up aides to organize and instruct how the meet will run Officials - Stroke & Turn
• Must attend the CNSL Starter & Referee Training
• Maintains the starter equipment as provided by CA and brings to all meets
• Observes swimmers for compliance with USA Swimming & CNSL rules

Relay Aides (1 per Age Group)

• Gathers younger swimmers for relay events and escorts swimmers to the start and finish end of the pool

Ribbon Labeler (1 -2 Per Team)

• Gathers labels from Hy-Tek data volunteer at the end of each meet
• Places lablels on correct ribbons at home
• Brings ribbons back to pool and places in family folders

Runners (2 Per Team)

• Collects timing sheets from timers and delivers to Hy-Tek data/scoring volunteer

Social Committee Chair: (1-2 Per Team)

• Coordinates team events, dinners, fundraising events, etc..
• Delegates volunteers to assist with soliciting donations, volunteering at events

Social Committee: (At least 5 Per Team)

• Assist with planning team events, dinners, fundraising events
• Assist with set up, serving & clean up for team events.

Timers (8 Per Team w/2 Additional as Relief/Back-up Timers)

• Starts watch at the beginning of each heat and stops watch when the swimmer touches the wall
• Records two watch times on the timing sheet
• Confirms the swimmer’s name matches the card for the swimmer at the finish of the heat
• Must attend a Timer Briefing prior to the start of the meet to receive instructions from the Meet Referee and Starter

Treasurer

• Manages the team’s finances
• Establishes an annual budget to track income and expenses
• Reports the team’s finances to the League Supervisor upon request