2023 Parent Information

Stingray Board Members

Parents Meeting Information:

 

  1. Introductions - Coaches for the year:  Evan, Laurie, Diana, Sammy and Chris 

  • Board Members: Laurie, Becky, Anne, Katie, and Bonnie

 

  1. Swim Practices will be outdoors at Memorial Pool starting next week, June 5, 2023:

MONDAY - THURSDAY

  • 5:00 - 6:00 pm 10 & Under

  • 6:00 - 7:30 pm 13 & Over

Swim Practices begin outdoors in the morning at Memorial Pool starting Monday June 12, 2023:

  • 7:00 - 9:00 am 11 & Over

  • 9:00 - 10:00 am 9&10

  • 10:00 - 10:30 am 8&U

 

      We ask that if parents are staying during practice that they stay in the stands at Liberty or outside the fence at Memorial Pool to avoid distracting the swimmers.  Practices are mandatory on meet days.  It allows the coaches to see your swimmer and know they will be at the meet.

    Note that each swimmer has to join the Bethlehem City Pools and have a pass. 

* ALL SWIMMERS MUST HAVE PURCHASED THEIR MEMORIAL POOL PASS BY FRIDAY JUNE 2nd!! Can be purchased online at https://bethlehempa.myrec.com/

 

3.  Swim Meets are Mondays and Thursdays and are posted on our website as well as below.  If your child can’t make a meet you will need to sign out your swimmer(s).  You do this through the website.  Instructions below.  Please make sure to do this as soon as you know (ideally at least 2 days before)  to allow coaches enough time to plan. 

    Home Meet against Whitehall - Thursday, June 15th

    Home Meet against Palmerton - Monday, June 19th

    Away Meet against Macungie - Thursday, June 22nd

    Home Meet against Lower Macungie - Monday, June 26th

    Away Meet against Northampton - Thursday, June 29th

    Away Meet against Quakertown - Tuesday July 6th

    Home Meet against Soleco - Monday, July 10th

    Silver Champs Meet (HOME @ LIBERTY HIGH SCHOOL) - Wednesday, July 19th

    Gold Championship Meet  - Saturday, July 22nd

*** Two options for fun invitationals (Minimal additional fees to enter):

        Mini Meet - Saturday, June 24th - Lower Macungie Pool (meet in the AM only, will be done by 12 Noon)

        Soleco Summer Splash - Saturday, July 8th - Southern Lehigh Pool (typically all day meet)

 

4.  Volunteering:  Each family is required to volunteer for a minimum of three (3) spots throughout the year.  Type of volunteer activities include stroke & turn judge/starter (must be certified - see below), timing, zoo-keeper, runner, water cooler duties, ribbon writer, computer person (can be trained), as well as Friday snack provider.  Job Signup will be completed through the website and will be opened Friday, June 2nd.  Please make sure to sign up for your required spots.  There is an associated volunteer fee that will be charged if you don’t complete your three spots.  See below for instructions on how to sign up on website.  We do rely on volunteers to run our meets, so please help out when needed.  Volunteer jobs will be released for all meeting on Friday, June 2nd.

 

     We need a snack stand coordinator for Silvers.  If you volunteer for this, this will count as all three of your volunteer spots for the year as this requires additional efforts.  You will need to coordinate donations from the team, set prices for items, manage workers and work with the board on any additional items needed.

 

5. Communication- email is the best.  Coaches email - [email protected] and Board email - [email protected].  Sunday emails will go out each week with the week’s schedule.  If you have an older child that wants to get these emails directly then you can add them to your account as a secondary email.  Physical Mailboxes (file folders) will be located at the Memorial Pool and are used to distribute ribbons and other information that requires papers.  Please have your child check their mailboxes every week.

 

6. Fundraising - We will be doing Lottery Calendars for the month of July to fundraise.  We ask that each family sell a minimum of 5 calendars at $10 per calendar.  More information will come out mid-June.

 

7.  Apparel order has already concluded on Friday, May 26th.  We will follow up with vendor on delivery date and will distribute at practice.  Swim Suits can still be purchased through D&J Sporting Goods 7001 PA-309, Coopersburg 610-282-5895.  

 

8.  Other Important Dates: 

     Stroke and Turn Official Clinic - Wednesday, June 14th at 6:30pm

     Pictures - Friday, June 23rd - During Practice, exact time TBD

     Team Picnic- Thursday, July 20th - Place and Time TBD

            



 

How to Sign out your swimmer from a Meet/Event:

 

  1. Sign in to our website: bethlehemhanoverswim.org.

  2. In the side menu click Events & Competition > Team Events.  If you are on the main website page and already signed in then click ‘Swim Meet Schedule’.

  3. Next to each meet you will see an ‘Edit Commitment’ button.  Click the button next to the meet which your child will not be in attendance. (If you are not signed into your account this button will be labeled ‘Attend/Decline’ and when clicked will ask you to log in.)

  4. Click the name of the athlete whom you wish to sign out.

  5. Use the drop down to select ‘No, thanks (swimmers name) will NOT attend this event.  Then click ‘Save Changes’.

  6. Repeat for any other athletes or events.

 

***You only need to do this if your swimmer will NOT be at the meet.***

 

How to Volunteer/Sign Up for Jobs at a Meet/Event:

 

  1. Sign in to our website: bethlehemhanoverswim.org.

  2. In the side menu click Events & Competition > Team Events.  If you are on the main website page and already signed in then click ‘Swim Meet Schedule’.

  3. Next to each meet you will see an ‘Job Signup’ button.  Click the desired event’s Job Signup button. (If you are not signed in, it will require you to sign into your account.)

  4. Check the boxes by the job you will work.  Note the end times listed are estimates and really depend on the length of the meet.

  5. Click Sign Up.

  6. In the popup box, optionally enter any contact information or if someone else besides yourself will be doing the job and click Sign Up.

  7. Repeat for any additional job signups.