Important information for new families about swim meet protocol.
Heat Sheets
Heat Sheets are prepared by the Aquatics Club sponsoring the swim meet. These sheets detail out the event (ex. Event #4-25 Free), heat (ex. Heat 1 of 10), and Lane (Lane 1-6) your swimmer is entered to participate. You can purchase the heat sheet upon entry to the pool for a small fee or there will be a heat sheet hung up in the hallway for your reference.
To aid your swimmer in knowing what events they are registered for, you can write this information on their hand or forearm. By having the events readily available to them, they will be more prepared for when it’s their turn to swim.
For example: Event #4-25 Free, Heat 1, Lane 3 would look like this:
E H L Details
4 1 3 25 Free
Warm-ups:
Warm ups begin at XXX am for North Hills. Please arrive 20 minutes prior to the warm up time to ensure your swimmer has time to find their coach, get their gear on, and can enter the pool on time.
Once swimmers have entered the pool, they should not re-enter the spectator seating area. Wet bathing suits in the stands is discouraged.
Spectator Seating:
Be sure to arrive early if you want a place to sit during the meeting. Many aquatics clubs participate in these swim meets so the stands fill up quickly.
Sitting on the steps is strictly prohibited as this is a fire hazard and should be avoided.
Locker Rooms:
No adults are allowed in the Locker Room. This is the rule for practice as well as swim meets.
Event Statistics and Ribbons:
Event statistics (swimmer place and time) will be posted as the meet progresses. There is about a 20–30-minute delay between the event completing and the event statistics sheet being posted in hallway. Once the sheets are up, look for your swimmer’s name and you will see their place among the age group they are entered.
If your swimmer has earned a ribbon, you may go over to the ribbon table to claim your ribbon.
Swimmer Dismissal:
Swimmers may leave the meet when they have completed all their events. If their event statistics have not been posted by the time you leave, coaches will pick up the ribbons and distribute at practice.
Volunteers supporting the meet must fulfill their entire time commitment even if their swimmer is done prior to the morning/afternoon session completing.
