Outreach Reimbursement Policy


  1. Enrollment: Gulf Swimming will use a 3-step tier for enrollment in the splash fee reimbursement program as follows:
    1. Verified enrollment in the Federal Food Stamp Program, SNAP or the Medicaid Medical Card. OR
    2. School Lunch enrollment card/letter accompanied by Pages 1&2 of their Federal Income Tax Return (Form 1040, or 1040A or EZ (Social Security redacted) required for proof of income and family size. If married, filing separately, both spouses returns must be submitted. OR
    3. All others: You must be a resident of the state of Texas and a parent or primary caregiver responsible for a child(ren) who attends school (high school or under). And you must have an annual household income (before taxes) that is below the income guidelines per the current Texas amounts for household size as shown in d. below. Proof of income and family size will be by submitting Pages 1 & 2 of FIT Return (Social Security Number(s) redacted). If married, filing separately, both spouses returns must be submitted.
    4. General Program Requirements

      In order to qualify, you must have an annual household income (before taxes) that is below the following amounts for the 2022-2023 School Year

      Household Size Total Annual Income
      1 $17,667
      2 $23,803
      3 $29,939
      4 $36,075
      5 $42,211
      6 $48,347
      7 $54,483
      8 $60,619

      For each additional family member, add $6,136.

  2. The reimbursement will be for only one meet per month except for the Gulf Championship series which will extend to two meets for that month to allow those swimmers who qualify for the higher level LSC meet to compete.
  3. The reimbursement will be limited to Gulf Swimming Sanctioned meets at the Gulf Approved entry fee amount for the level of the meet, Open or Championship, for Gulf Sponsored meets.
    Team Invitational or Open meets not on the current Gulf assigned meet schedule will be reimbursed at the Gulf Approved entry fee amounts only if there is a Gulf Swimming Sanctioned meet during the same month.
  4. When there are no Gulf Sponsored meets in a month for which the Swimmer is qualified for, either an Open, Senior or Sprint meet, Gulf Swimming will reimburse the actual entry cost for a meet as follows. (Effective date is for Meets after January 1, 2020)
    1. The actual fees charged, Entry fees and Surcharge, OR
    2. Up to a maximum of $7.75 per entry and a maximum of $3.50 surcharge
  6. Submission for reimbursements of entry fees must be made after the meet date. Reimbursements may only be requested for actual swims at a specific meet. The first time a fraudulent request is submitted, it will be denied and a written explanation and warning will be issued informing the outreach member of the inaccurate statement being submitted to Gulf Swimming for reimbursement. If a family submits a second fraudulent outreach reimbursement request they will be removed from the outreach program.