WAVN Endless Summer Classic - Pacific Swimming Short Course CBA+ Meet - St. Helena - September 20-21, 2025

Mehrad Zarrehparvar

WAVES AQUATICS

NAPA VALLEY ENDLESS SUMMER CLASSIC

PACIFIC SWIMMING SHORT COURSE C/B/A+ MEET

 

Dates

September 20-21, 2025

Location

St Helena Aquatic Center 1401 Grayson Ave St. Helena, CA 94559 

Google Maps Link:  https://maps.app.goo.gl/a3xcL8fTdKBSi41U7

Team Warmup Time

Age 9 and Up: 9:00 AM, Age 8 and Under: 9:30 AM

Team Meeting

9:50 AM

Job Signup Deadline

 Jobs will be assigned to all participating families, please see assignments below this chart

Meet Information

Meet Sheet

Job Signup

Please find the “Job Signup” button at the Event Page Link

This weekend our team is heading to beautiful Napa Valley for our first meet of the season.  This will be a fun and relaxed meet hosted by one of the friendliest teams in USA Swimming.

Swimmers must be pre-registered to participate in the meet, no swimmers can be added at the meet. 

Below is a checklist of steps to help guide your swimmer at a USA Swimming Meet:

  1. Go to the check-in desk with your swimmer to sign-in as soon as you arrive at the meet.  
  2. We will meet at the team tents prior to warmup. Swimmers ages 9 and older will meet at 9:00 AM and swimmers ages 8 and under will meet at 9:30 AM. Only swimmers and coaches are permitted in the warmup areas. 
  3. There will be a mandatory team meeting at 9:50 AM on Saturday and Sunday at the team tent. 
  4. Once the meet begins check the postings for heat and lane assignments frequently. Swimmers are assigned heat and lane assignments approximately 30 minutes before the start of each event. 
  5. After receiving a heat and lane assignment it is very important that your swimmer inform a Seals coach of that assignment.  
  6. Check-in with a coach after every race so we can provide feedback on that race while the race is it still fresh in the swimmer’s mind.
  7. Cool-down after every race.    
  8. After a race cool-down check for the next heat and lane assignment.  
  9. Finally, prior to leaving the meet please check-in with a Seals coach. 

Our team will be required to provide timers for lane 9 during the full duration of the meet and a certified Stroke and Turn official for both days (Thank Greig Neilson and Ian Schwartz for filling these all day slots). Every family is expected to volunteer for at least one job this weekend. Please review the job assignments and protocols below:

 

Day

Shift

Time Window

Slot

Ascribed to Swimmer

  

Saturday

Shift 1

10:00–11:30

Slot 1

Clemenza, Eliana

  

Saturday

Shift 1

10:00–11:30

Slot 2

Fernandez, Josephine

  

Saturday

Shift 1

10:00–11:30

Slot 3

Fiesel, Isla

  

Saturday

Shift 2

11:30–1:00

Slot 1

Flynn, Robert

  

Saturday

Shift 2

11:30–1:00

Slot 2

Weber, Hannah

  

Saturday

Shift 2

11:30–1:00

Slot 3

Weisel, Ashton

  

Saturday

Shift 3

1:00–finish (est. 2:35p)

Slot 1

Asiri, Gabrielle

  

Saturday

Shift 3

1:00–finish (est. 2:35p)

Slot 2

Everett, Zachary

  

Saturday

Shift 3

1:00–finish (est. 2:35p)

Slot 3

Scheumann, Greyson

  

Sunday

Shift 1

10:00–11:30

Slot 1

Davlos, Sofia

  

Sunday

Shift 1

10:00–11:30

Slot 2

Gurkan, Milo

  

Sunday

Shift 1

10:00–11:30

Slot 3

Pepper, Beckett

  

Sunday

Shift 2

11:30–1:00

Slot 1

Kraus, Ashlyn

  

Sunday

Shift 2

11:30–1:00

Slot 2

 Gyurko, Eva  

Sunday

Shift 2

11:30–1:00

Slot 3

Scheumann, Greyson

  

Sunday

Shift 3

1:00–finish (est. 2:22p)

Slot 1

Taylor, Colin

  

Sunday

Shift 3

1:00–finish (est. 2:22p)

Slot 2

Asiri, Gabrielle

  

Sunday

Shift 3

1:00–finish (est. 2:22p)

Slot 3

Everett, Annabelle

  
           
           

Parent Memo — Lane 9 Timers (WANV Endless Summer Meet 2025)

  
           

How to read this
• Lane 9 only. Each slot is ascribed to a swimmer; that swimmer’s parent/guardian covers the timer duty.
• Shifts are 90 minutes: Sat 10:00–11:30, 11:30–1:00, 1:00–finish (est. 2:35p). Sun 10:00–11:30, 11:30–1:00, 1:00–finish (est. 2:22p).

Rules (priority order)
1) Coverage — 3 timers in Lane 9 for every shift (both days).
2) Day presence — only assign families whose swimmer is competing that day.
3) Family cap (per day) — max 1 shift per family per day; exceed only if we otherwise can’t fill all 9 slots.
4) Cross‑day fairness — minimize two‑day assignments. Use day‑only families first; on Sunday prefer families not used Saturday.
5) Judge duty — if a parent is assigned Stroke & Turn judging on a day, that family is **unavailable for timing** that day.
6) Shortfall — if still short on a day, give a 2nd shift to multi‑swimmer families before single‑swimmer families.
7) Shift fit — place families in shifts that best fit their swimmer’s events (Shift 1/2/3 logic).
8) Trades — parents may trade/cover before or during the meet; Lane 9 must stay covered. Tell the head lane timer or Seals lead.

Lane timer (simple)
• Use one watch and one plunger (not two of the same device). Start on strobe (or horn if you miss it).
• At finish, stand over lane; stop watch and/or press button when any part of swimmer touches wall.
• Report time when asked; don’t clear watch until told to “clear watches.” No stroke/turn/take‑off calls unless also assigned that role.

Head lane timer (simple)
• Confirm correct swimmer/relay (names/order for relays) in lane/heat/event; ensure relays swim in order.
• Collect/record manual times or note a no‑show; if asked by Chief Timer, assign one timer for relay splits/initial distances.
• Flag timing issues (missed/late pad touch or suspect times) on the sheet.

Timer video: https://youtu.be/7wzGzJTvivM?si=SnjmTiVpNfk516G9

  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Please visit the event page linked below for and select the "Job Signup" button to see your assignment in our web system:

Strawberry Seals - Calendar (gomotionapp.com)

For more information about the meet please review the  meet sheet here.

Please note that USA Swimming meets require preregistration, swimmers cannot be added the day of the meet. 

 

Go Seals!

Coach Mehrad