The Killer Whales is an all-volunteer team and we depend on the efforts of our families to make the fun happen each summer. All families are expected to volunteer during the season. In addition to the large number of volunteers needed to make each swim meet a success, we also need help with events like the swimathon and the awards ceremony. There are also many jobs throughout the season that are essential to keeping the team running. Please click on the link below to sign up for volunteer jobs and keep an eye out throughout the season for other opportunities to participate. There are color-coded tabs for sign-ups and corresponding role descriptions for the following areas: Meet Setup/Cleanup, Meet Operations, Meet Officials, and Sales.
2025 Killer Whales Volunteers: For sign-up
Killer Whales Parent Board
| Role | Description |
|---|---|
| President | Chairs Parent Board meetings; ensures coverage of league representatives, parent board members, and key volunteer positions; serves as liaison between Parent Board and swim team coaches; serves as liaison between PGP Board and swim team; has co-signing authority on checks; |
| Vice President |
Chairs Parent Board meetings; serves as PMSL League Representative; serves as liaison between Parent Board and swim team coaches; serves as liaison between PGP Board and swim team |
| Data Manager |
In charge of and oversees all computer operation and support for meets and otherwise; produces team roster, meet lineups, meet programs, and meet results; updates team records; uses and maintains team laptop and necessary software |
| Meet Manager |
Organizes and sets up all home meets; coordinates with opposing team; recruits volunteers and tracks officials; oversees setup and cleanup (see also PMSL handbook) |
| Treasurer | Oversees fiscal aspects of the team; keeps parent board informed; manages checking account; signatory authority/responsibility on any checks issued; creates annual budget |
| Team Communications | Conducts all team-related correspondence, including general information and meet registrations; maintains website. |
Killer Whales Volunteer Leads
| Role | Description |
|---|---|
| Equipment Lead |
Completes annual inventory of equipment; communicates with Parent Board and coaches to assess equipment needs; works with Treasurer to place orders, including tents, A/V equipment, ref/starter equipment, lane lines/flags, kickboards, and other equipment as needed. Serves as lead for home meet set-up and clean-up. |
| Team Gear Sales Lead |
Leads the purchasing and distribution of all suits and team gear, including swimsuits, t-shirts, swim caps, and any other gear; works with Treasurer to operate and securely store Square and other financial transactions |
| Concessions Lead |
Lead concessions purchasing and operation for home meets; conduct weekly inventory of food and supplies and update shopping lists; ensure volunteer roles are covered for mid-week shopping, Friday and Saturday food preparation, and Saturday sales and cleanup; email the Sales volunteer group as needed to request additional help. |
| End-of-Season Celebration Lead |
Coordinates the end-of-season celebration, including the purchase and distribution of trophies and awards; recognize seniors and provide awards; drafting program and designating MC; and coordinating with concessions team to use and/or purchase food and cake. |
| Swimathon and Fundraising Lead |
Leads annual swimathon event, including determining date with coaches, communicating fundraising goals, setting up registration, and coordinating day-of volunteers (lap counters, check-in/check-out, and food servers). |
| Social Activities Lead |
Coordinates social events for the team, including Friday evening potlucks and any other social events to build team spirit and welcome new swimmers and families to the team. |
| Responsibilities |
|
| President (Siri) |
Chairs Parent Board meetings; ensures coverage of league representatives, parent board members, and key volunteer positions; serves as liaison between Parent Board and swim team coaches; serves as liaison between PGP Board and swim team; has co-signing authority on checks; |
| Vice President (Jon Moncton) |
Chairs Parent Board meetings; serves as PMSL League Representative; serves as liaison between Parent Board and swim team coaches; serves as liaison between PGP Board and swim team |
| Data Manager (Molly Lothamer) |
In charge of and oversees all computer operation and support for meets and otherwise; produces team roster, meet lineups, meet programs, and meet results; updates team records; uses and maintains team laptop and necessary software |
| Meet Manager (Siri Warkentien) |
Organizes and sets up all home meets; coordinates with opposing team; recruits volunteers and tracks officials; oversees setup and cleanup (see also PMSL handbook) |
| Treasurer (Beth Bacon) |
Oversees fiscal aspects of the team; keeps parent board informed; manages checking account; signatory authority/responsibility on any checks issued; creates annual budget |
| Team Communications (Jon Kang) |
Conducts all team-related correspondence, including general information and meet registrations; maintains website. |
