Stonebridge Country Club Sharks Swim Team Parent Volunteers
Parent volunteers are a critical part of a successful season and vitality of any swim team. Each family is required to work a total of at least THREE volunteer shifts this season - 2 at home and 1 at away meets. Sign up online by clicking on Events and then selecting Job Signup on individually listed events. On the date that Job Signup is opened, positions are available on a first come first serve basis. If you are available to help out at more than 4 meets, let the Volunteer Coordinator know directly and she/he can place you as a floating volunteer until gaps for each meet are identified.
A $250 deposit from each family is required for volunteer responsibilities. Your check will be torn up at the end of the season assuming you have fulfilled your team volunteer duties or deposited if your volunteer responsibilities have not been fulfilled.
Parents of swimmers who will be swimming in Silver and Gold Conference Meets are expected to volunteer to work at one of the two Conference Meets above and beyond the 4 meets identified above.
Volunteer Job Descriptions and Report Times (Swim Meets)
Bullpen (Check in 5:50, 6:10pm) - These people will check in the swimmers and/or corrals the younger kids for their events and gets them lined up behind the blocks.
Meet Data Clerk (6:10pm) - Receive timesheets from the runner and put them in lane order, verify median times, attach DQ slips to the appropriate time sheet and mark as DQ.
Timers (6:00pm) - This is the most popular meet job among both new and experienced parents. You use a stop watch to time the swimmer in your assigned lane. There are typically 3 timers per lane, 2 from the home team and 1 from the away team. The median of the times is used for the official time.
Back-up Timer (6:00pm) - Time each race and be available to step into a particular lane if one of the timers misses the start.
Floater Volunteers (6:10pm) - They will fill in where needed or until the meet is organized. If all the helpers are not needed they can tag team or take shifts among other volunteers.
Runner (6:10pm) - After each race the runner collects the times from the timers in each lane and any disqualification forms and takes them to the scoring table.
Stroke and Turn Judge (6:10pm) - These judges determine whether a swimmer's swim was legal based on the USA swim rules. You are required to take a class before the start of the season to become a Stroke and Turn Judge. Please email us if you can attend this training.
Ribbon Writer (6:45 pm) - This person takes the labels from the person running Meet Manager and puts them on the back of the correct ribbons and places them into each child's family folder.
How to Sign Up to Volunteer at a Swim Meet
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SIgn into your Sports Engine (Team Unify) account. Located on our team website where you registered for the team. You can also use the Sports Engine App.
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Click “Events and Competition” Click “Team Events”
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Here you will see each Team Event listed. You can commit to each swim meet on this page and job sign ups.
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Click Job Sign Up (White Box) and pick the job you would like to do.
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Enter your name and phone number you can be contacted at.
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Click the green sign up button at the bottom of the page.
Volunteer Coordinators (Swim Team Committee)
Volunteer Coordinator (Duel & Conference Meets) – Determines the jobs needed for each dual swim meet. Keeps track of how many meets families have volunteered for and determines if the family can get their volunteer deposit back. Checks families in at every meet and provides the volunteers with the supplies and tools they need to do their job. We currently need this job filled for 2025 ASAP!
