Volunteer Requirements and Position Descriptions:


Thank you in advance for volunteering!  Swim meets take many hands in order to be successful (it takes 57 volunteers from our team at each home meet and 38 volunteers at each away meet!).  Therefore, we need parents/family members to be participants, not just spectators. 

The agreement you signed during the registration process outlined what we need from each family.  It is summarized as:

Each family MUST fill 2 volunteer positions per swimmer during the regular season.  Volunteer requirements are capped at 4 positions per family.  So, if you have 1 child, you volunteer 2 times; if you have 2 or more children, you volunteer 4 times.  Additional positions are required at divisionals and all-stars and will be discussed separately after swimmers qualify for these meets.  Without everyone’s help, we just cannot run a swim meet.

For your reference, these are the volunteer opportunities available.  Many are quite simple and do not require any special knowledge or training.  For those that require training, training opportunities are available and are of no cost to you.  Training opportunities will be communicated by email and are posted on our team’s website. 

If you would like additional information about any volunteer positions, please contact [email protected].

Positions that do not require training:

  • 50/50 Sales – 1 volunteer per home meet: Sells raffle tickets during the first half of the meet.
  • Announcer – 1 volunteer per home meet: Announces each event to the deck and calls for upcoming events.
  • Check-In – 1 volunteer per meet: Checks swimmers and volunteers in before the start of the meet.
  • Clerk-Of-Course – 2 volunteers per half (4 volunteers total per meet): Assembles the swimmers for each event and hands them off to clerk-of-course runner.
  • Concessions – 2 volunteers per half at home meets (4 volunteers total per home meet): Prepare/sell food and drink items. Set-up generally occurs the day prior for Saturday meets, and clean-up occurs at the end of the second half of the meet.
  • Head Timer – 1 volunteer per half at home meets (2 volunteers total per home meet): Instructs and assigns timers to lanes.
  • Heat Winner – 1 volunteer per half at home meets (2 volunteers total per home meet): Hands out a prize to the winner of each heat.
  • Lane Attendant – 3 volunteers per half (6 volunteers total per meet): Deep & shallow end workers to monitor swimmers in lanes. 
  • Meet Set-Up/Clean-Up – 3 set up volunteers, 3 clean up volunteers per home meet: Provides set-up and clean-up assistance for the meet.
  • Ribbon Assembler – 1 volunteer per meet: Applies labels to ribbons, sorts ribbons.  This occurs the day following the meet.
  • Runner – 1 volunteer per half at home meets (2 volunteers total per home meet): Delivers time cards to the timers and retrieves time cards to forward to scoring table. Retrieves DQ slips from stroke and turn judges and has them signed by the referee and turned into the officials tent.
  • Scorer Assistant – 1 volunteer per half at away meets (2 volunteers total per away meet): Assists the scorer under the tent.
  • Timer – 9 volunteers per half (18 volunteers total per meet): The keeper of time for each lane; you operate a stopwatch and record the swimmers’ time.  This is the best birds eye view of the competition. 

            Positions that require training:

  • Starter – 1 volunteer per home meet: Initiates the signal that starts each event.
  • Referee – 1 volunteer per home meet: Enforces rules of the meet, officiates over DQ slips, signals the end of each event.
  • Stroke and Turn Judge – 3 volunteers per half (6 volunteers total per meet): Monitors swimmers for adherence to starts, strokes, turns, and finishes; reports any disqualifications (DQ) to the referee.
  • Scorer – 1 volunteer per home meet: Works with the officials in the tent to verify scores.