How to sign up and enter your swimmer in year-round swim meets:

All swim meets sign-ups are also completed online through our website at www.heartlandswim.org 

1. Sign into your Swimmer's Account.
   

2. Go to the top of the webpage and select the Calendar tab on the website. Be sure and click on or check the box for Team Events. A list of available swim meets will show up and then you scroll down to find the swim meet that you wish to enter.
   

3. Click on the "Edit Commitment" button. If you have more than one child swimming you will see them listed on this page.
   

4. Please pay careful attention to the "Maximum Event Entry Limitations" in the meet information box- IF PRESENT- the "View" link will be blue and you can click on it to see the information.

5. Select your swimmer.

How to select Swim Events for every swim meet you register for:
 

• Click on the "Declaration" pull-down and select "Yes".

• Once "Yes" is selected, please read the "Important Notes" at the top of the page.

• Add any notes that you want the Administrator to see in the "Notes" box under the declaration.

• At the bottom of the page you will see the events your child MAY be eligible to swim.

• You will also see their Best Times. If your swimmer has not yet swum an event for an official time it may say NT-, which stands for No Time. Times in black are events your swimmer is eligible to enter and swim. Times in red are events your swimmer is NOT eligible to enter. Their times may be too fast or too slow, depending on the meet.

• Check the Checkbox to the left of the name for those events you would like to enter. The entry time will then be highlighted next to the events you enter.

• Please take careful notice of the time standards that must be met in the right-side columns.

• Once you have finished, click on the "Save Changes" button in the lower right.

• Repeat the process for additional swimmers.

• You will notice that the Coach Approval column will indicate Pending after you submit.

Your Team Meet Administrator will review your declaration and APPROVE or REJECT your request. A report showing all meet entries will be emailed out along with specific meet information such as location, estimated timeline and team timing assignments. We send this email once the meet information is received from the host team- hopefully by the Wednesday before the meet. You will be billed for all meet entries through the monthly billing process.

You do not need to enter an entry time. If you need more explanation the website offers many great tutorials to guide you through. Timing assignment slots are posted the week of the meet and if you are entered in the meet you will receive an email letting you know they've been posted and when the deadline is to sign up.

We are one of the larger teams in SI swimming and we always have several timing chairs. If your child swims in a meet you ARE REQUIRED to assist with team timing assignments. Plan to time for at least an hour each session at a meet- we may not need you that much but sometimes we might. If your swimmer is entered in an event towards the end of the session, we ask that you take a later timing slot.

You will be billed for any meet entry. Meet entries are most often due a little more than 2 weeks before the meet. We enter meets as a team so it is vital that your entry is submitted on time.

Do I have to pay for my meet entry fees? Yes! Your account will be charged on the 1st of each month for any meet entry fees- your payment is due by the 15th.  Statement balances not paid in full by the 15th are subject to a $15 late fee.

What To Expect At A Swim Meet
Your child's coach will let them know what time they need to arrive at the meet. When you arrive at the meet you will need to look for the Heartland canopies. The team provides canopies for the benefit of the swimmers and our families. Your child may need to "check in" with the clerk of course at the check in table.  Coaches will have their swimmers stretch as a group and then get in the water to warm up. Meet Mobile is a great app for your phone/tablet to help you follow along at swim meets. Your swimmer will check with their coach before their event for last minute advice. After they swim their event, they will "warm down" in the warm down area and then go see their coach again for an evaluation of their swim. Most meets have a snack bar available. It is important that your swimmer drink plenty of water. If your child enters a "distance" event of 500 yards or longer you will need to provide an individual to serve as 'lap counter" and also 2 individuals to time. Heartland owns lap counters that can be used for these events- check with your coach.

Officiating
Club meets are overseen by officials who are there to ensure that the swimmers follow the rules of USA Swimming. In SI Swimming these officials are mostly parent volunteers. If you would like more information on becoming an official for our team, please talk to any of our parent officials on deck. Parents of children ages 11 and under are always needed to become officials. The team pays the cost of your official's card. The more parents we have certified as officials the fewer meets you need to officiate!