Officiating as a Swimmer Parent/Family Member

Our club’s success and operation depend on our coaches and parents. As a parent/caregiver of a registered swimmer in YPBSC, you are expected to help in many capacities. One way is to assist as an official during an in-house swim meet, as a timekeeper, marshal, chief timekeeper, stroke and turn official, starter, chief referee or meet manager. 

Each family is required to have one volunteer present for each session on each of the three days as part of their family volunteer commitment. Extended family members can also volunteer on behalf of your swimmer. Each year includes a minimum of three local swim meets. 

  • Time Trial Meet – approximately in November (in 2022: November 4, Friday afternoon & November 5, Saturday morning).
  • Territorial Meet – around February
  • Spring Meet – in May (usually the weekend of Mother’s Day)

What is involved?

To be involved as an official, you need to be registered as an “Official” in the Swimming Canada (SC) online registration system. Once registered, you will have access to the Swimming Canada E-Learning System, to which you can complete officiating clinics online, followed by two successful deck evaluations. 


Registered Officials:

  • If you are currently registered as an active official for the 2022-2023 season, please log in to the e-learning system using your Swimming Canada online registration system username and password. Make sure that your information is all correct, sign the Acknowledgement of Risk form, and access the SC E-learning systems so that you can complete at least the Level 1 clinics online.
  • If you were registered for the 2021-2022 season and your account has not been activated for the 2022-2023 season, please get in touch with Lea, our club’s officials administrator, to activate your account.

New Official: 

  • If you are a new official and has not provided your information to Lea Barbosa-Leclerc, Club Officials Administrator (COA), please get in touch with her so that an officials account in the Swimming Canada online registration system can be created for you. 


  1. Once you’ve been added to the Swimming Canada online registration system, you will receive an email with your username and password. The username and password allow you to access the Swimming Canada online registration system and the Learning Management System. Open this email to activate and validate your information. 
  2. Don’t forget to sign Swimming Canada’s Acknowledgement and Assumption of Risks Declaration Form – the website will prompt you to do this. 
  3. Once these steps are completed, you will have access to the Swimming Canada E-Learning System and complete additional online officiating clinics. 
  4. Throughout the year, in-person officiating clinics will be made available to you, in collaboration with the Chief Referee. 
  5. Each time you volunteer as an official, you must enter your deck time in your Officials account under the ‘Deck Log.”




  1. Complete the Introduction to Swimming Officiating clinic.
  2. Complete the Safety Marshal clinic 
  3. Complete registration in the Swimming Canada Officials Registration System.

Note: The requirements for Level I (A, B, C) may be completed simultaneously or in any order.

  • To be a certified timekeeper, you must complete the above and must be obtain 2 successful deck evaluations in the role of the Timekeeper. 


  1. Certify in Level I by obtaining two successful deck evaluations in the role of Timekeeper.
  2. Complete the Judge of Stroke/Inspector of Turns clinic and obtain two successful deck evaluations.
  3. Complete one other Level II clinic listed below and obtain two successful deck evaluations for: Chief Timekeeper, Clerk of Course, Chief Finish Judge (CFJ) / Chief Judge Electronics (CJE), Meet Manager, Starter.