Volunteers Needed for Time Trials and Many Updates!
Hi Swim Families,
We have many updates for you here – and lots of asks of you to volunteer and sign up for various items.
We are looking forward to seeing many of you this weekend :)
Volunteers Needed for October 25-26th Time Trials
We are in desperate need of more volunteers for this weekend’s Blow the Dust-Off Time Trials. We have plenty of timer spots for parents who are new to officiating!
A nice benefit of volunteering is you can be on deck during the races, so you get a great view of the swimmers!
Please reach out to Jane Ann to sign-up at [email protected]
Saturday, October 25th
- Session 1: 7:15am warm up / 8:00am racing begins
- Session 2: 4:15pm warm up / 5:00pm racing begins
Sunday, October 26th
- Session 3: 9:15am warm up / 10:00am racing begins
Volunteer Roles – Travel Coordinator & Fundraising Director
Travel Coordinator. We are looking for someone to take on the role of Travel Coordinator, including taking on swim meet planning items like getting hotel block bookings.
Fundraising Director. We have several folks stepping up to take on various fundraising coordination roles to support the Club (thank you!). We are still looking for someone to take on the Board role of Fundraising Director.
Coordination of Pumpkin Lane – we are urgently looking for someone to take on coordination of volunteers for lighting Pumpkin Lane on November 1st & 2nd
If you are interested in any of these roles or have any questions, please reach out to any Board member (or reply to this email)
Hay River Swim Meet – November 29-30th
This event is recommended for: Gold, Silver, Bronze, Cubs, Sharks, Belugas, Dolphins 2 & 3
- Session 1 - Saturday 12:00pm warm-up, racing at 1:00pm
- Session 2 - Sunday 7:00am, racing at 8:00am
Fees: $8.00 per event, up to 7 events + 2 relays per athlete.
It’s highly recommended to book your hotel room ASAP if you are planning to attend because Hay River will also be hosting a hockey tournament the same weekend and we are hearing hotel rooms are tight.
We’re also investigating options to rent school space (e.g. kitchen and classrooms for sleeping). We would be asking for interested volunteers to help as chaperones and to do food prep and serving.
If you're planning to attend the Hay River Swim Meet, please sign your swimmer(s) up here for planning purposes:
https://docs.google.com/spreadsheets/d/1hveVKIUqEsAMtKEeHn4r5H6W1J_3u-gQH4CQ4ky3u2s/edit?gid=0#gid=0
This weekend’s Time Trials will be a great time to share interest and ask questions!
Notice of 2025/26 Change to Meet Fees
Starting this year, the Club will be charging Meet Fees to our members at a cost of $7.50 per event (e.g. the max fees would be $45.00 if a swimmer is entered in the maximum 6 events for this weekend's Time Trials).
To streamline our accounting and reimbursements of travel fees, this year we will also be charging families for their swimmer’s Meet Fees at the time of swim meet attendance.
The standard practice is that any scratches are free of charge until heat sheets are printed. Once heat sheets are printed, athletes would be charged for the events they signed up for.
Mental Performance Sessions from Swim Alberta
As an affiliate club to Swim Alberta, our athletes and parents have been invited to some virtual sessions. Details are below. There's no obligation to attend but would encourage our more senior athletes to consider signing up!
Athlete Session – Tuesday October 28, 2025 at 6-7pm
TOPIC: Competition Preparation
It’s go time! Join us to learn specific tools that you can start using today. We will discuss race planning, routines, and how to boost your confidence for race days.
Outcome: Participants will be given strategies for appropriate plan races, practical tools to influence confidence, as well as plan for external factors that may impact multi-day events.
REGISTRATION: https://us06web.zoom.us/meeting/register/psvSiKs2SiCvLtgybjdiTw
Parent Session – Tuesday October 28, 2025 at 7-8pm
TOPIC: Emotional Regulation
Join us to learn about Ideal Performance States, and how you can empower your athlete to regulate emotions to set themselves up for success.
Outcome: Participants will learn about emotional activation, as well as practical tools to navigate nerves and distractions.
REGISTRATION: https://us06web.zoom.us/meeting/register/psvSiKs2SiCvLtgybjdiTw
Handy Dates
OCTOBER 25-26, 2025 – BLOW THE DUST-OFF TIME TRIAL
NOVEMBER 11th, 2025 – NO SWIMMING (REMEMBRANCE DAY)
NOVEMBER 15th 2025 - SPLASH A THON
NOVEMBER 22, 2025 - FRIDAY NIGHT AT THE RACES (BELUGAS AND ABOVE)
NO SWIMMING FOR DOLPHINS
NOVEMBER 29-30, 2025 - HAY RIVER SWIM MEET
DECEMBER 5, 2025 - FRIDAY NIGHT AT THE RACES (BELUGAS AND ABOVE)
NO SWIMMING FOR DOLPHINS
DECEMBER 11-14th, 2025 - JP FISET (EDMONTON)
DECEMBER 2025 - JACK FROST CLASSIC (DOLPHINS)
DECEMBER 20 – JANUARY 4th, 2026 – CHRISTMAS BREAK / NO REGULAR SWIM PRACTICE
DECEMBER 2025 - CHRISTMAS TRAINING (OPT-IN FOR GOLD, SILVER, AND
BRONZE – SCHEDULE TBD)
JANUARY 5th, 2026 – REGULAR SWIM SCHEDULE RESUMES
JANUARY 23-25, 2026 - SWIM ALBERTA FESTIVALS (12U)
JANUARY 31, 2026 - SATURDAY MORNING AT THE RACES (BELUGAS AND ABOVE)
NO SWIMMING FOR DOLPHINS
FEBRUARY 13-15, 2026 - NWT TERRITORIALS
FEBRUARY 27, 2026 - FRIDAY NIGHT AT THE RACES (BELUGAS AND ABOVE)
NO SWIMMING FOR DOLPHINS
MARCH 6-8, 2026 - SWIM ALBERTA TRIALS (CALGARY)
MARCH 19-22, 2026 - SWIM ALBERTA CHAMPS (EDMONTON)
MARCH 9-20, 2026 – SPRING BREAK / NO REGULAR SWIM PRACTICE
MARCH 2026 - MARCH BREAK TRAINING (OPT-IN FOR GOLD SILVER AND BRONZE)
MARCH 23rd, 2026 – REGULAR SWIM SCHEDULE RESUMES
APRIL 3rd & APRIL 6th, 2026 – NO SWIMMING (GOOD FRIDAY & EASTER MONDAY)
APRIL 24, 2026 - FRIDAY NIGHT AT THE RACES (BELUGAS AND ABOVE)
NO SWIMMING FOR DOLPHINS
MAY 8-10, 2026 – YKPBSC MOTHERS DAY MEET
MAY 2026 - EDSON/PEACE RIVER (SHARKS AND BELOW)
MAY 22, 2026 – END OF DOLPHINS & BELUGA SEASON
JUNE 10-12, 2026 -TRU WOLFPACK MEET (KAMLOOPS)
JUNE 12, 2026 – END OF SHARKS, CUBS & BRONZE SEASON
JULY 10-13, 2026 - MANSASK CHAMPIONSHIPS (SASKATOON)
JULY 13, 2026 – END OF SILVER & GOLD SEASON
