All of the tips and tricks of what you need to know as a new swim parent can be found in the PARENT SURVIVAL HANDBOOK link below:


https://docs.google.com/document/d/1NevUX-B-LXvOOKMoNxk-r869KXBXTLtbIgV8O9qtUCc/edit?tab=t.0

Declaring for a Meet:

Parents-

Every week you are required to declare whether your swimmer is attending the meet or not by TUESDAY at 5pm. You must declare your swimmer as not attending even if you are not going to the meet.

 It is up to you to declare your swimmer! Coaches will not declare swimmers. Coaches only put swimmers that are declared as attending in relays, not individual events.

You must pick up to 3 events for your swimmers. Again, parents do not pick relays. Relays are at the discretion of coaches.

Please let coaches know if your swimmer will not be able to participate in a relay by the Tuesday BEFORE the meet so they will not rely on them to swim. Changes to the relays are extremely difficult for the coaches to do on the day of the meet, and NO individual event changes are allowed after you have declared your swimmer on the Tuesday prior to the meet so please pick your events carefully.

HOW TO DECLARE YOUR SWIMMER FOR A MEET:

SIGNING UP:

  • For each meet, swimmers must “declare” if they are participating in the meet or not  and what they are swimming.  This is VERY important!  The deadline for meet declarations is TUESDAY prior to the meet by 5PM. 

  • To do this, you will need to sign in to your account on the TeamUnify website.

    

If you ARE NOT GOING to the meet:    

  • Click on the Member Names.

  • Click on the Signup Record pull-down and select No.

  • Click [Save Changes].

  • Repeat the same process for additional swimmers.

If you ARE GOING to the meet:

  • Click on the Signup Record pull-down and select Yes.

  • Once yes is selected, you will see the events your child may be eligible to swim.

  • You will also see their best times inserted into the Entry Time field (if the swimmer has swam the event previously).

  • Check the box to the left of the name for those events they would like to swim - you are allowed to select up to 3 events max.

  • Once you have finished, click on the [Save Changes] button.

  • Repeat the same process for additional swimmers.

  • You will notice that the Coach Approval column will indicate Pending after you submit.

  • Please add any notes that you want the Coach to see

    • For example: note about relays, or leaving the meet early

  • The Head Coach will review your declaration and APPROVE or REJECT your request.  Once they submit the final choices, you can review by signing in and clicking on the Attend This Event button for any events listed on our team website. Look at the Coach Approval column for the events that you have been confirmed to swim.

  • Swimmers can swim UP TO 3 individual events.

  • Coaches can help guide each swimmer as to which events to enter, but parents must declare the events.

  • Coaches will put relays together – they have the best knowledge and data!

  • Friday, the night before the meet, heat and event sheets will be available to view and print. (It’s helpful to bring these to the meets!)Sometimes heat sheets are sent out late because of last minute meet updates. Please be patient and watch for the coaches' email late Friday evening.