Barracudas Parent Volunteer Job Descriptions
Some jobs require special training and will be filled by the board prior to general job sign-up.
Sometimes circumstances prevent a family from being able to fulfill their jobs. It is completely acceptable to find a replacement. The replacement must be at least 16 years old. Please be sure to communicate the transfer of job coverage to ensure your family gets credit for covering your job responsibility. If you need help finding a replacement, please reach out to the Barracudas presidents [email protected]. We will gather a list of teenagers that can fill a meet job and can provide upon request.
The jobs requirement only applies to regular season meets. Families participating in the Boys' meet, Girls' meet, 8 & Under meet, or in a CLASSIC/CITY meet may be required to work that particular meet.
Home Swim Meet Jobs
Announcer (1 person) -
Arrival Time: 30 minutes prior to start time, Finish Time: End of the meet
● Get the microphone from the swim office and test it. (The timing bin has extra batteries)
● Announce events and swimmers throughout the meet.
● Read announcements, Barracuda Bistro offerings, and sponsor information
Bag Tag Distributor (1 person) -
Arrival Time: 30 minutes prior to start time, Finish Time: End of the meet
● Hand out bag tags to the winner of each heat (excluding heats for ages 15-18).
Bullpen / Clerk of Course (4 people) -
Arrival time: 30 minutes prior to start time, Finish time: When the final heat is on-deck.
● Get the heat sheet, megaphone and line markers (stored in the storage area on the south side of the pool). Post a copy of the heat sheets in a location that is accessible to swimmers such as on a fence near the bullpen, etc.
● Assist junior coaches in locating and identifying the swimmers for their events and lining them up correctly.
● Once swimmers are correctly lined up for their heat, the CoC will escort them to the appropriate lane and return to escort the next group of swimmers.
DJ (1 person)
Arrival time: 30 minutes prior to start time, Finish time: End of the meet
● Connect to the pool speaker system and test
● Prepare and play National Anthem at the start of the meet
● Play music during meet warm-ups and between events
Concessions (2 shifts of 4 people)
Concession 1st Shift & Set up (4 people)–Arrival Time: 1 hour prior to meet to assist with setup (also picking up ice) and work events 1-40
Concession 2nd Shift & Clean up (4 people)–Arrival Time: Arrive at Concessions by event 35. Work concession during events 35-80 and assist with all concession clean-up and take down
● Stock food and drinks.
● Sell food at the concession counter during the meet.
Griller (2 people) -
Arrival time: 1 hour prior to start time, Finish time - End of the meet
● Grills hot dogs and hamburgers for concessions during home meets.
Parking Attendant (1 person) -
Arrival time: 1 hour & 30 minutes before meet start time, Finish time: 30 minutes after meet start time
● Remind Barracudas families to park in the neighborhood so the visiting team to use our parking lot.
● Help with parking congestion at home meets.
● Help with removing cones after meet
Runner (2 people) -
Arrival time: 15 minutes prior to start time, Finish time - End of the meet
● Attend the timers meeting 15 minutes prior to every meet.
● Act as the liaison between timers and scorers
● Run timesheets from timers to scorers &
● Run DQ cards from the officials to the scoring table.
Scoring Assistant (1 people) -
Arrival time: 15 minutes prior to start time, Finish time - End of the meet
● Assist scoring team during home meets.
Set Up/Clean Up - these roles are combined must be available for both
Set Up (6 people) -
Arrival time: 1 hour and 30 minutes prior to start time, Finish time - When meet starts
● Check the inside of the storage closet door for a set up map.
● Put kick boards at end of each lane
● Take out megaphone
● Remove tables from boys’ locker room and set up
Clean Up (6 people)
Arrival time: Before the meet ends, Finish time: When the job is complete
● Pick up garbage left on grass and tennis courts
● Return tables to boys’ locker room
● Move pool furniture back
● Put away kick boards, megaphone, and microphone
Timer (6 people) -
Arrival time: 30 minutes before meet starts, Finish time: End of the meet
● Attend the timer meeting 15 minutes prior to the start of the meet to get instructions, lane assignments, stopwatches/dolphins, and clipboards.
● Check each swimmer's name to ensure swimmer is in the correct event and lane for each heat.
● Timers use stopwatches/dolphins to record times in that lane and give the timesheets to the runners.
● Timers must be on their feet for the entire meet and focused on each event.
Timer Back-Up (2 people)
Arrival time: 30 minutes before meet starts, Finish time: End of the meet.
● Attend the timer meeting 15 minutes prior to the start of the meet to get instructions, lane assignments, stopwatches/dolphins, and clipboards.
● Float between the 2 lanes assigned to provide backup timing as needed.
● Start your stopwatch at the beginning of each race. Timers will call out if they need your assistance.
Away Swim Meet Jobs
Clerk of Course (2 people) -
Arrival time: 30 minutes prior to start time, Finish time: When the final heat is on-deck.
● Get the heat sheet, megaphone and line markers (stored in the storage area on the south side of the pool). Post a copy of the heat sheets in a location that is accessible to swimmers such as on a fence near the bullpen, etc.
● Assists junior coaches in locating and identifying the swimmers for their events and lining them up correctly.
● Once swimmers are correctly lined up for their heat, the co-clerk of course will escort them to the appropriate lane and return to escort the next group of swimmers.
Timer (7-10 people, depending on the pool) -
Arrival time: 30 minutes before meet starts, Finish time: End of the meet
● Attend the timer meeting 15 minutes prior to the start of the meet to get instructions, lane assignments, stopwatches/dolphins, and clipboards.
● Check each swimmer's name to ensure swimmer is in the correct event and lane for each heat.
● Timers use stopwatches/dolphins to record times in that lane and give the timesheets to the runners.
● Timers must be on their feet for the entire meet and focused on each event.
Timer Back-Up (1-2 people)
Arrival time: 30 minutes before meet starts, Finish time: End of the meet.
● Attend the timer meeting 15 minutes prior to the start of the meet to get instructions, lane assignments, stopwatches/dolphins, and clipboards.
● Float between the 2 lanes assigned to provide backup timing as needed.
● Start your stopwatch at the beginning of each race. Timers will call out if they need your assistance.
Runner (1 person) -
Arrival time: 15 minutes prior to start time, Finish time - End of the meet
● Attend the timers meeting 15 minutes prior to every meet.
● Act as the liaison between timers and scorers
● Run timesheets from timers to scorers &
● Run DQ cards from the officials to the scoring table.
Special Meets
City Meet Coordinator (counts for 6 jobs) - Helps to make sure jobs are filled in advance of the meet and then helps with check in/coordination with the City team day-of.
Classic Meet Coordinator (counts for 6 jobs) - Helps to make sure jobs are filled in advance of the meet and then helps with check in/coordination with the Classic team day-of.
Non-Swim Meet Jobs
Merch Pick Up (1 person) - Pick up Barracudas merch from Imprintry for team distribution
Bag Tags (2 people)- Makes tags for home meets
Trophies (1 person) - Orders and distributes team trophies
Ribbons Coordinator (1 person) - Oversees ribbon assignment and distribution
Ribbons (2 people) - Assigns ribbons to swimmers after every meet
Barracudas Buddy Board (1 person) - updates buddy board at Huntington pool weekly with swimmers pictures and bios)
Tie-Dye Shirt Helper (2 people) - Help spirit and social chairs sort and label all t-shirts and bags for tie-dye party ideally together. Please note, this is pre-season gathering must be available when shirts arrive.
Tie-Dye Party Helper (5 people) JUNE 6 - Helps with annual t-shirt tie-dye event.
Picture Day/Barracudas Buddies Helper (3 people) JUNE 10 - Helps organize swimmers and passes out donuts. Also responsible for picking up donuts
Classic Breakfast (1 person) - Pick up and order breakfast for swimmers. Set up and serve
City Breakfast (1 person) - Pick up and order breakfast for swimmers. Set up and serve
End of Season Event Helper (10 people) JULY 20 - Assists with set up and clean-up of end of swim season event. Be prepared for to move and lift heavy items.
If you are unable to complete a job you signed up for, please try to find another swim team parent to replace you. If you need assistance, contact Barracudas Presidents at [email protected]
