Core Volunteer Jobs
Core volunteer positions fulfill your entire volunteer requirement for the entire season (4 meet volunteer and 2 social job requirements).
The position details are listed below. Email Wendy Buresh/Bekki Callaway at [email protected] if you are interested in the job.
RIBBONS COORDINATOR--Chelsea Whitney and Sandra Ochs
- Ribbons: Inventory and order ribbons. At home meets, provide guidance to Ribbon Volunteers at start of meet. At away meets, collect Stingray ribbons at end of meet and file into family folders.
- Maintain and update binder for this coordinator position
- Please direct questions & all budget requests (in advance) to the Meet Director (board member)
INVITATIONAL COORDINATOR--Krista Heredia, reports to President
- Promote invitational meets through emails, website, flyers in Family Folders
- Create swimmer sign-up forms and post on website. [The Head Coach will collect forms and fees from each participating family and will give checks to the Treasurer.]
- Be a contact person for the invitational meets
- Serve as volunteer coordinator for the invitational meets. Coordinate and supervise volunteers during both events.
- Maintain and update binder for this coordinator position.
- Please direct questions and all budget requests (in advance) to the Board President.
HEAD SET-UP & TAKE-DOWN COORDINATOR-- Open
- Meet with President and Meet Director before season starts to finalize details for home meets. Organize and arrange storage shed.
- Communicate with Set-Up & Take-Down Volunteers to create a schedule for the season.
- Coordinate set-up and take-down for all home meets: computer cables, timing area, tents, tables, cones, concession stand, chairs, ribbons & labels to computer table, etc. Train Set-Up & Take-Down Volunteers.
- Please direct questions & all budget requests (in advance) to the Meet Director board member.
SET-UP & TAKE-DOWN CREW--OPEN, Reports to Head of Set Up and Takedown/Meet Director
- Sign up for this position directly with Setup Coordinator, work the same job throughout the season
- Assist with set-up and take-down at all home meets and events (Lap-apalooza and Family Fun Night) at James Lemos Pool: computer cables, timing area, tents, tables, cones, concession stand, chairs, ribbons & labels to computer table, etc. All volunteers must stay until the pool deck is empty and clean.
- Must be willing and able to carry equipment to and from the shed to the pool deck.
- Work with Head Set-Up & Take-Down Coordinator to total 30 volunteer points.
STARTER -- Josh Smith; Back up starter Chris Ambrose, reports to Meet Director
- Start all races at Time Trials & all home meets
- Fun job! Watch the entire meet!
ANNOUNCER--Open, reports to Meet Director
- Make announcements over loud speaker for each heat/event, provide verbal information such as snack bar and sponsor information, work at all home meets, Lap-apalooza, Family Fun Night, etc (requires no away meet duties).
- Fun job! Watch the entire meet!
DATA ENTRY -- Kimberly Tacdol
- Record times for each individual in each race into the laptop at Time Trials & home meets
- After all heat results are posted for event, recorders determine place winners & print ribbon labels
- Receive training on Data Entry position
- Please direct questions and all budget requests (in advance) to the Meet Director board member
Timing System Operator -- Open
- Start and stop Colorado Timer for each event at Time Trials & home meets
- Receive training on Colorado Timer position
- Please direct questions and all budget requests (in advance) to the Meet Director board member.
RELIEVER FOR DATA ENTRY & TIMER-- Meg Shaw
- Assist and relieve Data Entry and Timer volunteers at Time Trials & home meets
- Receive training on both Data Entry and Colorado Timer positions
HEAD STROKE & TURN JUDGE--John Freytag and Gabe Salindong
- Only a parent who’s been a Stroke & Turn Judge before can take this position.
- Make sure new judges attend training session in May (6 points given for this). After training session, arrange meeting with all judges, Meet Director, and Head Coach to discuss forms, etc.
- Get available dates from judges and create schedule for all home and away meets (including Time Trials). Find replacements on schedule when needed. Give final unit tally (6 points per meet) to the Volunteer Coordinator board member.
- Volunteer as a judge at first 2 meets to get everything running smoothly.
- Make sure all judges are in place at beginning of each meet. Work with new judges as needed.
- Maintain and update binder for this coordinator position
- Please direct questions and all budget requests (in advance) to the Meet Director board member.
STROKE & TURN JUDGES--report to Meet Director, 8 total positions: Cian Riddle, Charity Woodward, David Patten, Brian Spirou
- Watch swimmers in competition to ensure proper techniques. When infractions are noted, S&T Judge has authority to disqualify a swimmer for that event.
- Judges should have prior swim meet experience (either themselves or through experience on swim team as a parent)
- 2-hour training in April required for new judges (points given).
SNACK SHACK COORDINATOR-- Ellen Hall
- Must attend Time Trials and all Home Meets
- Maintain inventory and order items as needed to stock the snack shack
- Transport and store leftover food items to and from pool between meets
TEAM PHOTOGRAPHER: Christina Mills
- Possess a good camera with zoom lens
- Attend the majority of meets and social events to obtain photographs
- Assemble a slide show for the end of season awards ceremony
SHEPHERDS
- Help gather 6/under and 7/8 swimmers prior to their events at meets
- Maintain the swimmers in an orderly fashion as they prepare for their events at meets
- Help guide the swimmers to the appropriate junior coaches for their lane assignments and event starts at meets
- 6/Under Boy Shepherd: Colleen Cosgrove & Spencer and Janelle Kettrick
- 6/Under GIrl Shepherd: Lesley Moa-Langi & Kristina Wright
- 7/8 Boys Shepherd: Carla Goad
- 7/8 Girls Shepherd: Open
