Family Expectations

Summer swim team is a family/group effort.  We depend on everyone helping out to make it work.  That means we need you!  Each family is required to work a minimum of 4 times during the season. At least 2 credits should be dedicated to hosted “home” swim meets (timers, set-up, concessions, computers/scoring, runners, ribbons, clean-up, etc). There will be some other opportunities to complete credits by volunteering for social jobs, timing at away swim meets, and “Champs.”   “Sign ups” for volunteer jobs happen on the Windwood TeamUnify website (or OnDeck app).  When you first arrive at a swim meet, volunteers need to “sign in” at the sign-in table or designated spot.   If your family chooses not complete 4 volunteer opportunities, you will be billed $200. You can also “opt-out” of volunteering and pay the $200 fee, pre-season.

Each family is also required to sign-up and bring a concessions item to each home meet (3 total home meets). These items will be sold at the concession stand to raise money for the team. The sign-up for items shared via email and Facebook about a week before the meet.

Volunteer Job Descriptions - At Meets

Timer

Responsible person who stands at the end of a lane and records the time of the swimmer in an assigned lane, using a supplied stopwatch.  This is broken into two shifts that will switch halfway through the meet. This is a great job, as it allows you to be front and center for all races. Might not be great if you have small children who cannot get to their race independently. Wear shoes you don't mind getting wet.

Concessions set up

Arrive at the pool early and ask lifeguards to get down totes, plastic baby pool, and 5 folding tables. Set up tables/tablecloths and help organize the concession stand and set up food as it arrives.  Write menu/costs on post it board and hang.

Concessions tear down

Help pack up and clean concessions when the meet is over. (Wipe down and put away tables, dump ice from baby pool and wipe down, pack up totes, return grilling utensils to pool concessions). Help haul food and remaining containers to concession buyers' cars for the next home meet, if needed.

Concessions stand

Your job is to staff the concession booth at home meets.. You can leave the area when your child is swimming.  This is broken into two shifts.

Griller

Grillers are responsible for grilling burgers during the home meets. You will need to arrive about a half an hour before the meet starts.  Gets grilling tools/propane tank from pool concessions. This is broken into two shifts.

Runner

Your job is to collect the timer sheets to give to the scoring table. This job requires a love of walking!  This is broken into two shifts.

Scoring

We have an automated scoring system, but we need people to learn the system and make sure our home meets are scored correctly.  This job takes place under the pavilion, away from the “action.”

Ribbon Worker

These individuals affix the scoring labels to the home swim meet ribbons. The ribbons are then put into our swimmers folders or our opposing team's bag. This job has varying degrees of busyness during the meet and takes place under the pavilion. As always, you will be encouraged to see your child swim!

Official

This is a trained individual who judges the strokes, turns, and starts during a race. We must provide as many officials as possible. You will need to attend a day of training, and then you take a test. For more info about becoming an official, contact

Board Member

These volunteers meet throughout the year setting the course and standards for the swim team. Jobs include President, Secretary, Treasurer, Volunteer Coordinator, Membership/Computers, Ways and Means, & Concessions. Board members also receive a $30 family discount on yearly registration dues.

Volunteer Jobs Descriptions - Social

Donut Day

Responsible for picking up and/or handing out donuts at practice the morning after swim meets. 

Pasta Party Coordinator (2 credits)

Secure a reservation at a local park with a pavilion (Sharon Woods has worked well in the past).  Communicate with families what they are to bring to share (Pasta/Salad/or Dessert).  Arrive early to set up and stay to help clean up.  Each family is responsible to bring their own plates and silverware as well as a dish to share.  Work with coaches to plan fun activities for the kids. 

Ice Cream Social Volunteers

Purchase ice cream and toppings.  Help assist in making ice cream sundaes at the awards banquet and help with clean-up.

Home Meet “Theme Night” Decorations

Help assist put up decorations/balloon arches at home meets. Must be able to come to the pool early to help set up and then stay after to help tear down.