Pro-Rating Monthly Dues  Team Vortex Swim Club DOES NOT prorate partial month swimming. The ONLY exceptions are (a) the first month a new swimmer joins the team and (b) high school swimmers leaving to swim with their high school swim team

Summer Club Swimmers who will leave in May: New this year, you will be charged for ALL of May, even though you need to be done swimming by May 15th, 2024.  You can leave at the end of April and not be charged for May.

Multi-Swimmer Discount  Team Vortex offers a multi-swimmer discount off of monthly dues in Lightning, Thunder, Storm, Age Group, Elite Prep, Elite and Peak practice groups for families. We do not offer a multi-swimmer discount for the high school the group or for swimmers receiving a dues discount during their high school season.  In any given month in which your children swim, the dues are assessed as follows:

First child (swimming in the highest group) - Full dues as listed above
Each additional child - 10% off monthly dues of each addtional child

Additional Fees 

USA Registration (per swimmer): Please see the USA Swimming Registration Tab under Parent info for the break down of these fees.

Volunteer Fee: $225.00 deposit refunded after 10 hours of volunteering (between September 2023 and July 2024)

Annual Administrative Fee: $150 + $30 for each addtional child

Team Uniform:  Can be purchased from MI Sports in Loveland www.swimmisports.com

Team Caps & Team T-Shirt: Can be purchased by emailing [email protected] 

Swim Meet Fees

Meet fee: $6.00 per swimmer per meet, plus a per-event entry fee. 

Meet fees are NOT included in monthly dues and are in addition to your monthly dues. These fees vary by meet and can add up quickly! It is your responsibility to read the meet information and understand the meet fees when signing up for swim meets. Swim meet fees are NOT refundable after the meet deadline regardless of the reason a swimmer does not attend the meet.

The Team always pays for your meet fees in a large batch format. You do not send in your personal payment.  We charge your account accordingly.  The charges will show up on the month that the meet was in. For example, if you swim in 2 meets in 1 month, your invoice/account will have BOTH those meet charges.  We will no longer be invoicing swim meets in the months after.

Monthly Billing Statements

The team bills electronically in advance for monthly dues.

Due to increasing costs, we have changed our billing policy. Families are free to take a break from Vortex Swim Club as long as they provide notice by the 25th of the month prior to the break to [email protected]

Any swimmer registered for a month is obligated to pay dues for the month regardless of whether the swimmer attends practice or not. 

It is your responsibility to review the account billing summary that you receive and to keep your current email address updated with the team. Your account statement is emailed to the primary email entered into the team website.

Please follow these steps to view your statement:

·         Sign-in to your account

·         Click on the $ Invoice/Payment link on the left side of our website.

·         Between the 27^th - last day of current month: use the projected amount owed for your payment amount.

·         Between the 1^st - 10^th: use the current invoice amount for your payment amount.

You have until the last day of the current month to dispute the charges/payments in the account billing summary.  Contact [email protected] to dispute charges.

UPDATE: The new Team Unify automatically emails when a new charge occurs on your account.  We will no longer be sending out invoices at the end of the month to review.  If you have questions about your charges, log into your account, there is a description of each charge.  As always, you can reach out if you still have questions.

How to Make a Payment

Payment Options: You must log into your Vortex account and select your payment method. 

Payment by automatic bank account withdrawal (ACH): Vortex offers automatic payment through electronic payment. Members fill out their account information on our secure team website. This is the preferred method of payment. All ACH electronic fund transfers will occur on the 1^st of each month for the entire account balance. This transaction can take up to 72 business hours. If the 1^st of the month falls on a weekend or a holiday, the processing begins on the next business day.

Credit Card Payment: Credit Card on file will be automatically charged on the 1st of the month.  If you use the "on-demand" payment feature and do not pay your account by the 5th of the month, you will incur a late fee charge.  It is recommended that you keep the credit card on file for automatic payment.

Past Dues Policy

If the account balance is not paid in full by 6:00pm the 5^th of the month, a late fee of $15 will be charged. Any ACH transaction that is pending at this time will not incur the late fee.

If dues are 30 days delinquent, the family's swimmer(s) will no longer be permitted to participate in any aspect of the program.

Taking a Break or Leaving the Team 

Families MUST SUBMIT EMAIL NOTIFICATION BY THE 25^TH of the month if you do not plan to swim the following month. You are responsible for paying dues until we receive on-time notification that you are taking a break or leaving the team.  Email your request to [email protected]

When taking a break or leaving the team there is no guarantee a spot will be available on return

Your account balance is due in full when you leave the team.