Officials         

  • North Irvine Knights Hires USA Swimming Officials for all HOME meets

Head Table    

  • Announcer      Announces meet events, announcements and sponors during the meet.
  • Runner - This is high energy teamwork based job which is vital to the flow of the meet. Deliver swimmers' cards for each race from swimmers to timers then upon heat end to head table.  We schedule 3 runners covering to cover 3 areas during 25 yard events.
  • Lane Slip Sorter          Once all heats for events are complete sort swimmers cards by times.  Determine all heat winners, Places & DQ's for each event. 
  • Score Keeper Helper Assist Statistician. Note DQ's (swimmer, DQ code and description) on DQ pad to be given to Head Coach.  Hand write Heat winner & team record ribbons.

On Deck         

  • Timers - 2 timers & 1 timer/writer in each lane will time racers in their lane and record times on swimmers card.  Job requires you to be on your feet.
  • Ready Bench  Get the swimmers sorted by event, heat, lane and get them their cards then deliver them to chairs behind blocks to wait for race.   Keep swimmers in their event/heat and prepared to swim and keep the entire meet flowing.
  • Floater - This is fill in where needed position.  You must check in and provide a cell phone contact so we can contact you for assignments.  Typically extra volunteers assist with the snack bar.

Snack Bar Team        

  • Ice Buyer        Go to store and buy ice for snack bar. Contact Snack Bar Coordinator for quantity of ice needed.  Typically 6 bags for drinks.
  • Snack Bar Buyer         Purchase snack bar supplies & deliver to home meets by 7am.  Assist Snack Bar Coordinator prior to the meet for the shopping list
  • Snack Bar        Selling, preparing food items for sale throughout meet.  1st shift will be responsible for setup and food prep.  3rd shift will not end at meet end they must stay until snack bar completely torn down and clubhouse is cleaned.  TIMES WILL VARY

A. Setup & Tear Down   

  • Set Up/Tear Down Supervisor          Supervise set up and tear down for all home events
  • Setup   This requires strong able bodies.  Set up equipment (tables, chairs, ready bench, tents, starting blocks, lane lines, perimeter flags, head table, starter box, etc.)  Must be on time
  • Tear Down      Must be available promptly at end of meet.  Requires strong abled bodies.  This time will vary.  Tear down all equipment (tables, tents, blocks, lane lines, etc) at end of meet.
  • Clean Up         Ensures Pool Deck is clear of all trash and swim items. 

B. Supporting Committees

These positions are larger jobs which typically covers volunteer obligations due to the required time commitment and expertise required to be responsible for these areas.

  1. Ribbon Writer: Assign stickers to appropriate ribbons, hand write heat winners.
  2. Sponsorships: In charge of soliciting team sponsorships.
  3. Party Coordinator – Plan & coordinate events with Board approvals.  Events such as: Age group parties, Carb Loading PreChamps Dinner, End of Season Banquet
  4. Apparel Assistant: Assist with distribution & sales at various events.

C. Board of Directors

  1. President: Runs the Board meetings and handles all the day-to-day details of the swim season. Keeps the members informed and is generally the go-to person in the event of any problems. Attends ISL meetings.
  2. Treasurer: Keeps the books and expense records, writes the checks, prepares reports for the Board meetings.
  3. Secretary: Keeps the minutes for the meetings and will provide them for the Board. Takes care of any letters or correspondence that may be requested of them. Historically has been in charge of Social Activities.
  4. Registrar/Membership: In charge of all aspects of registration. Keeps track of swimmers and their eligibility.
  5. Statistician: Keep track of all the times and prints ribbon stickers.
  6. Sponsorship: Reaches out to the community for support. 
  7. ISL / Championship Representative: attends ISL meetings, can vote if President is not in attendance. Will represent the team at all Championship planning meetings and acts as a liaison to the Red Hots Board regarding such meetings.
  8. Meet Manager: Coordinates logistics of setting up meet, equipment for home and away meets with President.
  9. Volunteer Coordinator – Volunteer checking, assignment of floaters and assist with job setup for events on the web site.