Treasurer Contact  - [email protected]

 

Invoices

  • Accounts are invoiced on the 1st of each month.
  • All account charges and payments may be viewed by the family at any time during the month by logging into your account. It is the family's responsibility to review the account balance for accuracy. Discrepancies should be brought to the treasurer's attention within 15 days of the posting.
  • No paper statements will be sent.

Registration

  • A $99 per swimmer registration fee will be charged at the time of registration.
  • The registration fee is non-refundable.
  • A member's account must be in good standing before a member may register for next season.
  • Unless other arrangements have been made in advance with the Treasurer, unpaid balances will be charged at the time of registration.
  • Any member joining the program after September 1 shall have that month's training fees prorated to the nearest half month, i.e. joins before the 15th = full month, after the 15th = half month.

USA Swimming Registration

  • USA Swimming and Lancaster Aquatic Club require all competitive team members to have an active USA Swimming registration.
  • New members who are currently registered with USA Swimmer as unattached or as a member of another team are responsible for transferring their membership and any fees associated with that transfer.  If the transfer form and payment is not submitted to Middle Atlantic within 30 days of registering with LAC, LAC will not enter an un-transferred swimmer in meets.  The swimmer's membership will remain active with LAC but the family will be responsible for entering the swimmer in all meets until the transfer has been completed.

Training Fees

  • Members will be invoiced on the 1st of each month. For example, training fees for September will be invoiced on September 1.
  • Members may terminate or suspend their membership at any time.
  • Members who terminate or suspend their membership and later wish to rejoin during the same season will be subject to a $50 per swimmer reactivation fee, pending availability of the swimmers group.
  • Members who terminate or suspend their membership prior to the 15th of the month, will not be billed next month's training fees. For example, a member who terminates on November 6, will not be invoiced for December training fees.
  • Members who terminate or suspend their membership on or after the 15th of the month, will be billed next month's training fees. For example, a member who terminates on November 21, will be invoiced for December training fees.
  • There are no training fee refunds.
  • For swimmers in the Advanced Age group and lower, Members may be entitled to a once per season, three-month reduced rate of $50/month for the ability to attend four practices and swim in one meet per month. 
  • For swimmers in the Senior and Senior Prep groups, Members may be entitled to a once per season, three-month reduced rate of $100/month for the ability to attend 8 practices and swim in one meet per month. Participation in this option for Senior and Senior Prep swimmers is at the discretion of the Head Coach.
  • Members who attend more than the maximum practices and/or meets during a reduced-rate month, will be charged the full rate for that month. 

Multi-Swimmer Discount

  • Families with multiple swimmers receive a 5% training fee discount on all swimmers after the first.
  • The multi-swimmer discount will be applied to the least expensive training fees.
  • The multi-swimmer discount applies only to training fees. It does not apply to the registration deposit, USA Swimming registration fee, meet entry fees, or any other costs incurred as part of membership and participation in Lancaster Aquatic Club.
  • Multi-swimmer discounts are non-refundable.

Injuries

  • For injuries that are incurred during the season, a doctors note would be required to freeze an account with no financial penalty.


Meet Entry Fees

  • Once the meet entry report has been submitted to the host team, meet fees are non-refundable.  If your swimmer scratches a relay and a replacement cannot be found, causing the entire relay to be scratched, you will be billed the full cost of the relay (instead of 1/4 of total cost).  Exceptions to this policy for emergency situations will be reviewed and determined by the Head Coach, Treasurer and President on a case by case basis.

Service Requirement

  • Members who do not meet their service requirement as outlined in the service requirement policy will be assessed a per session penalty.
  • Members who voluntarily terminate their membership prior to October 15th, will be deemed exempt from the service requirement.
  • Penalties for failure to meet the service requirement will be invoiced at the end of the season or upon member termination, whichever comes first.

Payments

  • Payments may be made via ACH, credit card, check, or money order.
  • Members who are set up for automatic payments via ACH or credit card will have their invoiced amount withdrawn/charged on the same day the account is invoiced (the 1st of each month).
  • All payments via credit card will be subject to a 3% convenience fee to cover the credit card processing fee charged by the bank.
  • Members paying by check must mail their payment to:

LAC/Aquatics Director

PO Box 3003

Lancaster, Pa 17604

 

  • Invoiced amounts unpaid by the 10th of the month will be subject to a $15 late fee. No exceptions.
  • NSF check and returned ACH / credit card charges will be subject to a $15 penalty from LAC, plus bank charges, which may include fees for each time the bank tries to process the returned payment.

Overdue Accounts

  • Members with balances greater than 30 days overdue will be ineligible to train with the team, attend team-sponsored activities, or enter meets (including meets where entry fee has previously been paid) until the account is brought current.
  • Members with balances greater than 60 days overdue will have their membership privileges terminated.

Travel Expenses

  • Please refer to the Travel Policy for details on how meet travel expenses are calculated and billed for meets designated "team travel".
  • LAC may assess a surcharge on meets that are not designated as "team travel" in order to offset coaches' travel expenses. The surcharge will be posted alongside the meet entry fees when the meet is posted.

Voluntary Termination or Suspension of Membership

  • Termination or suspension of membership must be requested in writing and sent to the Registrar and Head Coach.
  • No verbal termination or suspension of membership will be accepted.

 

Financial hardship assistance may be available for those that qualify. Please contact any member of the Board of Directors for more information.