What are Swim Team Jobs?

Parents are a HUGE part of our swim team family and the WHO are successful because of active participation by all our families. There are many jobs to choose from and signups will open on Tuesday, APRIL 8, 2025 at 6pm. You must be registered with the WHO Swim Team and be in good standing with the Walnut Heights Swim Club before you can sign up for your jobs.

 

Our family swim team job commitments include: 

  • 1 Season Job*

  • 1 Spirit Job*

  • 1 City Meet Job - if swimmer participates

  • 1 Conference Meet Job - if swimmer participates

  • 1 Woodlands Invitational Meet Job - if your swimmer qualifies and attends

  • 1 Contra Costa County Meet Job - if your swimmer qualifies and attends

*All WHO families (except families with only 15-18 swimmers or Otter Pups) are required to hold both a Season Job AND a Spirit Job.


 

Season Jobs

A season job is a job you will work during the swim season to help the swim team run smoothly. Some jobs are performed at the meets and some are more behind the scenes. Some jobs are preformed at the meets and some are more behind the scenes. For jobs performed at meets, the number of meets you work depends on registration numbers, but generally averages 6-7 meets. Once you sign up for a job, your team leader will reach out to schedule which meets you will work.

 

Job List

  • 8 & Under Shepherd Team
  • Announcers
  • Awards Night Coordinators 
  • Coaches Support Liaison  
  • Desk Team
  • Fundraising Team
  • Meet Set Up
  • Meet Take Down
  • Otter Bistro (Snack Shack) Team
  • Ribbons
  • Registration Liaison 
  • Spirit Team
  • Spirit Wear Coordinator
  • Starter
  • Stroke & Turn Officials (helpful to have previous swim experience and willing to complete some training)
  • Team Leads
  • Timer/Runners

View full Season Job descriptions.

NOTE: Stroke & Turn Officials, Awards Night Coordinators, and Team Leads require more time than just working an actual meet and therefore are not required to hold a Spirit Job.

 

Subbing Out Your Job

There are some Season Jobs that take place at the meets that can be easily subbed out and there are some that cannot. If you are planning to sub out all or some of your jobs, please sign up to be a timer or runner.

If you want to hire a sub, you are responsible for finding that sub (WHO Sub list). The fee arrangements are discussed and handled on your own with your sub. The typical fee arrangement for subs is $75 per job for all meets. You must inform your team lead and our Jobs Coordinators with who will take your place at the meet well in advance of the meet. 

 

Spirit Jobs

Spirit jobs are the fun jobs at our various social activities throughout the summer. In addition to your Season Job, all families are expected to work 1 Spirit Job. Exceptions are families with only 15-18 swimmers or only Otter Pups, or if you are a Team Lead, Stroke & Turn Official, or Awards Night Coordinator.  

  • Adult Social Volunteer
  • Age Group Party Volunteers
  • Awards Night Volunteers
  • City Meet Pep Rally/Pancake Breakfast Volunteers
  • Conference Meet Pep Rally/Pancake Breakfast Volunteers
  • Duck Derby Coordinator
  • Otter Pup Graduation
  • Picture Day Coordinator
  • Post Conference Taco Night
  • Red & Black Meet Volunteers

View full Spirit Job descriptions

City and Conference Meet Jobs

Since the City and Conference Meets run differently than our usual dual meets, the jobs required to run these meets are a little different than our regular Season Jobs. If your swimmer swims at City Meet and/or Conference your family must sign up for a job at that meet. Signups for these jobs are separate and will come out closer to the meets. 

Jobs may include: 

  • Clerk of the Course (similar to our shepherding team)
  • Field Marshal (directing foot traffic, answer questions) 
  • Set Up
  • Spirit Tent
  • Tear Down
  • Timer

 

Fines

Parents are responsible for working their swim meet assignments or obtaining a reliable substitute. If a swim meet assignment is not fulfilled completely as scheduled, or there is a no-show by you or your sub, the parent originally assigned owes $100 per missed assignment and your child may be at risk of not being able to compete in the next swim meet until the fine is paid. The fine is payable immediately. This applies to home, away, and big meets. Families that fail to fulfill their assigned Spirit Job are also subject to a fine of $100. These fines are used to cover the cost of a last minute sub to fill your missed job.

 

How to Sign Up for 2025 Jobs - Open on April 8 at 6pm

  1. Go to the Meets/Team Functions Tab on our website.
     
  2. Scroll to April 8: Season Jobs Sign Up and click on Job Signup. (You won't be able to see the list until jobs open tonight at 6pm).
     
  3. Sign up for a Team (timer, shepherd, stroke and turn, take down, desk etc). Once you are on a team, the head of that team will reach out to you directly regarding scheduling, training etc.
     
  4. Scroll to April 8: Spirit Jobs Sign Up and click on Job Signup. 
     
  5. Sign up for one SPIRIT job. This is a one time, fun job. 

 

 

For questions regarding swim jobs requirements or to get information about a specific job you may be interested in, please reach out to Jen Weinberg-Lynn or Mindy Baba @ [email protected].