In order to run swim meets, we depend upon the help of our membership! 

MW Waterdevils Volunteer Information Sheet 

General Requirements 

1. One season long job, plus 1 shift at Champs, per family, OR 5 shifts, plus one shift at Champs per family.  Tadpole and high school swimmer families must complete one shift. Marinwood is responsible for hosting the MSL All Star Meet this season.  We are requiring every family signed up for a season long job to complete a shift at All Stars (June 14, 2025 at Archie Williams) to help us with this task!

2. $125 fee for missed shifts. If there is a shortage of positions available, you will not be charged for not fulfilling five shifts. All familes must sign up by April 18, 2025 or will be charged the volunteer buyout fee ($600).

3. Shifts are either job related (i.e., set-up crew) or ~4 hours for a job. 

4. If your family is unable to cover your assigned job, it is your responsibility to find coverage.  Changes, cancellations, or expected absences should be reported to the Volunteer Coordinators ([email protected]).  

5. Other non-season long job opportunities are available for Tadpole and high school swimmer families, such as awards ceremony, aquathon, team party, and timers at away meets.

7. On deck AM shifts generally start at 7-7:30am, later for timers. PM shifts usually start after backstroke. 

8. Jobs listed below are subject to change and other jobs may become available.

9. We will open official job registration on Team Unify on March 7, 2025 at 9 am.

Job Title 

Number  Required              

 Season Long                                                    Brief Description
Set up Crew 4        Y         Requires physical labor. Setting up tables, computer desk, starter, banners, pop-up tents
Take Down Crew          6      Y Replace above items in sheds
10 & Under Lineup AM Shift    2 Y Organize/lineup swimmers in correct lanes & heats
10 & Under Lineup PM Shift   2 Y Same as above
Floater 1 Y Fill in for any job needed on deck. Duties  to be assigned per Volunteer Coordinator day of meet.
Meet Runner AM shift 1 Y Post heat & lane assignments. Post the  results. Report heat sheets to and from  the Desk
Meet Runner PM shift 1 Y Same as above
Head Timer 1 Y Supervises the timers, provides back up  times
Starter 2 Y Calls swimmers to their mark & starts  the races
Timer/Recorder AM Shift                                                             

2 per lane   

 Y Maintain timing and recording for each event during your shift. You can staff the  same lane every meet
Timer/Recorder PM Shift                                                               2 per lane Y Same as above
Away Meet Timers

~ 8-12 per away meet, AM & PM shifts.

 N Maintain timing and recording for each event during your shift. 
Ribbon organizers                                            4 Y Organize results with ribbons (split into a.m./p.m. shifts, home/away meets)
Stroke and Turn Judges 4 Y Monitors fair compliance for starts, strokes, turns, and finish. Responsible for DQs. Training required
Referee 1 Y Monitors fair compliance for starts, strokes, turns, and finish. Responsible for DQs. Training required
Apparel Sales (AM/PM shift) 2 Y Sell gear at home meets
Computer Desk Crew 4 Y Helps run the computer desk for each home meet. Requires some minimal training and experience preferred

 

Snackbar Jobs

Job Title 

Number

Required                                 

 Season Long                                      Brief Description
Grillmaster 2 Y Usually 9am-1:30pm. Set up BBQ, cook food, clean grill
AM Shift (starts 1 hour before meet) 3 Y Set up and staff the snack bar
PM Shift 3 Y Staff the snack bar and then shut it down. Re-package unused items, clean desk, wash dishes, etc
Saturday morning food purchaser/pickup                    1 Y Buy coffee, pastries, and donuts and deliver to meet by 7:15am
Berry Prepper 1 Y Take delivery of or pick up berries the Friday before a home meet. Wash, slice and prep berries for sale on Saturday morning. Deliver to the pool by 8 a.m. Saturday
Food Shopper 1 per home meet N Shop Costco and Smart and Final the Thursday or Friday before a home meet to stock the snack bar.  Requires Costco membership and coordination with snack bar coordinator.  Team will reimburse food costs.
Friday Food Pick Up 1 per home meet N Pick up pre-made salad in San Anselmo the Friday afternoon before each home meet. Deliver to the pool Friday afternoon or Saturday morning by 8 a.m.

 

Special Events

Job Title  Number  Required                                                       Season Long                                                                  Brief Description
Social Committee                                                                                                 4      Y     Plan and execute all special/social events for the season. Includes aquathon, pasta power night, team party, and awards ceremony.  Additional volunteers will be recruited for each individual event, this job entails the planning and coordination of all events.
Aquathon Lap Counters 10                        N Count laps for the swimmers during aquathon (5/22 and 5/23)
Pasta Power Night 4 N

6/21/24

Job TBD. Works with social committee (see above) to determine exact job/role. Examples may include buy food, set up meal, serve, & clean up
Awards Ceremony 4 N

6/30/24

Works with the social committee to determine exact job/role. May include setup, organize, and take down
Parent Party 6 N

5/17/25

Works with the social committee to determine exact role/job.  May include set up, organize, and take down.
Sponsorship Liaison                                                                            2 Y Responsible for soliciting sponsors for the team, obtaining gift donation for the raffle, responsible for executing the raffle.  Works with team president.