Job

Spot Value

Description

Officials Training

0

Attend Officials Training to be able to serve as Stroke and Turn Judge | Announcer | Referee | Starter | Relay Judge – See website for class schedule

Starter

1

Must be certified - See website for training class schedule.

Announces the starting sequence for swimmers - Insures swimmers are properly set and “starts” the race.
 

Announcer

1

Must be certified.

Announces the first, second, third, and final calls for the start of each event - Does any other general announcements.

Stroke and Turn Judge

1

Must be certified - See website for training class schedule.

Judges observe the stroke techniques of the swimmers and can disqualify (DQ) swimmers for doing the stroke improperly or not performing the proper “touch” upon finishing.  They also watch relays for correct starts and touches.

Referee

1

Must be certified - See website for training class schedule

Serve as lead race official.

Relay Judge

1

Observe relay exchanges and DQ if necessary.

Meet Set up

1

Arrive at 4:00 – Locate Set Up Instructions on the back of the closet door -  Put in lane lines and starting blocks – Help set up Concessions – Set up Announcer/Starter podium – Mark off area for New Family Liaison – Set up Volunteer Check in area

Job

Spot Value

Description

Timer – Home

1

Use stopwatch/clicker to time each race with 1 other timer. Record times on clipboard sheet.

Timer – Away

1

Use stopwatch/clicker to time each race with 2 other timers. Record times on clipboard sheet.

Computer Assistant

1

Help operate computer and timing system. Enter times manually when needed. 

Ribbons

1

Puts awards labels on the proper place ribbon – Sort ribbons by team. 

Card Runner

1

Picks up cards/sheets from timers after each race and delivers them to the computer table.

Snack Shack

1

Prep and stock food that is being sold throughout the meet and work as a cashier. First half helpers, arrive at 5PM. 

BBQ

2

Operate the grill, cooking burgers, dogs, etc.  Must follow food server guidelines. First half, arrive at 5PM. 
 

Meet Clean Up

1

Take down lane lines – Put away podiums – Take down starting blocks – Clean up concessions area

B Champs Volunteer

0

Duties undetermined at this point – Details to be supplied by B Champs host team.

A Champs Volunteer

0

Duties undetermined at this point – Details to be supplied by A Champs host team.

Team Wear Coordinator

6

Select items to be included in Team Wear offerings – Coordinate details with supplier – Distribute order forms – Collect money for orders – Receive bulk order – Sort order and deliver to families.

Scholarship Coordinator

11

Prepare and distribute scholarship application – Explain eligibility at Parent Meeting – Receive completed applications – Form a subcommittee to review applications and award winners to be announced at the Season Picnic.

Picnic

1

Coordinate details for the year end picnic – Communicate details with team parents – Oversee the picnic – Work with coaches on program.

Provide:
7 - 10 lb bags of ice. 

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide a minimum of 30 K-Cups, caffeinated and any brand.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

2 Costco boxes of Eggo Waffles, 1 64oz container of syrup.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide:
From Costco, 4 packs of 24 count sesame permium buns & 2 packs of Franz hot dog buns, 24 count.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide:
2, 3 count packages of kirkland brand signature beef hotdogs, 72 total hot dogs.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide:
Minimum of 24 movie theater sized candy bars or boxes of candy.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide:
2 cases of 24 count Cup o' Noddles.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Gatorade

&

Water

1

Provide:
1 - 24 pack of 20 oz. Gatorades ($12.94 at SAMs club)
1 - 24 pack of 16 oz water bottles ($10.98 at SAMs club).
(no reimbursement) 

Deliver to the snack shack between 4:15-4:30. No reimbursement. 

Soda

Fruit Flavored

Provide:
2 - 24 count cases of 12oz sodas, fruit flavored (Sprite, Fanta, Mt Dew, etc)

Deliver to the snack shack between 4:15-4:30. No reimbursement.

2 - 24 count cases of 12oz sodas, NOT fruit flavored (Coke, Diet Coke, Rootbeer, Dr. Pepper, etc.).

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide:

2 - 12 count packs of 17oz Sparkling Ice, variety.
2 - 12 count packs of 17oz Sparkling Ice, variety 

Deliver to the snack shack between 4:15-4:30. No reimbursement.

2 Costco packs of 12 oz sparkling water, any brand.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Condiments

1

Provide:
SQUEEZE BOTTLES ONLY of

1 - 25 oz relish
1 - 25 oz mustard
1 - 30oz ketchup
1 - 20oz mayo

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide:
2 Costco boxes of 1-1.5 oz "chip alternatives" such as fishie crackers, pirate booty, other crackers, etc.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide:
3 Costco boxes of individually packaged ice cream sandwiches, bars, or popsicles. 

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Provide a Costco pack of Z-Bars.

Deliver to the snack shack between 4:15-4:30. No reimbursement.

Job

Hour Value

Description

Webmaster

13

Maintain website with updates throughout the season.

President

40

Organize and attend 10 (appx) monthly meetings.  Follow duties provided in the Team By-Laws.

Vice President

40

Attend board meetings – Oversee volunteer coordination – Fill in as President in their absence.

Secretary

40

Attend board meetings – Take notes at each meeting – distribute notes to Board/Committee members – Fill in as Midlakes Parent Rep.

Treasurer

40

Attend board meetings – Provide regular financial statements – Coordinate payroll – Write checks – Reconcile accounts – Maintain licenses/insurance.

Registrar

20

Attend board meetings - Coordinate fee details with the Board – Communicate registration deadlines – Receive registration funds – Fill spots in each age group – Communicating with parents there secured/unsecured position on the team.

Fundraising

20

Attend board meetings - Coordinate $$ goals with the Board - Come up with fundraising ideas for the Marcy Rand Scholarship as well as to off-set operating costs.

Mile Swim

20

Attend board meetings – Coordinate details for Mile Swim by referring to previous chairs’ notes and current team needs – Communicate details to team parents

New Family Liaison

20

Attend board meetings – Provide ways to welcome new families and help them find their way through the confusing details of their first year on the team.

Concessions Coordinator

40

Plan all food sales for the season – Clean out the Shack before the seasons starts – Shop for concessions – Oversee Shack at each home meet – Count $$ with another team member – Turn money in to Treasurer at the end of the meet.

Nominations

5

Gather names of team members that would be willing to serve next year in a leadership position – Provide those names to the board.

Ribbons/Labels

10

Coordinate all ribbon and supply purchases – Oversee ribbon job for each meet – Verify that visiting team receives their ribbons – Distribute our team ribbons from visiting team in swimmer cubby

Team Gifts/Awards

10

Coordinate with the Board for budget amounts – Gather list of seniors/coaches/others that will be receiving awards/gifts – Purchase/Order all gifts – Turn in receipts for reimbursement