Volunteer Job Descriptions

Please volunteer to fill four positions to help us conduct the swim meets. This can be any combination of home meets, away meets and SSA Championships.

Start the stop watch at the start of the event, stop the stop watch at the finish. Record the time. You will be working in groups of 3 per lane and you have one of the best views for the meet! You will be assigned to a particular lane for the evening. There is a timers’ meeting at the beginning of the evening to pass out stop watches and assign lanes.Timers should arrive at the meet by 5:45. The timer’s meeting will be held around 6:00

Watch strokes, starts and turns to ensure swimmers are following stroke, start, and turn rules. The goal of officiating is to make sure swimmers are not getting an unfair advantage over other swimmers, while keeping in mind that this is a summer swim league. These positions are only available to people who have had Officials Training. Officials should arrive at the meet by 5:45.

Interested in officiating? You are the best!!!! Please watch the following videos at USA Swimming Stroke & Turn Videos.

This job is for the well-seasoned parent. Call out the races to the swimmers and starts them at home meets.

The starter should arrive at the meet by 5:45

Place the event label on the ribbons for individual events and relays.This tends to be a “late” job as this worker needs to stay until all of the ribbons are labeled with stickers and filed.

Please be in the computer area by 6:30.

Announces the line-up for each event throughout the meet, the score as the meet progresses, and numerous other announcements as needed throughout the evening. Turns event numbers to provide a visual aid for the meet progression. Has a great view of the meet.

Please be on the upper balcony by 5:30. 

Carries the event cards from the timers to the scorers and delivers water and snacks to workers. Easy and repetitious task on the pool deck.

Please arrive at the meet by 5:45 and attend the timer’s meeting around 6:00.

This position requires training with HY-TEK’s MEET MANAGER program.

AM: Enters team line-up into computer the morning of the meet. For home meets, merges the visiting team’s line-up with the home team line-up (at approximately noon or 1:00), prints copies of meet program prior to the start of the meet.
For home meets, please arrive at the computer area by 12:00.
For away meets, please arrive at the computer area by 12:00.

PM: Enters meet results into computer throughout the evening for home meets only.
Please arrive at the computer area by 5:30.

Interested in scoring the meet on the computer? You are also the best!!!! Please attend the computer operation training session. See the team schedule for the date and time.

Ensures that the swimmers are in their proper lane and in their proper order. The lane parents are behind the starting blocks assigned to the BOSC swimmers. This position is only for the 10 & Under age groups. There is a break for the older swimmer events. This is a position that has a great view of the swimming events!

Please arrive at the meet by 5:45. The Lane Parent meeting will be held around 6:00. 

Helps coordinate the relays at the beginning of the meet and the end. 

Please arrive at the meet by 5:45. 

Sell baked goods throughout the swim meet. This is an important fundraiser for our team and our swim club. This is another easy position for those with younger children. Additionally, the bake sale volunteers will help prepare and deliver drinks and snacks around the pool to the coaches, lane parents, and all workers who are volunteering for the meet midway through the meet.

Please arrive at 5:00 to begin the sale.

Help set-up the grill area prior to the beginning of the swim meet.

Please arrive by 3:30.

Take grill orders, cook food, collect money. You may be requested to rotate from the grill area to assist in the concession stand if needed throughout the evening. This is another important fundraiser for our team and our swim club.

Please arrive at the grill area by 5:30.

Please Note: Some of these volunteer positions are more critical than others. In the event that we lack volunteers in critical areas, such as timers, you may be requested to change tasks to fill a need.

THANK YOU FOR VOLUNTEERING TO HELP!!!!