OUTREACH MEMBERSHIP

Outreach membership offers qualified inidviduals the opportunity to become a USA Swimming year-round member at a reduced fee.  The registration fee for Outreach Membership is $5. 

 

OUTREACH MEMBERSHIP QUALIFICATIONS:

  • The yearly income guidelines used by the local school district to qualify students for the National School Lunch Program Free or Reduced Meals will be used to qualify a swimmer for Virginia Swimming / USA Swimming Outreach Memberhship.  A swimmer does not have to participate in the actual lunch program in order to qualify for Outreach Membership.  A copy of one of the following must be provided to show proof of need:
    • National Free or reduced Meals program verification form
    • Medicaid card
    • Food Stamp letter
    • Current signed federal tax return showing the income guideline has been met
    • Other documentation that is consistent with the Income Eligisbility Guidelines for the National School Lunch Program

APPLICATION PROCEDURE:

  • The swimmer applies with the club  for Outreach Membership.
  • The club reviews documents to determine qualification for Outreach Membership.
  • The club submits an Outreach Membership request to the VSI Registration Chair indicating the type of qualifying documentation it has received.
  • The Registration Chair approves Outreach Membership or, if needed, requests to review the qualifying documentation

 

Besides offering a reduced fee for VSI / USA Swimming membership, the Outreach Program can also help cover the costs of certain swim meets.  The purpose of the program is to encourage the participation of Outreach Athletes in Virginia Swimming sactioned meets.  Virginia Swimming will reimburse for meet entry fees paid by the club for the outreach athletes.  Sanctioned meets for which VSI receives rebate fees qualify for this reimbursement.

REIMBURSEMENT PROCEDURES:

  1. The Membership/Registration Coordinator will advise the Program Coordinator of the names and club affilitation of all VSI registered Outreach Athletes.
  2. The Membership/Registration Coordinator will notify the Point of Contact for each club that registers an Outreach Athlete advising the club that it is elegible for reimbursement of meet entry fees paid for the athlete.
  3. The reimbursment will be paid for all individual event entry fees paid by the club for the athlete.  For events where the entered athlete did not swim, 50% of the entry fee will be reimbursed.
  4. The club must file for the entry fee reimbursement within 60 days fo the conclusion of the meet.
  5. For reimbursement the club must provide the following information for a meet:
    • an Individual Meet Summary sheet from Meet Manager for each outreach athlete
    • a completed Outreach Entry Fees Request Summary listing the names of the athltetes, the number of events entered for each athlete, and the number of entered events in which the athlete did not swim.
  6. The Program Coordinator will confirm the entry information form the published meet results and notify the Treasurer of the approved request
  7. The reimbursment check will be made payable tot he club and forwarded to the address provided on the reimbursement request.
  8. The athlete and the club have the right to appeal any decision regarding reimbursement to the VSI Administrative Review Board.

 

If you have any questions regarding the Outreach Membership please e-mail our Team Manager:  Lorena Caballero at [email protected]