Superior Aquatics: Electronic Communication Policy 

PURPOSE 

The Superior Aquatics Swim Team recognizes the prevalence of electronic communication and social media in today’s world. Many of our swimmers use these means as their primary method of communication. While Superior Aquatics acknowledges the value of these methods of communication, Superior Aquatics also realizes that there are associated risks that must be considered when adults use these methods to communicate with minors. 

GENERAL CONTENT 

All communications between a coach or other adult and an athlete must be professional in nature and for the purpose of communicating information about team activities. The content and intent of all electronic communications must adhere to the USA Swimming Code of Conduct regarding Athlete Protection. 

For example, as with any communication with an athlete, electronic communication should not contain or relate to any of the following:  

• Drugs or alcohol use 

• Sexually oriented conversation; sexually explicit language; sexual activity 

• The adult’s personal life, social activities, relationship or family issues, or personal problems and 

• Inappropriate or sexually explicit pictures 

• NOTE: Any communication concerning an athlete's personal life, social activities, relationship or family issues or personal problems must be transparent, accessible and professional.  

Whether one is an athlete, coach, board/booster member, or parent, the guiding principle to always use in communication is to ask: “is this communication something that someone else would find appropriate or acceptable in a face-to-face meeting?” or, “Is this something you would be comfortable saying out loud to the intended recipient of your communication in front of the intended recipients parents, the coaching staff, the board, or other athletes?” 

With respect to electronic communication, a simple test that can be used in most cases is whether the electronic communication with swimmers is transparent, accessible and professional.  

Transparent: All electronic communication between coaches athletes should be transparent. Your communication should not only be clean and direct, but also free of hidden meanings, innuendo and expectations.  

Accessible: All electronic communication between coaches and athletes should be considered a matter of record and part of Superior Aquatics records. Whenever possible, include another coach or parent in the communication so that there isn't a question regarding accessibility.  

Professional: All electronic communication between a coach and an athlete should be conducted professionally as a representative of Superior Aquatics. This includes word choices, tone, grammar, and subject matter that model the standards and integrity of a staff member.  

If your communication meets all three of the T.A.P. criteria, then it is likely your method of communication with athletes will be appropriate.  

FACEBOOK, INSTAGRAM, TIKTOK, AND SIMILAR SITES 

Coaches may have personal social media sites/pages, but they are not permitted to have any athlete member of Superior Aquatics on their personal page as a “friend”. A coach should not accept any “friend” request from an athlete. In addition, the coach should remind the athlete that this is not permitted. Coaches and athletes are not permitted to “private message/direct message/instant message” with each other through social media. 

Superior Aquatics had an official Facebook, and Instagram account that athletes and their parents can “friend/like” for information and updates of team-related matters.   

TEXTING 

Subject to the general guidelines mentioned above, texting is allowed between coaches and athletes during the hours from 7am until 9pm. Texting only shall be used for the purpose of communicating information directly related to team activities. 

EMAIL 

Athletes and coaches may use email to communicate between the hours of 7am and 9pm. When communicating with an athlete through email, a parent, another coach, or a board member must also be copied. 

REQUEST TO DISCONTINUE ALL ELECTRONIC COMMUNICATIONS 

The parents or guardians of an athlete may request in writing that their child not be contacted by coaches through any form of electronic communication.