SWIM MEET DECLARATION INSTRUCTIONS

We encourage swimmers to attend as many meets as possible. 

Coaches register swimmers for meets the week prior to them occurring. Sign-up is available in Team Unify a couple weeks prior to each meet. Parents are responsible for ensuring they have signed their swimmer up before the meet sign up deadline and to specify which events the swimmer wishes to race in.

Parents may simply write "coach’s choice" in the event column if they wish the coach to choose for their swimmer. Coaches will assign events based on the swimmer’s ability and their potential for success. 

Not all events are offered at every meet. Each meet’s events will be posted on TeamUnify under that specific meet so that swimmers can see what options they have.

How to Sign-up or Decline a Swim Meet:

1. Login to your account. 

2. Swim Meets are located in the Events tab at the top of the page. 

3. Click on the swim meet you are looking for. 

4. Click on the Edit Commitment button near the top right corner. 

5. You will be directed to the Event Signup page. 

6. Under Members Name click on your swimmer's name. 

7. You will be directed to the Athlete Event Signup page. 

8. Under Declaration select either: Yes, please sign up (Member) for this event or No, thanks (Member) will NOT be attending this event. 

9. Under Notes: Please fill in what events your swimmer would like to be entered in. Final approval is always the coach's decision. 

10. Save Changes (bottom right).

Relays

Relays are offered at most meets.  This is an opportunity for swimmers to join with 3 of their similar aged swim cohorts and to participate in a relay race against other teams. Parents must mark “yes” or “no” for relays in Team Unify so that the coaches can determine relay teams in advance. Relays generally are held at the end of the swim meet so if you are unable or unwilling to stay until the end of the meet, do not sign up for relays. If one relay member is not able to swim, the entire team is unable to swim. The coaches strongly encourage all swimmers to compete in relays and will do their best to ensure all swimmers receive that opportunity.

Declaration Window

If you will be away during the meet “sign up period”, please inform the coaches in advance if you want your swimmer registered in that particular meet. The coach will then sign up your child on your behalf.

Scratches

If for some reason you cannot attend a swim meet that you have registered for, please notify our head coach as soon as possible so the entry may be scratched. The Swim Club is not able to recoup entry fees for late cancellations. Failure to attend a swim meet previously committed to by a swimmer will result in the parents having to reimburse the Swim Club for the expense. No exceptions.