How You Can Help Kachemak Swim Club
Kachemak Swim Club (KSC) is a non-profit organization that depends on the support of our community, local businesses, and most importantly, our swim families. We’re fortunate to have a talented and diverse membership, and there are many ways you can contribute your skills and energy to help our club thrive. Every effort, big or small, makes a difference.
Why Parent Involvement Matters
KSC is a parent driven organization. Unlike many youth sports that can operate with a small group of organizers, swim teams require widespread parent participation to function successfully. Volunteering not only supports the team, it also gives you a chance to engage more deeply with your child’s swimming journey.
Service Hour Commitment
Each KSC family is required to contribute 20 service hours per year. If you have more than one swimmer, additional help is always welcome and appreciated!
Volunteer opportunities range from one day tasks to ongoing roles. Whether you're managing concessions at a meet, coordinating events, or helping with awards, your time and involvement are vital. We offer year-round volunteer roles that fulfill the 20-hour requirement, as well as meet specific jobs with designated hour values based on the task.
Service Hour Tracking
It is each family’s responsibility to track their own service hours. If you notice any discrepancies, please contact the Volunteer Coordinator. Families who do not fulfill their volunteer commitment will be billed $15 per unserved hour at the end of the season. (May 30).
Ready to Help?
Visit our website for more details on volunteer opportunities, or reach out to us at
[email protected] to get started.
Thank you for being a valuable part of the KSC community—your support helps keep our team strong!
Yearlong
Volunteer Job Descriptions
Many Hands Make Light Work
Swim-a-ThonTM Coordinator
Heads up Swim-a-ThonTM, KSC’s primary annual fundraiser. Oversees pledge board and encourages swimmers and contributors. Purchase’s or acquires incentive prizes for swimmers. Plans the event day and organizes volunteers. Works with Treasurer to finalize pledge reconciliation following event.
Awards Coordinator
Separates the medals/ribbons, ensures awards are labeled correctly, and prepares them for presentation or puts them in individual swimmer’s folder to hand out. Ensures adequate supply of ribbons, orders awards as needed for meets.
Bulletin Board
Keeps the bulletin board up to date and in good condition. Displays permanent information as well as periodical news articles and swim meet information.
Concessions Manager
The Concessions Manager ensures there are enough volunteers to run the concession stand, checks existing inventory and ensures adequate sellable items will be on hand, creates lists of needed items and schedules volunteers. The Manager also provides the Volunteer Coordinator the information needed to update the web based sign up list for each meet.
Fundraising/Sponsorship Coordinator
Enlists a committee to design and implement fundraising ideas, including soliciting and managing corporate sponsorships for KSC.
Media Relations
Prepares articles and press releases for publication in local newspaper, website, and on social media. Strives for adequate coverage by local news media to help promote public awareness and support of the swim team.
Meet Director
Works under the direction of the Head Coach on the timeline of events for team-hosted meets. Ensures that the meet runs smoothly. Completes and submits sanctions for team-hosted meets. Knowledge of Hy-Tek system and Daktronics Timing Console helpful. POC for issues arising during team-hosted meets.
Official’s POC
Point of Contact Official over all volunteer officials. Ensures everyone is up-to-date on training. Helps recruit new officials.
Party Planner
Plans the major social events and parties for the swim team throughout the year, including a holiday party in December and the year-end banquet in the spring, or any other fun event.
Photographer
Photographs meets and social events for KSC publication.
Swim Shop
The Swim Shop sales volunteers monitor existing inventory and ensure adequate sellable items will be on hand and oversee the cash drawer. This position would ideally be shared by two people for the entire year. Inventory includes team caps, suits and t-shirts.
Travel Coordinator
Make travel and accommodation reservations for coach and team travel. This may include trying to secure reduced team rates at hotels or arranging group as well as individual travel.
Volunteer Coordinator
Organizes volunteers for year-long and meet-specific needs. Learns TeamUnify system and tracks service hours for team members.
Printable Yearlong Volunteer Job Descriptions
