Board Meeting Minutes from January 2014-March 2014.
Winona Swim Club Meeting
January 27, 2014
President Shannon Wolner called the meeting to order.
Board Members Present: President Wolner and Vice President Jorgenson, Secretary Amy Drazkowski, Craig Porter, Tammy Lozenski, Tasha Almatrok, Julie , Chris Meier, Ali Peterson
Others Present: none
President Wolner reported that the meets have been full. MN Swimming is encouraging southern MN to form groups to hold dual meets. Each team could rotate hosting meets.
Currently there are 44 active swimmers. 10-13 year old age group as 22 members and the rest are younger. Chris Meier has been using a new coaching approach with more rotating workouts and different work out plans. The kids seem to be enjoying practice more and the coaches have heard less complaining from the swimmers.
The coaches would like to entertain the idea of doing a training trip next year for the team.
Spring session was discussed. Ali will be coaching the younger less experienced swimmers at the Middle School and Chris will be coaching the older group at the high school. Spring session is set to start on March 17.
Ali will be working on flyers and postcards and sending them out in two weeks. She is also working on radio ads and doing a morning show. Information is set to go out to the Park and Recreation department to get into their summer guides. Other advertisements should be seen in the Summer Camp Fair held at the Middle School and by on by Winona State University.
The discussion of wrapping the meet fees into the registration costs was discussed. Saint Mary’s pool will be used as a summer back-up location, but not spring.
Fundraising options at Culver’s in early June entertained as well as a pancake breakfast at the Black Horse, or taco bar on a Wednesday night during volleyball. Tasha will be working with the Black Horse to coordinate this event.
Craig Porter will be meeting with the YMCA to discuss collaboration between the two swim teams.
The club is still working on a new logo for the team to feature on the swim caps.
The Board is in negotiations with the City of Winona for the usage of the aquatic center for the MRC meet in July. Details of the discussion will be reviewed at the next meeting.
The meeting was adjourned at 7:15 p.m.
__________________________ Amy Drazkowski, Secretary
Winona Swim Club Meeting
March 11, 2014
President Shannon Wolner called the meeting to order.
Board Members Present: President Wolner and Vice President Jorgenson, Secretary Amy Drazkowski, Craig Porter, Tammy Lozenski, Tasha Almatrok, Adrienne Lofgren
The Board discussed the recent meeting with the City of Winona regarding the use of
the Bob Welch Aquatic Center for the 2014 meet in July. The City has increased their
fees, and the club has decided to go with one of the options presented. This is a
significant cost increase to the club, as no fees were charged prior to this year. The
club will also be taking over the concessions area of the meet this year. Ongoing
discussions are taking place with the City to negotiate this contract.
Club advertising did go out, and the radio ads have been taped.
The information for the Park Recreation summer guide was not received by the city in
time to make it into their flyer.
The increase of fees was also discussed. No amount was decided at this time.
Tasha discussed the fundraising opportunities at the Black Horse and it was decided
that a taco bar or pork chop dinner would be the most profitable. A date will be decided
at a later meeting. Adrienne suggested that fundraising dollars be collected at the same
time as registration fees like other programs require. No action was taken on this issue.
The meeting was adjourned at 7:30 p.m.
__________________________ Amy Drazkowski, Secretary
Winona Swim Club Meeting
March 20, 2014
President Shannon Wolner called the meeting to order.
Board Members Present: President Wolner and Vice President Jorgenson, Secretary
Amy Drazkowski, Craig Porter
The Board discussed the recent meeting with the City of Winona regarding the use of
the Bob Welch Aquatic Center for the 2014 meet in July. Since the last meeting of the
board, the city has approached the board with changes to the cost structure of the used
of the aquatic center for the summer of 2014. They are sighting a clerical error in
calculation of the costs for lifeguards and use for the practice sessions. The board
approved the cost increases that were presented, and representatives from the board
will be again meeting with the city to discuss finalization of the contract for the summer’s
President Wolner said that she would like to see the fees for the summer’s session be
increased by $15.00. This was approved by the board. Membership costs for the
aquatic center were also discussed with the board approving the addition of the pool
costs into the registration fee for summer. The payment to the City will be handled as
one payment to the City with all the registrants. If a registrant has not paid the fee, they
will not be allowed to use the pool facility after the week free. The club then agreed to
absorb the costs for the week free participants.
The high school pool will be closing on May 31st.
There will be one meet in April and two meets in May for the spring swimming session.
The fundraiser will be held on June 16 at the Black Horse and the have agreed to share
10% of the profits with the club.
Craig will be working on the fundraising letters to go out in April, with follow up in May.
Craig will also be meeting with Y to discuss the merge of the two swim clubs.
The meeting was adjourned at 6:50 p.m.
__________________________
Amy Drazkowski, Secretary
