BYLAWS OF
CHINOOK AQUATIC CLUB, INC.
ADOPTED
NOVEMBER 15, 1976
ARTICLE I
OBJECTIVES
This association is incorporated as CHINOOK AQUATIC CLUB, INC., to promote the health, education, and general welfare of its members, and in pursuance thereof, to develop, organize, and operate a swimming club under the name and style of CHINOOK AQUATIC CLUB, and such other incidental objects as are appropriate in the conduct of its activities, in the County of King and the State of Washington.
ARTICLE II
Offices
The principal office of this Corporation shall be in Bellevue, King County, State of Washington; provided, however, that the principal office may be changed at any time by an act of the Board of Trustees.
ARTICLE III
MEMBERSHIP
Section 1. There shall be one class of members. Membership in the Corporation shall be by election of the Board of Trustees according to such rules and guidelines as may be hereafter established by the Board.
Section 2. All persons interested in promoting the objectives of this Corporation are eligible for membership by payment of the prescribed dues and assessments.
Section 3. The family of each child who participates in Corporation sponsored activities must be a member and satisfy all membership requirements.
Section 4. Members shall have the right to elect Trustees, to attend and vote at annual and special meetings of the membership, and to attend Corporation sponsored activities on the payment of any changes set for those activities.
Section 5. Membership dues and assessments shall be recommended by the Board of Trustees and approved at the annual meeting of members. Dues shall be paid monthly or in such larger advance amount as may be authorized by the Treasurer.
Section 6. A member ceases to be active and in good standing when the dues and/or assessment are delinquent.
ARTICLE IV
Section 1. All meetings of the members shall be held at the principal office of the Corporation or at such other convenient place as shall be designated in the meeting notice.
Section 2. Robert’s Rules of Order shall prevail in all cases to which they are applicable and in which they are inconsistent with these Bylaws and any special rules of order adopted by the Club.
Section 3. Annual meetings of the members shall be held in the months of March and September. At the March annual meeting, the members present shall by majority vote elect Trustees to the board; examine and transact such other business as may properly be brought before the meeting. At the September meeting, the budget for the next year will be submitted for approval; and such other business shall be transacted as may properly be brought before the meeting.
Section 4. A quorum shall be those adult members in good standing attending the meetings, one vote per family membership.
Section 5. At each membership meeting, every member in good standing shall have one vote on each matter coming forth the meeting, which vote shall not be cumulated. A paper ballot shall be used for any vote if required by five or more votes.
Section 6. A complete list of the members entitled to vote at all meetings, arranged in alphabetical order, with the residence of each, shall be prepared by the Secretary and Treasurer, and during the whole time of the meeting, be open to examination of any members.
Section 7. Special meetings of the members for any purpose or purposes shall be called by the President or the Secretary at the request in writing of a majority of Trustees, or at the request in writing of not less that fifteen members in good standing.
Section 8. Business transacted at all special meetings shall be confined to the object stated in the call.
Section 9. Written notice of annual or special meetings of members, stating the time and place and objects thereof, shall be mailed at least ten days before the meeting, to each member entitled to vote at such address as appears on the books of the Corporation.
ARTICLE V
Board of Trustees
Section 1. The Board of Trustees shall be composed of nine members in good standing. One third of the total number of Board positions shall be elected at each annual meeting to serve for a three-year term. Any vacancy arising shall be filled by appointment by the President and approval of the Board of Trustees.
Section 2. The Trustees shall hold their meetings at the principal offices of the Corporation, or at such other places as they may from time-to-time determine.
Section 3. The board may appoint such agents or assistants as it shall find necessary, who shall hold their office for such terms and shall exercise such powers and perform such duties as shall be determined from time-to-time by the Board.
Section 4. In addition to the powers and authorities by there Bylaws expressly conferred upon them, the Board of Trustees may exercise all such powers of the Corporation, and do all such lawful acts and things are not by statute or by the Articles of Incorporation or by these Bylaws directed or required to be exercised or done by the members. The Board may establish an Executive Committee and other permanent standing or temporary committees and vest therein such powers as the Board deems proper.
Section 5. Elected members of the first Board of Trustees shall be selected from the Governing Boards of the former Bellevue Swim Club, Lake Washington Swim Club, and Mercer Island Aquatic Club organization. Four shall serve for terms of one year each, five shall serve for terms of two years each except that a Trustee elected to fill a vacancy resulting other than from expiration of the term of office shall be elected for the unexpired term of the vacating Trustee.
Section 6. A Trustee shall forfeit his office if he has failed to attend four regular consecutive meetings of the Board without being excused by a majority vote of the Board. A trustee may be removed for any reason deemed fit at a special meeting of the membership called for that purpose of which he has had specific notice, or at any annual meeting of the membership by a majority vote, provided he has had specific notice.
Section 7. No Trustee shall be paid for services furnished to the Corporation except as may by specifically provided by majority approval of the total membership of the Board.
Section 8. The Trustees shall assign funds for operating expenses before assuming other financial obligations.
ARTICLE VI
Meetings of the Board of Trustees
Section 1. Each newly elected Board of Trustees shall meet immediately after the March annual meeting for the purpose of organization or otherwise.
Section 2. Regular meetings of the Board shall be held, at least once a month, at such a time and place as shall from time-to-time be determined by a majority of the Board of Trustees.
Section 3. Special meetings of the Board may be called by the President or the Secretary on written request of three members of the Board of Trustees or on written request of no less than five members in good standing. Written notice of special meetings of the Board of Trustees, stating the time and place and object thereof, shall be provided to each Trustee. Business transacted at all special meetings shall be confined to the object stated in the call.
Section 4. A majority of the Trustees shall constitute a quorum for transaction of all business.
Section 5. No Board meeting shall be closed to a member of good standing.
ARTICLE VII
Officers
Section 1. The Officers of the Corporation shall be chosen by the Trustees and shall be a President, Vice-President, Secretary, and Treasurer. Officers shall hold their office for such terms, not exceeding one year as determined by the Board. The same person may not hold two offices at the same time.
Section 2. The compensation of the assistants, employees, and agents of the Corporation may be fixed by the Board of Trustees, or this responsibility may be delegated by a majority vote of the Trustees.
Section 3. In addition to the Officers, heretofore enumerated, the Board of Trustees shall have the power to elect or appoint one or more assistant Secretaries and one or more assistant Treasurer representatively, in their absence, and as shall be designated upon resolutions of the Board of Trustees.
ARTICLE VIII
President
Section 1. The President shall be the Chief Executive Officer of the Corporation.
Section 2. The President shall preside at all meetings of the members and the Board of Trustees. The President shall be the Administrative Officer and appoint all committee chairmen, subject to approval of the Board, and ex official members of all committees. The President shall execute Bonds, debentures, assignments, mortgages, and notes all contract binding upon the Corporation; provided however, that the same shall also be countersigned by the Secretary or other Officer of the Corporation, herein; provided further that it shall be lawful for any other Officer of the Corporation to execute such documents upon resolution of the Board of Trustees.
ARTICLE IX
Vice-President
Section 1. The Vice-President shall act under the direction of the President. The Vice-President shall be in absence or disability of the President, perform the duties and exercise the powers of the President, all shall perform such other duties as the Board of Trustees shall prescribe, including serving as King County Swim Team League Council Representative.
ARTICLE X
Secretary
Section 1. The Secretary shall attend all sessions of the Board and all meetings of the members, and record all votes and minutes of all proceedings in a book to be kept for that purpose; and shall perform duties for the standing committees when required.
Section 2. The Secretary shall keep in safe custody the Seal of the corporation, and shall affix the same on any contracts of the Corporation requiring the Seal, and shall attest the execution thereof as Secretary.
Section 3. The Secretary shall have custody of the personal property of the Corporation other than its funds and securities.
Section 4. The Secretary shall give, or cause to be given, notice of all meetings of the members, and the Board of Trustees, and shall perform such other duties as may be prescribed by the Board of Trustees.
Section 5. The Secretary shall maintain current membership and club rosters. The Club roster shall include address, birthdate, and parents name and phone number.
ARTICLE XI
Treasurer
Section 1. The Treasurer shall have the custody of the Corporate funds and securities, and shall keep full and accurate accounts of the receipts and disbursements in books belonging to the Corporation, and shall deposit all monies and other valuable effects for the Corporation in the name of and to the credit of the Corporation, in such depositories as may be designated by the Board of Trustees.
Section 2. The Treasurer shall disburse the funds of the Corporation as may be ordered by the Board, taking proper voucher for such disbursements, and shall render to the President and Trustees, at the regular meetings of the Board, or whenever they may require it, an account of all his transactions as Treasurer or Assistant Treasurer and of the financial condition of the Corporation. All checks or drafts drawn against Rands of the Corporation shall be siY1ed by the Treasurer and countersigned by one other officer as shall be designated by the Board of Trustees.
ARTICLE XII
Head Coach
Section l. The Head Coach shall determine swim team policies and procedures and shall perform such other duties as may be prescribed by the Board.
ARTICLE XIII
Fiscal Year
Section l. The fiscal year shall begin at 12:00 a.m. on the first day of October in each year and shall end at 12:00 midnight on the last day of September of each year.
ARTICLE XIV
Funds and Checks
Section l. All funds received by the Corporation in the course of its operation and for its own account, shall be deposited in one or more banking accounts of the Corporation and disbursed for the purpose and requirements of the Corporation only by checks. Funds in any other account in which the Corporation may have an interest by contract or otherwise may be disbursed by check only in a manner determined by the Board of Trustees.
Section 2. Drafts, promissory notes, bills of exchange, acceptances, and other instruments for the payment of money shall be signed by the Treasurer and countersigned by another Officer as the Board of Trustees shall direct; provided that the Board of Trustees shall at any time have the right to select any Officer or Employee of the Corporation and empower him to sign checks and other instruments for the payment of money.
ARTICLE XV
Amendments
Section l. Articles of the Bylaws may be amended, added to, or rescinded by a two-thirds vote of the membership present during any annual meeting, provided proposed amendments have been submitted in writing to the membership, in the of the meeting.
ARTICLE XVI
Special Committees
Nominating: This special committee shall consist of five members. Three of the members shall be selected at the September annual membership meeting and two shall be selected by the Board from among its membership. The two selected by the Trustees shall be from those whose terms of office expire at the next March membership meeting. Vacancies occurring during the year shall be filled by vote of the majority of the Trustees. The Nominating Committee shall nominate the candidates. Candidates may be added to the Secretary's list of nominees by not less than 15 members in good standing. Such nomination letters must be filed with the Secretary not later than four weeks prior to the annual meeting. Candidates may also be nominated from the floor at the annual meeting. Nominees' acceptance must be indicated prior to placement of names on the ballot.
Revised:
March 23, 1977
October 10, 1979
October 0l, 1990
April 23, 2024
