Rules and Procedures Governing the Use of Shelter and Private Parties

*The Club Shelter may be reserved for private parties using the Club’s Sign Up Genius Reservation Schedule.  No other area of the Club property may be reserved for the exclusive use of a private party.

*There is no fee to reserve the Shelter, however, there is a guest fee for non-Members of Woodhaven.  Before 5pm Shelter Reservation - $5.00 each swimmer and $2.00 each non-swimmer.  After 5pm Shelter Reservation - $3.00 each swimmer and $1.00 each non-swimmer.

*Only Members may place a Shelter Reservation.

*A Member is not able to reserve back-to-back, 2hr45min time slots.

*A Member is limited to four active reservations.

*No reservations are permitted on Memorial Day, July 4th, or Labor Day. At the discretion of the Pool Manager or Board President, an existing reservation may be changed or cancelled as necessary to accommodate a Club-sponsored activity which is published on the Club calendar.

*Prior to the conclusion of each reservation period, the reserving Member must promptly remove all belongings from the Shelter. Tables, benches, and grills must be wiped clean. All trash and recyclables must be placed in the appropriate receptacle.

*A Member may not host a private party consisting of more than 25 non-Member guests without the written approval of the Pool Manager at least one week prior to the date of the party.

*The Front Desk will have access to the online Shelter Reservation Calendar and can assist with reviewing available dates and confirming reservations previously made online.

 

Shelter Reservations will be available through the 'Booking' feature of the website. Please follow these instructions: https://motion-help.sportsengine.com/en/articles/8537595-how-to-book-an-appointment

 

Booking Directions: 

  1. In the side menu, click Bookings > Bookings Registration.
  2. Locate the desired booking and click Schedule Now.
  3. Browse through the calendar and check the box(es) of the slot(s) to book.
  4. Optionally, if booking other appointments, click Add to Cart.
    1. When ready to check out, click My Shopping Cart at the top right-hand side of the screen.
  5. Click Checkout & Book Now.
  6. Select the payment plan, assign member(s) to each booking, and add any applicable notes.
  7. When finished, click Next.
  8. If any agreements are required, on the Sign Agreements page, click View Agreement. Then, select "I have read and agree." for each item.
  9. You may also print the agreement by clicking View Agreement > Print.
  10. When finished, click Next.
  11. Confirm the Booking details and click Next.
  12. Select the payment method or click Add Credit Card.
  13. If adding a new credit card, fill out the information and click Add Card.
  14. Review the billing information and make any desired changes.
  15. Click Pay Now.
  16. To print the order confirmation, click Print Order.