October 3, 2012

  To:   All Green Bay YMCA Swimmers & Parents

  From:         Coach Dave - voice mail-436-9624

Email- [email protected]   team unify website - www.teamunify.com/wigbymca

 Re:    1) Registration Forms/1^st week of practices  2)  Parent group sub-committees  3) Assorted Notes

1)    Next Monday practices begin for the 2012-2013 swim season.  This is also the week that kids will be trying out for their practice groups.  If a swimmer would like to try to make the Gold II practice group then they should attend the Gold II practices next week.  Those trying to make the Silver Team and Gold III should attend the Silver practices.  I will let swimmers know if they do not make the practice group they are trying out for.  Swimmers making Gold III will also be told but I may have to wait a few weeks into the season to make final decisions on Silver swimmers being invited to the Gold III group.  Bronze practices for the first two weeks will include all new swimmers interested in joining the team on a trial.  The 3^rd week of practices I will hold the New Parent Informational/Registration meeting on Tuesday, October 23, at the Downtown Y.  At that point all trial swimmers will have to decide and register for the team.  All practice times are on the GBY Calendar on the website.  You can also print an old style schedule off also which is with the registration forms under the Documents tab.  Because of try-outs and a few swimmers not knowing what practice groups they fall in completed registration forms are not due until the 2^nd week of practices.  Please ensure that the Y has these by Friday, October 19.  You should seal these in an envelope and return them directly to Coach Dave or drop off for Coach Dave at the DT Y front desk.  When your registration forms are received you will be marked active on the website and will continue to have access to the site.  Registration packets are available at the DT Y front desk or on the website if you did not attend the All-parent meeting last week.  I also expect all returning High School girl swimmers to be registered by October 19^th too. 

For those who missed the meeting I did post the agenda on the website under the documents tab and Odds & Ends.  You should also read over the updated handbook.  Both parent and swimmer will need to read over the Concussion info also because there is a form in the registration packet that parent and swimmer must sign and turn in with your registration forms.  We must receive all forms together filled out completely with signatures where needed. If not they will be returned to you to get them done correctly.  Most swimmers do know what practice group you are swimming in so you do not need to wait until October 19 to turn them in.  A lot of forms will need to be processed so it would be helpful to start getting them in ASAP. 

2)    I have created a sign-up page for the Parent Group sub-committees.  A parent from every GBY family must sign-up to serve on a sub-committee.  Please take care of this ASAP.  I would also ask that those who did sign-up at the All-parent meeting also sign-up on the website.  I cannot sign-up other people for these positions because I do not have that access to do that.  The Parent Group Committee person will contact all their sub-committee members to get you involved.

3)    Assorted Notes

·         Practices for those who registered for year-round swimming will continue after the season begins on Tuesdays, October 9,16 & 23, from 3:45-5:30pm at the DT Y pool.  We cannot get into SWHS on Tuesdays until October 30 because the pool is scheduled for High School meets on these days. If you are not a year-round swimmer you may attend but the cost is $5.00 per session.

·         You will from time to time see meets on the website that are not on the schedule (Ashwaubenon Fall Invite being one).  I have to open these to enter swimmers who have made arrangements with the host team to participate in their meets.  You cannot enter these unless of course you have done the above.  I had this meet opened only for yesterday and had a number of swimmers entered.  You have all been removed.  The entry I needed to send in is already sent in.  Sorry about this.

·         Parent Group committee meetings have been moved to the first Mondays of the Month. Exception being December where we will move that meeting back to November 26 to meet before our December 1 Sprint Meet. These Parent Group Committee meetings are on the website calendar.

·         Do not forget that the Parent Group will be displaying and taking orders for GBY Team Apparel next Wednesday, October 10, from 6-8:30pm. They will be set up in the hallway above the pool.  Order forms are on the website.

·         We need volunteers to help with the water station for the Turkey Trot run on Thanksgiving morning.  The sign-up is open on the website.  Please give me names and t-shirt sizes. This can all be done under one swimmer.  Thanks for helping out.

·         The Downtown Y is looking for costume donations for our Halloween at the Y night here on October 20.  These costumes are handing out to kids in the community that cannot afford costumes.  If you have a costume or even would want to purchase one please drop them off in the donation bin near the DT Y front desk.  Thank you.

·         Entry deadlines are approaching for both the M&M Pentathlon & the FCY Fall Invite.  Please get entered before the deadlines.

·         We also are in desperate need of Y Officials for our home swim meets.  There are October 20th trainings posted on the website. Parents will be reimbursed the training cost if you work at all of our home swim meets.

·         Still have a number of families with escrow balances.  Please take care of these ASAP.  Remember no entering swim meets until the balance is taken care of.  And I would also ask that you have the monies in your account to cover the meet fees for upcoming meets since once a meet is charged you will be in the negative again.