Meet Entries on Team Unify

  1. Sign-in /  Should end up on home page
  2. Click on Team events either on right side of page or also under team events listing at bottom of page.  There are two tabs at bottom. One for swim meets and one for team functions.
  3. Clicking on Team Events will get you to our entire event calendar which includes both swim meets and team functions.
  4. Find the meet or event and click on the link. This will get you to that particular meet/event homepage.
  5. Read over description carefully.  Here is where Coach will give some of the pertinent information about the meet.
  6. Read over the meet information carefully.  This will be an attachment under the Forms/Document area.  This is also where Coach will post the entry lists, relay lists, entry fee reports, heat sheets (if applicable – not all teams make these available), other information regarding the meet that Coach receives from the home team.  Such as warm-up assignments, Timeline, etc.  Coach will also always try to post the final result here after a meet is complete.  As Coach adds more information, Coach usually continues to add to the description.  New information posted will be at the top.
  7. Once you have read description and meet information you can then enter your swimmer(s) into the meet.
  8. In upper right corner click on attend/decline. This will get you to the Athlete sign-up page which have some pertinent information about the meet. To enter you swimmer into this meet click on the Athlete name in lower left corner.  With multiple swimmers you need to do this with all. This will get you to the Athlete Event Signup.
  9. This page under notes will tell you about entry limits and event costs.  Once you commit to enter a meet you are obligated to pay all entry fees for the meet.
  10. Where it says declaration –Select—Use the drop down menu here to either say yes sign me up or to also decline to attend.
  11. If you are declining then you only need to click on the save changes box in the lower right corner and you will be listed as a swimmer declining to attend.  This is not required to do but can be very helpful sometimes for Coach to know this.
  12. If you are attending then you will click on the yes, please sign (name) up for this event which will give you the list of events that your swimmer is eligible to attend.  Use the meet information to tell you exactly when the listed events are going to swim. Different sessions, and sometimes multiple day meets.
  13. Very simply check the boxes for the events your swimmer would like to get entered in the meet. Remember that there are entry limits for the meet that are listed above in the important notes box.  Once you have entered your swimmer in events all you need to do is click on save changes and your swimmer will be entered in the events that you check the boxes for.
  14. If you have multiple swimmers on the team you will need to do this for all of them.
  15. Once the entry deadline has passed, Coach will put the entire team entry together to include the relays.  Relays are made up of all GBY swimmers entered into the swim meet.
  16. Coach will then post the entry list, relay list and entry fee report for the meet and this is what will be sent to the host team to enter our swimmers in the meet.
  17. After an entry is submitted changes cannot be made.  Your swimmer(s) are then obligated to pay for all entry fees for entering into meet. Even if they do not attend the meet for some reason.  If a swimmer is entered in a relay or relays and does not show up at the meet and the relay team cannot swim because of that swimmer’s absence. That swimmer will pay the entire relay entry fee for that relay that cannot swim.
  18. If more information is sent to our team to include session report (timeline), warm-up assignments, heat sheets, etc, Coach will try to get this posted on the website. The main page of the swim meet.  Many times Coach will also direct you to the host team’s website for this type of information.
  19. There are some meets that have qualifying times for events.  In the case of a meet like this, you can only enter events where your swimmer has made the qualifying time.
  20. You must have at least a zero balance or a positive balance of money in your escrow account to enter swim meets.  With a balance owed the Y the computer will not allow you to enter your swimmers.  If you are near the entry deadline you will need to send Coach a list of events that you would like your swimmer entered into and Coach will take care of it.  But then you are expected to get additional monies into your escrow account ASAP.  Coach will post the entry fee reports for all meets so you are aware of what you will be charged to swim in that meet.  We do ask that families keep track of their escrow accounts and ensure that you have ample monies in your escrow account to cover all expenses incurred that will be charged through the escrow account.  All meet entry fees are traditionally charged the Monday after the meet has concluded. You are able to keep an eye on your escrow account through your account page.  Click on My account on left side of the page and then my invoice/payment and this will get you all your escrow account activity.