Reimbursement Forms

Athlete Reimbursement forms (forms will be available in March/July)

PLEASE SUBMIT TWO FORMS IF YOU ATTENDED OLYMPIC or WORLD TRIALS

Traditional Athlete Reimbursement Form - Due Date Sept 1st (early submission is accepted and encouraged). 

At Large Athlete Reimbursement Form - Due Date Sept 1st (early submission is accepted and encouraged).  

Athlete Travel Fund Policies - The Finance committee recommends athlete reimbursement policies to the Board of Directors. A COMPLETED REIMBURSEMENT FORM MUST BE FILLED OUT FOR EACH SWIMMER REQUESTING REIMBURSEMENT.

Meets that qualify for funding or At Large Funding based on time swum:

Reimbursement Guidelines

• Swimmers must swim in 15 individual events, for the fall/spring season (Sept 1 – April 1^st)
• Swimmers must swim in 30 cumulative total events for the summer reimbursement (Sept 1 – Aug 31^st).
• Events must be swum in open sanctioned, open sanctioned invitational, or approved sanctioned meet that collects the swimmer surcharge or Senior Circuit Meet. Prelim/finals or eliminator events count as one.
• High School meets, League meets, i.e., Suburban, Northern Colorado, or meets outside of Colorado DO NOT QUALIFY.
• Swimmers must be a registered member of Colorado Swimming, Inc. and have been registered for at least six (6) months prior to reimbursement request.
• Swimmers will be reimbursed for only one meet per season **. The swimmer must have achieved a qualifying time in at least one individual event and swum in at least one individual event for which the swimmer was qualified at the meet for which support is being requested. Competition in relay or time trail events does not count as a qualifying swim.
• College swimmers returning to their Colorado Team to train during the summers will only need to swim 9 events in any CSI open sanctioned, open sanctioned invitational, or approved sanctioned meet or Senior Circuit meet. The swimmer must have been registered in Colorado and represented a CSI team the preceding year.
• Swimmers MUST send in trip expense, (hotel, car, and airfare, and/or team invoices). Any reimbursement request that does not have receipts attached will be notified of missing items.

**Every four (4) years swimmers may be reimbursed for two meets in the summer season (Olympic Trials and another qualified meet/swim such as World Trials).

Moneys will be divided after each season to qualified athletes that request funds. Request for reimbursement after the deadline will be denied. Fall/Spring moneys will be generated from meets held Sept. 1^st through April 1^st. Summer season moneys will be generated from meets held April 2^nd through August 31^st For National/Trials, USA Junior Championship, Disability and Open Water Championships there will be a $750 maximum reimbursement. For TYR Series NCSA Junior Nationals, Futures Championships and Sectionals there will be a $400 maximum reimbursement.

Fund Allocation in shares:

At Large Funding Bid (Option)

Swimmers who achieve a Futures or higher-level meet qualification performance at a meet outside of Colorado that is not listed in the above criteria, may apply for CSI “at large” funding. This is based on time performed at the meet. Swimmers can still only submit one bid per season.