IES Policies & Procedures

Approved IES Policies & Procedures (March 2018)

The IES Board of Directors is in the process of reviewing and updating the IES Policies and Procedures.

The following Table of Contents is a work in progress -- draft policies will be added as virtual links when completed & ready for Board approval & adoption -- see PREAMBLE, below, as example.

Questions regarding the P&P update may be directed to IES General Chair, Jeff Sutton [email protected] 

 

IES P&P Table of Contents * last update: 01/19/2026

000        PREAMBLE Draft

010        Changes to Policies and Procedures Draft

020        Effective Date of Changes Draft

030        Emergency Changes Draft

 

100        NAME, OBJECTIVES, TERRITORY, JURISDICTION, AND ORGANIZATION

110        Name

            120        Objectives

130        Geographic Territory

140        Jurisdiction

150        Compliance with USA Swimming Agreements

160        Mission

170        Vision

180        Statement of Principles, Ethical Behavior, Conflict of Interest

190        Policies of Conduct

             191 Anti-discrimination Policy

             192 Code of Conduct

             193 Conflict of Interest

              194 Whistleblower Policy

 

200        MEMBERSHIP

210        Athlete Registrations

220        Non-Athlete Registrations

230        New Club Registrations

240        Existing Club Renewals

 

300        DUES AND FEES

310        Registration Fees

320        Championship Meet Fees

330        Non-Championship Meet Fees

340        Sanction Fees

 

400        HOUSE OF DELEGATES

410        HOD Meeting Schedule

420        Pre-HOD Committee Meetings

430        Elections Schedule

440        Annual Budget

450        Annual Competition and Events Calendar

 

500        BOARD OF DIRECTORS

510        BOD Regular Meeting Schedule

520        Board Orientation 

 

600        OFFICERS AND DIRECTORS

610        Officers – Elected

              611 Authority to Execute Contracts

              612 Additional Powers & Duties

              613 Delegation of Powers

620        Other Board Directors – Elected

630        Other Board Directors – Appointed

640        Elections, Appointments, Terms of Office

650        Job Descriptions

 

700        DIVISIONS, COMMITTEES AND COORDINATORS

710        Divisions

              711 Administrative Division

              712 Age Group Division

              713 Senior Division

              714 Finance Division

              715 Athletes Division

              716 Coaches Division

720        Elected, Ex Officio, and Appointed Chairs and Coordinators

730        Standing Committees

              731 Athletes Committee

              732 Coaches Committee

              733 DEI Committee

              734 Executive Committee

              735 Finance Committee

              736 Governance Committee

              737 Officials Committee

              738 Safe Sport / Operational Risk Committee

              739 Technical Planning Committee

740        Standing Coordinators

              741 Equipment

              742 Membership & Registration

              743 Open Water

              744 Records

              745 Sanctions

              746 Times

              747 Disability

 

800        USA SWIMMING AND WESTERN ZONE ANNUAL MEETINGS

810        USA Swimming Annual House of Delegates Business Meeting

820        Western Zone Annual House of Delegates Business Meeting

830        USA Swimming Workshops

840        Other Meetings & Workshops

 

900        MEET SCHEDULE

910        Meet Calendar

920        Meet Bids: Non-Championship Meets

930        Awarding of Non-Championship Meet Bids

940        Changes & Exceptions (after HOD adoption)

950        IES Equipment Trailers

 

1000      LSC CHAMPIONSHIP MEETS

1010      Meet Bids: Championship Meets

1020      Awarding of Championship Meet Bids

 

1100      ADMINISTRATIVE RULES OF COMPETITION

1110      General Rules

1120      USA Swimming Rules

1130      Sanctions, Approvals, and Observations

1140      Entry Procedures

1150      Proof of Registration

1160      Four-Hour Rule

1170      Meet Database Backup and Final Results

1180      Sanction Fees, Splash Fees & Surcharges, Post-Meet Financial Reports

 

1200      TECHNICAL RULES OF COMPETITION

1210      Warmup Procedures

1220      Safety Guidelines

1230      Scoring and Awards

1240      Championship Protocols

 

1300      TRAVEL FUNDS AND FINANCIAL ASSISTANCE PROGRAMS

1310      Athlete Travel Funds & Reimbursements

1320      Coach Travel Funds & Reimbursements

1330      Officials Travel Funds & Reimbursements

1340      Other Travel Reimbursements

 

1400      LSC AWARDS AND RECORDS

 

1500      ZONE TEAMS, ALL-STAR EVENTS, CAMPS, AND CLINICS

 

1600      FINANCIAL POLICIES

 

1700      ADMINISTRATIVE REVIEW BOARD

 

1800      CRISIS MANAGEMENT PLAN

 

1900      SOCIAL MEDIA POLICIES

 

2000      DOCUMENT RETENTION POLICIES

 

2100      APPENDICES

            2110      Appendix A. Anti-Discrimination Policy

            2120      Appendix B. Code of Conduct

            2130      Appendix C. Conflict of Interest

            2140      Appendix D. Whistleblower and Anti-Retaliation Policy