Board Responsibilities

President:

• Act as liaison between board, coaches, and recreation district
• Act as liaison between board and team manager 
• Oversee registrar, entry chair, and clerk of course duties.
• Follow up with board members on specific yearly and meet duties
• Plan agendas and lead board meetings
• Renew yearly contract with recreation district and coaches
• Follow-up with all board members during meet to help with meet areas

• Back up presiding over meeting if president is absent from board meeting
• Act as meet director
• Reserve pool and hospitality room for home meets
• Make sure donors are contacted for supplies 
• (coffee, ice, sound system, pepsi, bakeries, and local merchants for gift cards)
• Make sure everyone signs up for responsibilities at home meet
• Contact people who are not signed up to work
• Work with pool staff to aide function of home meets
• Follow-up with all assigned positions during meet to help with meet areas
•  manager to make sure minutes are posted
• Organize and oversee timers during meets

Treasurer:

• Make sure everyone signs up for responsibilities at Western Slopes and State
• Act as liaison between team manager and board for financial needs
• Be back up for minutes if secretary is absent from board meeting
• Work with team manager to make sure all departments have change for meet
• Collect money from raffle, concessions, and equipment at end of each day
• Organize and oversee ribbon/awards for home meets 

Secretary

• Script and Record minutes for each board meeting
• Arrange for replacement to take minutes if absent from board meeting
• Work with team

Meet Concessions

• Organize and supervise a concession during home meets
• Set-up, maintain and breakdown concessions for meets
• Report all sales at end of each day and return money box to treasure
• Make sure all donors are listed on our web-site
• Contact people who are not signed up for food donations

Meet Hospitality

• Maintain Raffle license and file quarterly reports
• Organize and supervise hospitality during home meets
• Feed the meet workers on deck during the meets
• Plan and serve coaches, officials, and board members daily lunches
• Organize gift for officials at home meet
• Contact people who are not signed up for food donations

Public Relations

• Help team manager with quarterly newsletter
• Organize team picnics and social events 
• Update/decorate pool bulletin board (specifically for swim-a-thon and meet)
• Contact photographer for yearly team pictures; Kathy Gaber currently does this
• Contact Press about upcoming home meets 
• Send Press results of home meets (Could send away meet results if choose)
• Line up someone to take pictures for you to send with results to press
• Organize and oversee the announcers for the meet

• Order goggles and caps for swimmers and keep supplies available
• Organize sales of team apparel
• Contact equipment merchant for home meet merchandise (Action Accents) 
• Inventory merchandise for home meet and mail back left over merchandise
• Organize sales of merchandise at home meet
• Report all sales at end of each day and return money box to treasure

Fundraising

• Keep records of sponsor board 
• Make personal contact to deliver invoices and thank you notices
• Make sure board sponsors are listed on web site
• Organize swim-a-thon or other fundraising event we choose
• Organize and oversee workers for Raffle/Program table
• Report all sales at end of each day and return money box to treasure