Volunteer Job Descriptions
The Otter Swim Team is run by a volunteer Board of Directors. This consists of a President, Treasurer, and Secretary as well as at least 3 additional parents. Their responsibilities include but are not limited to hiring a head coach, coordinating with the head coach the practice season and its meets, receiving fees and paying bills, budgeting, registering swimmers with USA Swimming, and attending league meetings.
Parent Coordinator: Organizes all of the other volunteers to keep the Otter meets running smoothly. Parents sign up online for the job they want.
NOTE: All parents who have swimmers in the meet are required to work the meet. If you have more than 1 swimmer, both parents may be needed.
Otters Meet Job Overview:
* before the job means it is GREAT for parents with small children or children who need mom/dad around during the meet!
Bring Items: Occasionally, we will ask parents to bring in items either in lieu of or in addition to a regular job. This may be food, drinks, pumpkins etc.
Decorations: For certain meets you will arrive early (at time specified by Head Coach) to decorate the pool area.
*Candy/Caramel club: You are responsible for providing the candy (smartees and starbursts/tootsie rolls) and then handing them out to swimmers after their heat if they have improved their time or attempted a new event. . You will need a few bags of individual candies. You will sit down on the pool deck for the entire meet.
***Clean up Crew: Please clean up the bleachers/pool deck/hallway/locker rooms after the meet. You will find trash bags typically downstairs where the lifeguards keep their belongings. This is great for families of young swimmers.
Coach: Need to have been trained and apprenticed.
Colorado: This involves managing the equipment that records the times during the meet. You would be sitting at the table at the far left of the pool by the starting blocks. Need to have been trained and apprenticed.
Colorado Trainee: Great for someone who is interested in technology and loves to be busy during the meet! We need people to train this year. Please consider it!
Computer/ Admin Official: Ensuring the swimmers time are accurate recorded by touch pads, push button and timers stopwatches. Also putting DQ's in the meet system received from the meet referee. Great for someone who is interested in technology and loves to be busy during the meet! We need people to train this year. Please consider it! Need to trained and apprenticed.
Computer Trainee: Great for someone who is interested in technology and loves to be busy during the meet! Ensuring the swimmers time are accurate recorded by touch pads, push button and timers stopwatches. Also putting DQ's in the meet system received from the meet referee. Printing labels for awards and meet paperwork. We need people to train this year. Please consider it!
Deck Monitor: At some meets, a parent stays on deck by the stairs and makes sure only swimmers, coaches and other necessary persons are on pool deck. This job requires you to be on deck for the entire meet.
*Deck Parents: Help the swimmers organize for the meet. They are given a list of their swimmers' names and their events including heat and lane assignments by gender and age group. They keep track of what's going on in the water and when they should be sending swimmers to the blocks. You will send them down by event. They also help maintain order on the bleachers and know where their swimmers are at all times.
*Hallway Monitor: Primary responsibility is to keep people/swimmers form hanging out in hallway and keeping doors closed. Making sure all people who do travel the hall have shirts and shoes on. Make sure there is no running in the halls. Ensuring that people do not enter the pool through the last door (closest to the women’s locker room door) while the meet is on.
Head Timer: You will run the timers meeting at about 20 minutes before the beginning of the meet in the hallway. Coordinates the timing personnel to ensure that there are 2 timers (with working watches) on every lane for the duration of the meet. If enough people sign-up, feel free to schedule the timing in shifts. Serves as the backup for all timers during the meet and is responsible for training timers. Responsible for stopwatches, clipboards, and pencils.
Job Check in Person: Checks in parents at start of meet. Also helps get coverage when short jobs last minute. Could be a good job for someone with small children.
*Locker Rooms Supervisors: All locker room supervisors will meet at the beginning of the meet and plan to check locker rooms on regular 15 minute intervals. People (swimmers/parents etc) should not be loitering in locker rooms. You are also asked to help keep the locker rooms tidy and report any issues to the head coach.
Official: Need to have been trained and apprenticed.
Official Apprentice: Training to be an official. You will be on deck the entire time. Must attend training session first. Great job for those who like to be close to the action!
Ribbons: Meet in the stands over by the computer and Colorado. Affixes printed labels to the backs of place appropriate ribbons. Ribbons are divided by teams and given to coaches at the end of the meet.
Runner: Collects the timer sheets and sends them up to the computer table.
Safety Officer: Must Be Otters Board Member. Makes sure all safety requirements are being enforced.
Set up/Break Down: arrive early, set up equipment, then take down and put away equipment. Good for families with small kids (as long as your kids do not need your supervision while you are working). If this is new to you- we'd prefer someone who plans to attend ALL home meets regularly.
Timers: You need to meet in the hallway 20 minutes before meet begins for the timers meeting. Training is provided at this meeting. You will likely time for the whole meet. If enough timers sign up it will be possible to time for a shift or have breaks. Each timer is provided with a working stop watch and each lane with a clipboard and pencil. Timers start their watches at the beginning of the race and stop their watches when the swimmer in their lane touches the wall. Both stopwatch times are recorded on the timing sheets. If touchpads are used, both the stopwatch and the button are pushed when the swimmer touches are wall.
