Minor Athlete Abuse Prevention Policy
SONOMA SEA DRAGONS
Effective: September 1, 2021

Table of Contents
Application of Policy 
General Requirement 
Definitions 
Exceptions
One-on-One Interactions 
Meetings and Individual Training Sessions 
Electronic Communications 
In-Program Transportation and Lodging 
Locker Rooms and Changing Areas 
Massages, Rubdowns and Athletic Training Modalities 

THIS POLICY APPLIES TO:
In-Program Contact: Any contact (including communications, interactions or activities) between an Adult
Participant and any Minor Athlete(s) related to participation in sport. Examples include, but are not limited
to: competition, practices, camps/clinics, training/instructional sessions, pre/post event meals or outings,
team travel, video review, team- or sport-related team building activities, celebrations, award ceremonies,
banquets, team- or sport-related fundraising or community services, sport education, competition site
visits, conventions and/or summits.
Adult Participants: Any adult 18 years of age or older who is a:
 USA Swimming member, either athlete or non-athlete;
 Participating non-member (e.g., meet marshals, meet computer operators, timers, etc.);
 Authorized, approved or appointed by USA Swimming, Zones, Local Swimming Committees
(“LSCs”) or member clubs to have regular contact with (e.g., ongoing interactions during a 12-
month period wherein the individual is in a role of active engagement) or authority over Minor
Athletes; and/or
 Within the governance or disciplinary jurisdiction of USA Swimming, Zones, LSCs or member
clubs.

GENERAL REQUIREMENT
USA Swimming Zones, LSCs and member clubs are required to implement this Minor Athlete Abuse
Prevention Policy in full. The Minor Athlete Abuse Prevention Policy must be reviewed and agreed to in
writing by all athletes, parents/legal guardians, coaches and other non-athlete members of member clubs
on an annual basis with such written agreement to be retained by the club or LSC, as applicable.

DEFINITIONS
Athlete: A USA Swimming athlete member.
Authority: When one person’s position over another person is such that, based on the totality of the
circumstances, they have the power or right to direct, control, give orders to, or make decisions for that
person (e.g., when a power imbalance exists).
Dual Relationship: When an Adult Participant has a relationship with a Minor Athlete that is outside of
the sport program. Examples of Dual Relationships include, but are not limited to, family members, mental
health professionals, teachers, medical professionals and family friends.
Emergency Circumstances: A serious, unexpected and possibly dangerous situation that requires quick
action and cannot be avoided. Emergency circumstances include, but are not limited to: a physical,
mental or emotional medical emergency involving the Minor Athlete, relative of the Minor Athlete or
relative of an Adult Participant; a Minor Athlete’s suicidal ideations/behavior; a report of abuse; a severe
weather event; and last-minute practice changes.
Electronic Communication: Includes, but not limited to, phone calls, emails, videoconferencing, video
coaching, text-messaging and social media.
Event or Facility Under Partial or Full Jurisdiction: Includes any USA Swimming sanctioned event
(including all travel and lodging in connection with participation in the event) or any facility that USA
Swimming, Zones, LSCs or member clubs owns, leases or rents for practice, training or competition.
In-Program: Activities related to participation in sport. Examples include, but are not limited to:
competition, practices, meetings, camps/clinics, training/instructional sessions, pre/post event meals or
outings, team travel, video review, team- or sport-related team building activities, celebrations, award
ceremonies, banquets, team- or sport-related fundraising or community services, sport education,
competition site visits, conventions, conferences, summits and/or workshops.
In-Program Contact: Any contact (including communications, interactions or activities) between an Adult
Participant and any Minor Athlete(s) related to participation in sport. Examples include, but are not limited
to contact occurring at or related to: competition, practices, meetings, camps/clinics, training/instructional
sessions, pre/post event meals or outings, team travel, video review, team- or sport-related team building
activities, celebrations, award ceremonies, banquets, team- or sport-related fundraising or community
services, sport education, competition site visits, conventions, conferences, summits and/or workshops.
In-Program Massage: Any Massage involving an Adult Participant and any Minor Athlete(s) related to
participation in sport. Examples include, but are not limited to Massage occurring at or related to:
competition, practices, meetings, camps/clinics, training/instructional sessions, pre/post event meals or
outings, team travel, video review, team- or sport-related team building activities, celebrations, award
ceremonies, banquets, team- or sport-related fundraising or community services, sport education,
competition site visits, conventions, conferences, summits and/or workshops.
In-Program Travel: Any transportation or travel involving an Adult Participant and any Minor Athlete(s)
related to participation in sport authorized or funded by the Organization. Examples include, but are not
limited to transportation or travel to or related to: competition, practices, meetings, camps/clinics,
training/instructional sessions, pre/post event meals or outings, team travel, video review, team- or sportrelated
team building activities, celebrations, award ceremonies, banquets, team- or sport-related
fundraising or community services, sport education, competition site visits, conventions, conferences,
summits and/or workshops.
Massage: Any massage, rubdown, athletic training modality including physical modalities (e.g.,
stretching, physical manipulation, injury rehabilitation, etc.) and electronic or instrument assisted
modalities (e.g., stim treatment, dry needling, cupping, etc.).
Minor Athlete: An athlete under 18 years of age who is a USA Swimming member or was a USA
Swimming member within the previous 12 months.
Organization: Sonoma Sea Dragons

EXCEPTIONS
[Note: Exceptions apply only where specified]
Close-In-Age Exception: In-Program Contact between an Adult Participant and a Minor Athlete is
permitted if:
a. The Adult Participant has no authority over the Minor Athlete; and
b. The Adult Participant is not more than four years older than the Minor Athlete.
Dual Relationship Exception: An Adult Participant has a dual role or relationship with a Minor Athlete.
This exception requires written consent of the Minor Athlete’s parent/legal guardian at least annually.

ONE-ON-ONE INTERACTIONS
I. Observable and Interruptible
All one-on-one In-Program Contact interactions between a Minor Athlete and an Adult Participant
must occur at an observable and interruptible distance from another adult, except:
a. In emergency circumstances;
b. When a Dual Relationship exists; and/or
c. When the Close-In-Age Exception applies.

MEETINGS AND INDIVIDUAL TRAINING SESSIONS
I. Meetings
a. Meetings between a Minor Athlete and an Adult Participant may only occur if another adult is
present and where interactions can be easily observed and at an interruptible distance from
another adult.
b. If a one-on-one meeting takes place, the door to the room must remain unlocked and open. If
available, it must occur in a room that has windows, with the windows, blinds, and/or curtains
remaining open during the meeting.
c. Meetings must not be conducted in an Adult Participant or Athlete’s hotel room or other
overnight lodging location during In-Program Travel.
II. Meetings with Licensed Mental Health Care Professionals and/or Health Care Providers
If a licensed mental health care professional and/or health care provider meets one-on-one with a
Minor Athlete at an Event or Facility Under Partial or Full Jurisdiction of the Organization in
conjunction with participation, the meeting must be observable and interruptible by another adult,
except if:
a. The door remains unlocked;
b. Another adult is present at the facility;
c. The other adult is advised that a closed-door meeting is occurring although the Minor
Athlete’s identity does not need to be disclosed;
d. The Organization is notified that the licensed mental health care professional and or health
care provider will be meeting with a Minor Athlete; and
e. The licensed mental health care professional and/or health care provider obtains consent
consistent with applicable laws and ethical standards, which can be withdrawn at any time.
III. Individual Training Sessions
a. In-Program one-on-one individual training sessions outside of the regular course of training
and practice between Adult Participants and Minor Athletes must be observable and
interruptible by another adult, except:
i. When a Dual Relationship exists; and/or
ii. When the Close-In-Age Exception applies.
b. The Adult Participant providing the individual training session must receive advance, written
consent from the Minor Athlete’s parent/legal guardian at least annually, with a copy provided
to the Sonoma Sea Dragons, which can be withdrawn at any time.
c. Parents/legal guardians must be allowed to observe the individual training session.

ELECTRONIC COMMUNICATIONS
I. Content
All Electronic Communication from Adult Participants to Minor Athletes must be professional in
nature.
II. Open and Transparent
a. If an Adult Participant communicates one-on-one with a Minor Athlete via Electronic
Communications, the Minor Athlete’s parent/legal guardian must be copied or included. If a
Minor Athlete communicates to the Adult Participant privately first, said Adult Participant must
copy or include the Minor Athlete’s parent/legal guardian on any Electronic Communication
response to the Minor Athlete. Adult Participants must only use Electronic Communication
platforms that allow for Open and Transparent communication.
b. The following exceptions apply to Section II(a):
i. In emergency circumstances;
ii. When a Dual Relationship exists; and/or
iii. When the Close-In-Age Exception applies.
c. When an Adult Participant communicates electronically to the entire team or any number of
Minor Athletes on the team, said Adult Participant must copy another Adult Participant.
III. Requests to Discontinue
Parents/legal guardians may request in writing that their Minor Athlete not be contacted through
any form of electronic communication by the Organization or by an Adult Participant subject to this
Policy. The Organization must abide by any such request that the Minor Athlete not be contacted
via electronic communication, or included in any social media post, absent emergency
circumstances.
IV. Hours
Electronic communications must only be sent between the hours of 5:00 a.m. and 9:00 p.m. local
time for the location of the Minor Athlete, unless emergency circumstances exist, or during
competition travel.
V. Prohibited Electronic Communication
a. Adult Participants are not permitted to maintain private social media connections with Minor
Athletes and such Adult Participants are not permitted to accept new personal page requests
on social media platforms from Minor Athletes, unless the Adult Participant has a fan page, or
the contact is deemed as celebrity contact as opposed to regular contact. Existing social media
connections with Minor Athletes must be discontinued. Minor Athletes may “friend”, “like” or
“follow” the Organization’s official page.
b. Adult Participants must not send private, instant or direct messages to a Minor Athlete through
social media platforms.
c. The following exceptions apply to Section V:
i. When a Dual Relationship exists; and/or
ii. When the Close-In-Age Exception applies.

IN-PROGRAM TRAVEL AND LODGING
I. Transportation
a. During In-Program Travel, observable and interruptible environments must be maintained.
b. An Adult Participant must not transport a Minor Athlete one-on-one during In-Program Travel
and must always transport at least two Minor Athletes or another Adult Participant, except:
i. In emergency circumstances;
ii. When a Dual Relationship exists;
iii. When the Close-In-Age Exception applies; and/or
iv. The Minor Athlete’s parent/legal guardian has provided, at least annually, written
consent for the Adult Participant to transport the Minor Athlete one-on-one, which can
be withdrawn at any time.
c. Adult Participants, including team managers and chaperones, who travel with the Organization
must be USA Swimming non-athlete members of USA Swimming.
[Recommended]
Adult Participants who are parents/legal guardians of Minor Athletes must pick up their Minor
Athlete first and drop off their Minor Athlete last in any shared or carpool travel arrangement.
II. Lodging
a. An Adult Participant must not share hotel room, sleeping arrangement or overnight lodging
location with an Athlete.
b. During In-Program Travel, all In-Program Contact in a hotel room, sleeping arrangement or
overnight lodging location between an Adult Participant and a Minor Athlete must be
observable and interruptible.
c. During In-Program Travel, when doing room checks, two-deep leadership (two Adult
Participants should be present) and observable and interruptible environments must be
maintained.
d. The following exceptions apply to II(a), (b) and (c):
i. When a Dual Relationship exists, the Adult Participant is not a coach, and the Minor
Athlete’s parent/legal guardian has provided advance, written consent for the lodging
arrangement; and/or
ii. When the Close-In-Age Exception applies and the Minor Athlete’s parent/legal guardian
has provided advance, written consent for the lodging arrangement.
e. Minor Athletes should be paired to share a hotel room, sleeping arrangement or overnight
lodging location with other Minor Athletes of the same competition category and of similar age.
III. Written Consent
A Minor Athlete’s parent/legal guardian must provide written consent, at least annually, for all In-
Program Travel and lodging during In-Program Travel, which can be withdrawn at any time.
IV. Meetings
a. Meetings during In-Program Travel must be conducted consistent with the One-on-One
Interactions section of this Policy (e.g., any such meeting must be observable and
interruptible).
b. Meetings must not be conducted in an Adult Participant or athlete’s hotel room or other
overnight lodging location during In-Program Travel.

LOCKER ROOMS AND CHANGING AREAS
I. Requirement to Use Locker Room or Changing Area
The designated locker room or changing area must be used when an athlete or Adult Participant
changes, in whole or in part, into or out of a swimsuit when wearing just one suit (e.g., deck
changing is prohibited).
II. Observable and Interruptible
All In-Program Contact between Adult Participants and Minor Athletes in a locker room, changing
area or similar space must be observable and interruptible, except:
a. In emergency circumstances;
b. A Dual Relationship exists; and/or
c. The Close-In-Age exception applies.
III. Private or Semi-Private Space for Minor Athletes
The Organization must provide a private or semi-private place for Minor Athletes that need to
change clothes or undress at Events or Facilities Under Partial or Full Jurisdiction of the
Organization.
IV. Use of Recording Devices
Use of any device’s (including a cell phone’s) recording capabilities, including voice recording, still
cameras and video cameras in locker rooms, changing areas, or similar spaces by a Minor Athlete
or an Adult Participant is prohibited.
V. Undress
Adult Participants must not change clothes or behave in a manner that intentionally or recklessly
exposes his or her breasts, buttocks, groin or genitals to a Minor Athlete under any circumstance.
An Adult Participant must not request a Minor Athlete to expose the Minor Athlete’s breasts,
buttocks, groin or genitals to the Adult Participant under any circumstance. Nothing in this section
shall be construed to apply to areas of the body exposed while wearing swimwear which conforms
to the current concept of the appropriate for the individual’s competition category.
VI. Showers
a. Adult Participants must not shower with Minor Athletes unless:
i. The Adult Participant meets the Close-in-Age Exception; and/or
ii. The shower is part of a pre- or post-activity rinse while wearing swimwear.
b. Parents/legal guardians may request in writing that their Minor Athlete(s) not change or shower
with Adult Participants during In-Program Contact. The Organization must abide by such a
request.
VII. Monitoring
The Organization must regularly and randomly monitor the use of locker rooms and changing areas
to ensure compliance with this Policy. Locker rooms and changing areas may be monitored by use
of the following methods:
a. Conducting a sweep of the locker room or changing area before athletes arrive;
b. Posting staff directly outside the locker room or changing area during periods of use;
c. Leaving the doors open when adequate privacy is still possible; and/or
d. Making occasional sweeps of the locker rooms or changing areas with women checking on
female locker rooms and men checking on male locker rooms.
Every effort must be made to recognize when a Minor Athlete goes to the locker room or changing
area during practice and competition, and, if the Minor Athlete does not return in a timely fashion,
to check on the Minor Athlete’s whereabouts.
VIII. Parents/legal guardians in Locker Rooms or Changing Areas

If a parent/legal guardian enters a locker room or changing area, it must only be a parent/legal
guardian of the same competition category and the parent/legal guardian should notify a coach or
administrator in advance.

MASSAGES, RUBDOWNS AND ATHLETIC TRAINING MODALITIES
I. General Requirement
Any In-Program Massage performed on an athlete must be conducted in an observable and
interruptible location and must be performed by a licensed massage therapist or other certified
professional. However, even if a coach is a licensed massage therapist, the coach must not
perform a rubdown or massage of an athlete under any circumstance.
II. Additional Minor Athlete Requirements
a. Written consent by a parent/legal guardian must be obtained in advance at least annually by
the licensed massage therapist or other certified professional which can be withdrawn at any
time.
b. Parent/legal guardians must be allowed to observe the Massage, except for competition or
training venues that limit credentialing.
c. Any Massage of a Minor Athlete must be done with at least one other Adult Participant
physically present and must never be done with only the Minor Athlete and the person
performing the Massage in the room.
d. Any Massage of a Minor Athlete must be performed with the Minor Athlete fully or partially
clothed, ensuring that the breasts, buttocks, groin or genitals are always covered. Nothing in
this section shall be construed to apply to areas of the body exposed while wearing
swimwear which conforms to the current concept of the appropriate for the individual’s
competition category.
e. [Recommended] Any Massage of a Minor Athlete must only occur after a proper diagnosis
from a treating physician and be done in the course of care according to the physician’s
treatment plan.