Meet Volunteer Job Descriptions

 

Volunteering is essential to the success of the Briarhill Swim Team. Our meets, events, and season simply don’t happen without parent support.

Each family is expected to complete 5 volunteer shifts during the season, plus one additional shift at Championship Meets (if your swimmer participates in Champs).

Season-Long Volunteer Roles

Signing up for a season-long role may fulfill all or part of your volunteer requirement.
Unless noted, a Championship Meet shift is still required.

Swimmer & Volunteer Check-In

(Fulfills full volunteer requirement, including Champs)

  • Prepares clipboards for Age Group Line-Up Coordinators

  • Transports check-in supplies and team canopy to each meet

  • Arrives early to set up check-in and canopy

  • Checks in swimmers and volunteers

  • Reports scratches to the Computer Chair

  • Returns all equipment to the BH office at season’s end

  • Must attend every meet, including Champs

Home Meet Equipment Manager 

  • Available for all home meets: June 6 and June 27

  • Coordinates Friday night equipment loading at Briarhill

  • Directs setup and breakdown of meet equipment on meet day

  • Ensures all equipment is returned and stored properly

  • Reports broken or missing equipment to the board

  • No duties during actual races—all work is before and after the meet

Ribbon Coordinator

(Fulfills full volunteer requirement)

  • Attaches stickers to ribbons

  • Verifies swimmer name, event, and time

  • Files ribbons in the pool office

  • Orders ribbons as needed

Coaches’ Gift Coordinator

(Fulfills half of volunteer requirement)

  • Coordinates coach and volunteer coach gifts

  • Presents gifts at the awards banquet

Computer Scorer (3 positions)

(Fulfills full volunteer requirement)

  • Works with Computer Chair Jeff Dyer

  • Covers 5 half-meet shifts at the scoring table

  • Attends required training - TBD

  • Ideal for those comfortable with computers and data
    Questions: [email protected]

Stroke & Turn Judge (3 positions)

(Fulfills full requirement, including Champs)

  • Receives Tri-Valley Swim League training

  • Splits coverage of 7 meets among judges

  • Observes stroke technique and records infractions

  • Fewer meet hours due to training and focus required

  • Volunteering for half of 4 meets fulfills the requirement

Party Planner (2 positions)

  • Plans three team parties and the awards banquet

  • Coordinates food, volunteers, and logistics

  • Sends sign-ups for potluck events

  • Works with a board-provided budget
    Party Dates:

  • May 30 – Mape

  • June 24 – TBD

  • July 15 – TBD

  • July 19 – Awards Ceremony at Kolb

Snack Bar Coordinator (1 position)

  • Plans and purchases food for hosted meets

  • Sets menu and pricing

  • Trains snack bar volunteers

  • No grilling required

  • Does not need to work entire meet

Swim-A-Thon Coordinators (2 positions)

  • Oversees Swim-A-Thon on June 24 and evening raffle

  • Coordinates volunteers and event flow

  • 4Orders donuts and drinks

  • Secures raffle prizes and sponsors

  • Helps grow fundraiser impact this year

  • Board provides budget and sponsor lists

Meet-Day Volunteer Jobs (Every Meet)

Sign up via the website by selecting Events → “Sign Up for a Job.”

Age Group Coordinator

  • Organizes swimmers by age and gender

  • Ensures swimmers arrive at the blocks on time

  • One shift covers the entire meet

Timers

  • Time races in assigned lanes

  • Partner with opposing team timers

  • Shifts split into First Half / Second Half

Home Meet-Only Jobs

Set-Up Crew

  • Friday night equipment pickup at 5:00 PM

  • Arrives by 6:50 AM on meet day

  • Sets up equipment, starter system, and trash stations

  • Requires ability to lift and transport equipment

Starter

  • Operates the starting system

  • Manages false starts

  • Training provided at each meet

Announcer

  • Announces races, lanes, and swimmers

  • Must be comfortable using a microphone

  • Training provided

Clean-Up Crew

  • Cleans pool area post-meet

  • Empties trash and returns equipment

  • Lifting required

Runner

  • Collects timer and DQ sheets

  • Delivers paperwork to scoring table

  • One shift covers the entire meet

Head Timer

  • Trains and manages timers

  • Fills in if timers malfunction

  • Split shifts

Snack Bar Volunteers

  • Set-up, serve, handle money, and clean up

  • Two shifts per meet

Miscellaneous Volunteer Needs

Additional help may be needed for:

  • Party setup and food service

  • Picture Day

  • Swim-A-Thon lap counting

  • Other special events as they arise